ATS Onboarding Specialist

RR Donnelley; Chicago (IL); Remote; USD 60,000 - 106,000; Full time

Job summary

A leading company is seeking an ATS & Onboarding Specialist to manage their Applicant Tracking System and ensure a seamless onboarding process for new hires. This remote position requires effective communication skills and technical expertise in HR systems. The role involves collaborating with IT, maintaining reports, and providing training for HR users, making it essential for any organization focused on candidate experience and regulatory compliance. With a competitive salary range and excellent benefits, this position offers a great opportunity to contribute to the company's growth.

Benefits

Medical, dental, and vision coverage

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Qualifications

• Minimum 2 years experience in HR administrative function.
• Minimum 1 year of recruiting coordination/onboarding experience.
• Prior experience with ATS administration required.

Responsibilities

• Oversee and maintain optimal function of ATS and Onboarding systems.
• Provide technical support and troubleshooting to ATS users.
• Run weekly/bi-weekly orientations for new hires.

Skills

Communication

Organization

Detail-oriented

Technical support

Data reporting

Collaboration

Education

Bachelor's degree in HR, Business, or Information Systems

Tools

ATS Administration

MS Excel

Google Sheets

Job description

Job Description

This position is a remote position!

The ATS & Onboarding Specialist will own system administration responsibilities for anything related to the Applicant Tracking System (ATS). This position will also take ownership of the post-offer letter onboarding process, supporting the candidate-to-employee journey of new hires.

Responsibilities:

• Oversee and maintain optimal function of ATS and Onboarding systems, which may include customization and maintenance
• Provide technical support, troubleshooting, and guidance to ATS users, employees, and applicants
• Create and maintain training materials for ATS and Onboarding systems and train new and existing HR users.
• Collaborate with IT to identify system improvements and enhancements related to integration processes
• Manage permissions, access, and settings for users within ATS
• Run and maintain data reports for leadership/TA/HR/IT, including EEO/AAP-related regulatory reports and audits
• Ensure EEO/AAP compliance within ATS and partner with the EEO Coordinator for trainings
• Be involved in ATS-related project(s), and advise as a subject matter expert
• Responsible for the onboarding journey of new RRD employees, from sending out offer letters, setting up background checks, and collecting personal documentation
• Run weekly/bi-weekly orientations, educating new hires and providing clear next-step instructions
• Collect and maintain all employee personal documentation, and upload it to appropriate systems
• Collaborate with Hiring Managers on their new hires onboarding
• Other ad hoc project/tasks/reports as required

Qualifications:
Qualifications

• Bachelor's degree in HR, Business, or Information Systems, with minimum 2 years experience in an HR administrative function
• Minimum 1 year of recruiting coordination/onboarding experience
• Prior experience with ATS administration required (with preference to systems such as SmartRecruiters, PeopleSoft, and/or SilkRoad)
• Experience with putting together reports through an ATS or other HRIS systems
• Intermediate skills with MS Excel/Google Sheets, able to understand pivot tables and vlookup functions, and ability to put data into table format/presentation
• Well organized with strong communication skills, able to communicate with different personalities, and from top to bottom throughout the organization
• Excellent track record of managing onboarding for multiple employees weekly, including conducting a short orientation
• Detail oriented with an excellent ability to juggle multiple tasks at once, able to manage priorities with some direction

Additional Information

RRD's current salary range for this role is $60,700 to $105,200/ year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans