Attendance Accounting Assistant II Contract and Limited Term

Poway Unified School District; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Poway Unified School District is seeking an Attendance Accounting Assistant II for Meadowbrook Middle School. This position involves inputting attendance data, maintaining records, and assisting with enforcement of attendance policies at a middle school or continuation high school.

Responsibilities include updating ADA data, handling clerical tasks, responding to parent and staff inquiries, and supporting the attendance office with related duties.

Qualifications

• Graduation from high school and two years of general clerical experience in a school environment.
• Experience with attendance accounting and ADA reporting is preferred.

Responsibilities

• Input and update attendance data for ADA reporting.
• Perform clerical duties and maintain attendance records.
• Assist with enforcing attendance policies and responding to inquiries.

Skills

Attendance accounting

Clerical skills

Data entry

Communication

Education

High school diploma

Tools

Student information system

Job description

Most school site vacancies are 40 hours per week/10.5 months worked and are Benefits Eligible.

Current Vacancy: Meadowbrook Middle School- 8 hours a day/40 hours a week/10.5 months worked.

PLEASE NOTE: This recruitment will supplement the existing Attendance Accounting Assistant II eligibility list.

Successful candidates will be added to the current eligibility list and ranked according to their final examination scores.

PUSD Classification Salary Range: $22.02 - $28.18 per hour

Anticipated Hiring Salary Range: $22.02 per hour (step 1) - $25.53 per hour (step 4)

Limited Term (Sub) Salary: $22.02 per hour (step 1)

Attendance Accounting Assistant II incumbents perform student attendance accounting and clerical duties at a middle school or continuation high school and assist with enforcing attendance policies.

Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all examination processes are ranked on an eligibility list based on their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes for other vacancies in the same or equivalent job classification and will be active for six (6) months (Merit Rule 50.100.1).

BASIC FUNCTION:

Under the direction of the Principal or Assistant Principal, perform student attendance accounting activities at a middle school or continuation high school; operate a computer terminal to input and update attendance data for required Average Daily Attendance (ADA) reporting; perform related clerical and record-keeping duties; assist with enforcing attendance policies.

DISTINGUISHING CHARACTERISTICS:

Attendance Accounting Assistant II incumbents perform student attendance accounting and clerical duties at a middle school or continuation high school and assist with enforcing attendance policies.

Attendance Accounting Assistant III incumbents perform the more complex attendance accounting duties and prepare, maintain and account for attendance records and reports for a comprehensive high school and provide work direction to assigned clerical staff.

Incumbents in the Attendance Accounting Assistant I classification perform clerical duties related to high school attendance accounting.

REPRESENTATIVE DUTIES:

• Perform student attendance accounting activities at a middle school or continuation high school; provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting; distribute, collect and scan attendance sheets.E
• Input student absences and appropriate codes into assigned student information software system; verify student absence information with teachers and parents; set up automated phone calls; receive parent notes and verify suspicious signatures; assist students and parents at attendance window or counter; issue readmit slips and off-campus and hallway passes to students.E
• Perform clerical duties related to assigned activities; receive telephone calls from parents concerning student attendance; retrieve and respond to messages as appropriate; compose letters, memoranda and correspondence concerning student attendance.E
• Assist with enforcing attendance policies according to established guidelines and procedures; oversee, counsel and discipline students as assigned; notify parents of student absences; prepare School Attendance Review Board (SARB) letters as needed.E
• Prepare detention slips and referrals for students with truancy issues and submit to appropriate personnel; communicate truancy issues to appropriate personnel or agency including police, probation and truancy officers according to established procedures.E
• Prepare and maintain a variety of records and reports related to student attendance and truancy, distributing to administrators and faculty as requested; compile information and data as assigned.E
• Operate a variety of office equipment including a telephone, fax machine, copier, typewriter, computer, and assigned software.E
• Communicate with students, parents, administrators, faculty, social workers and various outside agencies to exchange information and resolve issues or concerns related to student attendance; respond to inquiries and provide information concerning student attendance and enrollment.E
• Assist with coordinating and scheduling student registration activities; monitor inventory levels of registration materials and order supplies as necessary; prepare registration forms and packets; assure appropriate paperwork is completed and signed.
• Participate in other assigned activities such as coordinating independent study contracts, performing backup receptionist duties, training and overseeing student assistants, responding to homework requests, assisting with schedule preparation, and withdrawing, transferring and releasing students.
• Perform related duties as assigned.

NOTE:

At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

EDUCATION AND EXPERIENCE:

Graduation from high school and two years of general clerical experience in a school environment.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Applicable sections of the State Education Code and other applicable laws.
• Record-keeping and report preparation techniques.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of a computer and assigned software.
• Interpersonal skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.

ABILITY TO:

• Perform student attendance accounting activities at a middle school or continuation high school.
• Input and update attendance data for required ADA reporting.
• Assist with enforcing attendance policies.
• Interpret, apply and explain rules, regulations, policies and procedures related to school attendance.
• Learn District attendance policies, procedures, terminology and accounting methods.
• Compile and verify data, prepare reports and maintain records.
• Operate a computer and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.

WORKING CONDITIONS:

ENVIRONMENT:

• Office environment.
• Constant interruptions.

PHYSICAL DEMANDS:

• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials.
• Sitting and standing for extended periods of time.
• Hearing and speaking to exchange information in person or on the telephone.

DISABILITY ACCOMMODATIONS:

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application and/or assessment process should notify the Personnel Commission within two days of the closing date by emailing [e-mail]. Accommodations provided during the assessment process will end upon the establishment of the eligibility list. Accommodations required for selection interviews must be requested at the time of scheduling the selection interview.

In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

For more information, please contact the Title IX/Equity Compliance Officer Associate Superintendent of Personnel Support Services, Poway Unified School District 15250 Avenue of Science, San Diego, CA 92128-3406.