ATLAS Program Administrative Specialist

Lilliput a part of Wayfinder Family Services; California; On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

11 paid holidays

Medical, dental, vision, life, and LTD

401(k) with employer match

PSLF eligible

FSA plans

Job summary

Wayfinder Family Services in California seeks a diligent Program Assistant to provide routine administrative support for the ATLAS program. You will handle front-desk reception, electronic health record data entry, and prepare reports on billing, productivity, and caseload.

The role requires a high school diploma (associate/bachelor preferred) and experience with an electronic health record such as SmartCare. Bilingual English/Spanish is preferred, and a valid CA driver's license is required.

Qualifications

• Two years of administrative assistant experience in behavioral health, healthcare, or social services preferred.
• Experience with electronic health records data entry, document upload, and report generation.
• Bilingual in English and Spanish preferred; other languages common in ATLAS ZIP code communities are a plus.

Responsibilities

• Provide routine administrative duties for the ATLAS program and open clients in the EHR.
• Perform front-end record setup for new referrals and ensure HIPAA-compliant document handling.
• Run reports on billable services, productivity and caseload; distribute to supervisors on schedule.
• Coordinate scheduling for Child and Family Team meetings and other program events.
• Support onboarding logistics for new staff, including training and system access coordination.

Skills

Administrative support

Electronic health records

Bilingual English/Spanish

Driver's license

Education

High School Diploma or equivalent

Associate or bachelor's degree preferred

Tools

SmartCare

Job description

Wayfinder Family Services in California seeks a diligent Program Assistant to provide routine administrative support for the ATLAS program. You will handle front-desk reception, electronic health record data entry, and prepare reports on billing, productivity, and caseload.

The role requires a high school diploma (associate/bachelor preferred) and experience with an electronic health record such as SmartCare. Bilingual English/Spanish is preferred, and a valid CA driver's license is required.