Athletics & Activities Administrative Coordinator

Owen J. Roberts School District; Pottstown (Montgomery County); On-site; USD 28,000 - 39,000; Full time

Job summary

Owen J. Roberts School District is seeking an Administrative Assistant for Athletics and Activities at the High School.

The role provides clerical support to the Athletics Department, handles payments, scheduling, and recordkeeping, and ensures compliance with eligibility and event logistics. The position requires a High School diploma, proficiency with word processing, spreadsheets, and QuickBooks, and the ability to handle multiple tasks with confidentiality and diplomacy.

Qualifications

• Proficient in basic word processing, spreadsheets, and data entry.
• Ability to manage multiple clerical tasks with accuracy.
• Experience with bookkeeping or financial recordkeeping is preferred.
• Proven organizational skills and ability to work independently with interruptions.

Responsibilities

• Provide secretarial and clerical support to the Athletics Department.
• Process payments and deposits using QuickBooks and other software.
• Handle correspondence, filing, mail, phones, and appointment scheduling.
• Maintain attendance and eligibility records for student-athletes per regulations.
• Update athletic schedules, event dates, and locations.
• Maintain files and records and assist with scheduling and facility use.

Skills

Word processing

Spreadsheet

Database apps

Organizational skills

Independent work

Education

High School diploma or equivalent

Tools

QuickBooks

Job description

Owen J. Roberts School District is seeking an Administrative Assistant for Athletics and Activities at the High School.

The role provides clerical support to the Athletics Department, handles payments, scheduling, and recordkeeping, and ensures compliance with eligibility and event logistics. The position requires a High School diploma, proficiency with word processing, spreadsheets, and QuickBooks, and the ability to handle multiple tasks with confidentiality and diplomacy.