Attendance/Counselor Secretary

Broken Arrow Public Schools; Broken Arrow (OK); On-site; USD 26,000 - 36,000; Full time

Job summary

Broken Arrow Public Schools is seeking an Attendance/Counselor Secretary to support site operations. This role handles daily attendance, parent communication, scheduling, and general clerical tasks to keep the school informed and organized.

Ideal candidates will have a high school diploma or GED, 1-3 years of office experience, and strong computer and interpersonal skills. This 10‑month contract emphasizes reliability and attention to detail in a busy school office.

Qualifications

• Education: High school diploma or GED.
• Experience: 1-3 years general office.
• Skills: Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented.

Responsibilities

• Receives and screens all incoming calls; routes to appropriate staff and supplies information to callers.
• Receives visitors, obtains name and nature of business.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Provides clerical support for school site including performing as first level problem resolution, sorting mail, scheduling conferences and appointments, completing correspondence, etc.
• Helps distribute and organize items for site substitutes.
• Assists in report data compilation and preparation.
• Assists other staff as needed on special projects and performs duties assigned by the administrator.
• Prepare and organize orientations for new students.
• Purchasing of Supplies as needed
• Enroll new students and withdraw students who move to another site/district.
• Complete 10 Day Drop/Suspension paperwork
• Daily attendance record keeping and daily parent calls
• Pay Requisitions for security and night school staff
• Record keeping of all virtual programs to include BAVS, out-of-school placement, and credit recovery night school.
• Input of student grades each semester into eSchool.
• Maintain all student grades earned through Edgenuity for transcribing purposes
• Receive payments for night and summer school credit recovery courses.

Skills

Computer literacy

Interpersonal skills

Attention to detail

Education

High school diploma or GED

Job description

JOB TITLE: Attendance/Counselor Secretary

DEPARTMENT: School Site

REPORTS TO: Site Principal

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: 10 month contract

Minimum Job Requirements

Education: High school diploma or GED

Experience: 1-3 years general office

Skills: Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented

ESSENTIAL JOB FUNCTIONS

These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

• Receives and screens all incoming calls; routes to appropriate staff and supplies information to callers.
• Receives visitors, obtains name and nature of business.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Provides clerical support for school site including performing as first level problem resolution, sorting mail, scheduling conferences and appointments, completing correspondence, etc.
• Helps distribute and organize items for site substitutes.
• Assists in report data compilation and preparation.
• Assists other staff as needed on special projects and performs duties assigned by the administrator.
• Prepare and organize orientations for new students.
• Purchasing of Supplies as needed
• Enroll new students and withdraw students who move to another site/district.
• Complete 10 Day Drop/Suspension paperwork
• Daily attendance record keeping and daily parent calls
• Pay Requisitions for security and night school staff
• Record keeping of all virtual programs to include BAVS, out-of-school placement, and credit recovery night school.
• Input of student grades each semester into eSchool.
• Maintain all student grades earned through Edgenuity for transcribing purposes
• Receive payments for night and summer school credit recovery courses.

Essential Behavior

Ability to use sound judgment in any situation. Ability to receive and appropriately respond to directions of supervisor. Able to successfully deal with changes in job assignment and priorities and properly respond to complaints. Able to work cooperatively with all district employees and the public while achieving the objectives of the job.

Attendance Statement

Able to be in attendance for assigned responsibilities with 95% minimum attendance.

Environmental Conditions

Primarily inside working conditions with no exposure to extreme environmental conditions.

Physical Standards

• Ability to lift/carry and manipulate objects and supplies of up to 10 lbs. for up to 50 feet is frequently required; ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required
• Standing in place for short periods of time
• Walking as required to access equipment and perform responsibilities
• Sitting as required to complete tasks
• Use of hands to do fine finger work as in operating a computer
• Strong hand-eye coordination
• Talking and hearing as to communicate concerning job-related duties as assigned and communicate via telephone
• Close vision (clear vision at 20 inches or less) with or without correction
• Distance vision (ability to identify and distinguish colors)
• Peripheral vision, depth perception and ability to adjust focus