Athletic Programs Supervisor

Hopewell; Hopewell (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Hopewell is seeking a knowledgeable recreation programs administrator to plan, implement, and evaluate diverse youth, adult, and senior activities. The role includes supervising staff, coordinating events, and managing budgets within the City’s Parks and Recreation Department.

You will oversee operations, marketing materials, and record-keeping, ensuring programs meet community needs and operate smoothly under limited supervision.

Qualifications

• Bachelor’s degree in recreation management or related field, or equivalent combination of education and experience.
• Experience in planning, implementing, and evaluating athletic programs including budgeting and scheduling.

Responsibilities

• Recruits, hires, trains, directs, supervises, evaluates, coaches, and disciplines division staff, volunteers, and contractors.
• Develops, coordinates, implements, and evaluates recreation programs of assigned division (Community, Athletics, Senior).
• Oversees daily operations: purchases, invoice payments, equipment maintenance and repairs.
• Develops and produces flyers and other marketing materials to publicize programs and events.
• Inputs and maintains programs in the department database and keeps records and payroll data.
• Prepares and controls budget; researches grants and external resources; participates in fundraising.
• Acts as liaison between the City and the community.

Skills

Supervisory leadership

Communication skills

Organizational skills

Education

Bachelor’s degree in recreation management or related field

Job description

Description

Performs advanced skilled support work to include planning, implementing, and evaluating a variety of recreational programs and activities for various age groups and special interests, supervising assigned staff, performs required administrative duties related to programs and activities, and related work as apparent or assigned. Work is performed under limited supervision.

Examples of Duties

• Recruits, hires, trains, directs, supervises, evaluates, coaches, and disciplines division staff, volunteers, and contractors.
• Develops, coordinates, implements, and evaluates recreation programs of assigned division, i.e.:
• Community Division: securing vendors and performers, organizing and monitoring events, activities, and classes for the summer programs.
• Athletics Division: planning and monitoring athletic programs or events such as clinics and/or tournaments for the Youth and Adult groups, gym, or Skate Parks.
• Senior Division: planning and monitoring the programs, events, trips, classes, etc. and ensuring transportation services for Senior Citizens and adults with physical, mental, or sensory challenges.
• Oversees the daily operations of respective division to include purchases, invoice payments, equipment maintenance and repairs, etc.
• Develops and produces flyers and other marketing materials to publicize programs and events.
• Inputs, maintains, and updates programs, events, and activities for assigned area in the department database; maintains records and reports on program materials, supplies, equipment, and monetary activities including payroll data.
• Prepares and controls budget for assigned division; researches grants, funding, and external resources for the assigned programs; participates in fundraising for specific projects.
• Acts as liaison between the City and the community.

Typical Qualifications

Minimum Education and Experience:

• Bachelor’s degree in recreation management, or related field or moderate experience in planning, implementing and evaluating athletic programs including but not limited to budgeting and scheduling, or equivalent combination of education and experience.

Licenses And/or Certifications

• Valid driver’s license in the Commonwealth of Virginia.
• Certified Youth Sports Administrator/ Certified Sports Administrator- Required - Must obtain within 12 months of hire.
• First Aid/ CPR/AED certification- Required. Must obtain within 6 months of hire.
• Certified Parks and Recreation Professional - Preferred

Knowledge

• General knowledge of public recreation or athletic programs and of age-specific groups’ behaviors.
• General knowledge of athletic field maintenance and sport rules and regulations

Skills

• Supervisory, managerial, and/or leadership skills for two or more years.
• Teaching, oral, and written communication skills.
• Organization, business management, and computer skills.

Abilities

• Ability to deal with all levels of the general public and to cater appropriate programs to respective age groups.
• Ability to manage large athletic events.
• Ability to work in a fast-paced environment.
• Ability to prioritize and complete detail-oriented assignments in a timely manner.

Work Environment

• Work is performed indoors and outdoors. Workers are exposed to temperature changes (athletic fields and storages, concession stands, etc.) or to outdoors conditions, extreme noise, irate customers, odors, pollen, and or dust.

Essential Physical Activities

• Stooping, walking, lifting, grasping, hearing, seeing up close, seeing far away, talking, standing, crouching, finger movement.
• Typical weight handled up to 50 pounds, but occasional lifting of up to 75 pounds may be required.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job.

For more information on benefits provided by the City of Hopewell, please visit the link below: https://hopewellva.gov/202/Benefits-Plans