Athletics Office & School Store Coordinator Charlottesville, VA

Stab; Charlottesville (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established independent school in Charlottesville is seeking a dedicated Athletics Office & School Store Coordinator. This full-time role is pivotal in managing operations for both the athletics department and the school store. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational and communication skills while managing multiple responsibilities. Enjoy a competitive salary, generous vacation, and a supportive community that values each member's contributions. Join a team committed to nurturing students' potential in a vibrant educational setting.

Benefits

Six weeks vacation + other paid time off

Shared cost Medical, Dental, and Vision Insurance

Employer paid Short and Long-term Disability and Life Insurance

Retirement plan with match

Discounted Gym Membership

Employee Assistance Program

Tuition remission for children

Free lunch when school is in session

Free admission to the Virginia Discovery Museum

20% discount at school store

Qualifications

• Excellent communication and organizational skills are essential.
• Experience in administrative, retail, or athletic operations preferred.
• Familiarity with school information systems is strongly preferred.

Responsibilities

• Maintain and manage the student information system for the Athletics Department.
• Oversee daily operations of the school store and handle transactions.
• Coordinate transportation logistics for athletic events.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Flexibility

Education

Experience in Administrative Operations

Experience in Retail Operations

Experience in Athletic Operations

Tools

Point-of-Sale Systems

Veracross

FinalSite

Wordpress

Squarespace

Shopify

Job description

Athletics Office & School Store Coordinator

About the school

Since 1910, St. Anne’s-Belfield School has been committed to nurturing the whole student: body, heart, mind, and soul. As the largest independent school in the college town of Charlottesville, Va., our 900+ students, age 2 through Grade 12, inspire us each day as we aspire to educate the next generation of exemplary citizens and visionary leaders.

As a member of our school community, you'd be joining a team of people who are passionate about their roles and contributing to a community of purpose and belonging. Those who thrive at St. Anne’s-Belfield are people who, as outlined in our Portrait of a Graduate , pursue knowledge to generate impact, seek to engage diverse perspectives and practices, engage in reflection, demonstrate moral character and integrity, and work to understand and meet the needs of the community.

Our two beautiful campuses on 55 acres serve as vibrant hubs for curiosity, creativity, and academic excellence. This is perfectly complemented by our location in Charlottesville, one of the top 5 happiest cities in the U.S., as recognized by National Geographic and Outside Magazine. Opportunities abound to connect with nature, enjoy arts and culture, engage with the University of Virginia, only one mile away, and explore American history both within our region or Richmond (one hour by car) and Washington, D.C. (two hours by car).

If you're looking for adynamic learning environment where your contributions help spark each child’s potential, we invite you to consider a career with St. Anne’s-Belfield. We at St. Anne's-Belfield School believe it is the quality and passion of our people that set us apart. We seek to hire the best teachers, administrators , staff members, and coaches to support our student body by offering a competitive benefits package and providing a wonderful working environment.

Position Overview:

This position serves as an essential point of organization, communication, and operations for both the Department of Athletics and the school store. The role includes a dual-reporting structure, reporting to both the Director of Athletics and the Director of Auxiliary Programs. The individual in this role must be detail-oriented, organized, positive and flexible, with the ability to manage multiple systems and responsibilities simultaneously in a dynamic school environment. This is a 12 month, full-time position.

Primary Responsibilities:

• Maintain and manage the student information system (SIS) and website platforms for the Athletics Department. The School currently uses Veracross and FinalSite.
  
  
• Bulk upload and update all team schedules to the SIS each season.
  
  
• Oversee the coordination of senior days/nights, including working with coaches to schedule events and collecting recognition remarks.
  
  
• Manage annual conference paperwork and registration for the League of Independent Schools (LIS) and Virginia Prep League (VPL).
  
  
• Coordinate transportation logistics for athletic and school-wide events, communicating regularly with the fleet manager and drivers and providing bi-weekly trip schedules.
  
  
• Post seasonal announcements to the athletics website and assist with content updates.

School Store:

• Oversee the daily operations of the school store, ensuring a welcoming and organized environment.
  
  
• Handle all transactions using the point-of-sale system and maintain accurate financial records.
  
  
• Monitor and manage inventory to ensure proper stock levels and timely reordering.
  
  
• Update website with current items available for sale.
  
  
• Design and maintain an appealing store layout and merchandising.&
• Build and implement a volunteer staffing program that includes students, parents/guardians, and alumni.
  
  

Qualifications:

• Excellent communication, organizational, and interpersonal skills.
  
  
• Strong attention to detail and ability to manage multiple priorities.
  
  
• Comfortable with point-of-sale systems, inventory management, and basic financial record keeping.
  
  
• Ability to work collaboratively across departments and with a variety of school community members.
  
  
• Flexibility to work occasional evenings and weekends for games, events, or store hours.
  
  
• Familiarity with school information systems (e.g., Veracross) and website content management platforms (e.g., FinalSite, Wordpress, Squarespace, Shopify) is strongly preferred.
• Experience in administrative, retail, or athletic operations preferred.
  
  

What we offer:

Competitive annual salary

Six weeks vacation + other paid time off

Shared cost Medical, Dental, and Vision Insurance

Employer paid Short and Long-term Disability and Life Insurance

Retirement plan with match

Supplemental insurance policies

Flexible Spending Account / Health Savings Account

Discounted Gym Membership

Employee Assistance Program

Tuition remission and program discounts for children enrolled at the school

Free lunch when school is in session

Free after-care for children enrolled at the school

Free admission to the Virginia Discovery Museum

20% discount at St. Anne's-Belfield School store

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment

In compliance with ADA Amendments Act (ADAAA), if you have a disability and would like to request and accommodation in order to apply for a position with our organization, please call [phone] or [e-mail]

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