Attendance Clerk (Accelerated Learning Academy)

Salt-River-Pima--maricopa-Indian-Community-; Scottsdale (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Salt River Pima-Maricopa Indian Community is seeking a responsible Attendance Clerk to promote high attendance by auditing daily records and generating reports. You will interact with staff, families, and students to communicate policies and maintain accurate attendance data.

The role requires a High School diploma or GED and at least two years of experience with a computer database. Candidates must pass background checks and are expected to support the Education Division’s efforts.

Qualifications

• High School diploma or GED required; two years’ experience with a database application.
• Proficiency in Microsoft Office Suite and data entry.
• Ability to learn attendance system and adapt to new software within one month.

Responsibilities

• Generate daily, weekly, monthly, and annual attendance reports.
• Educate staff and families on attendance procedures.
• Maintain accurate and timely attendance records.
• Handle parent inquiries regarding absences and late arrivals.
• Collaborate with Education Division staff to support students and families.
• Cross-train office staff in attendance processes.

Skills

Verbal and written communication

Microsoft Office

Data entry

Typing speed 45 wpm

Conflict resolution

Office equipment operation

Education

High School diploma or GED

2 years experience with a computer database

Tools

Computer database applications

Job description

Definition:

Promotes high attendance by tracking and auditing attendance daily, enforcing attendance policies maintaining positive parent interactions and assisting with the administrative support for the department and supporting the efforts of the Education Division office.

Primary Functions:

(Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification).

Tasks:

• Utilizes attendance computer program and other data collection sources to generate daily, weekly, monthly and annual reports and statistics for Administrative Staff.
• Identified trends and works in conjunction with staff in order to create a plan to support families.
• Prepares late arrival and pick-up reports.
• Initiates and receives parent calls and inquiries regarding student absence/late arrivals.
• Educate staff and families of the attendance procedures.
• Ensure that accurate and timely attendance records are maintained.
• Utilizes attendance computer program to perform data entry, code absence and perform audits.
• Receives and documents incoming communications regarding student absences.
• Remains current on research and standards in regards to Attendance.
• Collaborates with Family Services, Classroom and Administration staff to support the needs of student and Families
• Attends Education Division meetings regarding student attendance
• Provides student attendance monthly certificates.
• Cross train other office staff in the attendance process.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effectivefunctioning of the work unit.

Knowledge, Skills, Abilities and Other Characteristics:

Knowledge of:

• History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.
• Computer database programs
• Computer skills to include data entry
• Automated attendance tracking system and/or willingness to learn a new system within one month of hire.

Skilled in:

• Effective verbal and written communications
• Use of Microsoft Office Suite
• Basic math
• Conflict resolution and problem solving
• Operates standard office equipment i.e., computer, fax, copier, and other office machines.

Ability to:

• Remain positive and professional at all times in interaction with staff, parents, students, and Community
• Interact with parents while maintaining a calm demeanor
• Work under stressful conditions
• Type 45 words per minute
• Meet strict daily deadlines
• Work with others in a collaborative environment

Education and Experience:

High School diploma or G.E.D. equivalent. Two (2) years’ experience with a computer database application, preferably in a school setting.

Equivalency:

Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility:

An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Driving Requirement:

This job description does not require the incumbent to drive; however, any employee who chooses or is asked to drive any vehicle for work related community business must receive written annual authorization to do so. For clarification, work related community business includes driving to and from SRPMIC government sites and buildings.

Terms of Employment:

This position is treated as a full-time non-exempt position scheduled for 40 hours per week.

Must be able to pass a Pre-Employment Drug Test and extensive Fingerprint and Background Check. Employee is Subject to Random Drug Testing and completion of a Background Check every five (5) years.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

SRPMIC is an Equal Opportunity/Affirmative Action Employer Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:

1. Qualified Community Member Veteran (DD-214) will be required at the time of application submission
2. Qualified Community Member (must provide Tribal I.D at time of application submission)
3. Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission)
4. Native American (Tribal ID or CIB required at time of application submission).

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.