Athletic Director Administrative Assistant

Jesuit College Prep of Dallas; Dallas (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Athletic Director in a dynamic high school environment. This role is pivotal in ensuring smooth operations within the athletic department, from managing schedules and budgets to coordinating events and communications. The ideal candidate will possess strong organizational skills and a background in administration, preferably within a school setting. If you're passionate about athletics and education, this is an exciting opportunity to contribute to a vibrant community while developing your professional skills.

Qualifications

• 3-5 years of administrative experience, ideally in a school setting.
• Strong organizational, interpersonal, and multitasking skills.

Responsibilities

• Assist the Athletic Director with daily administrative tasks and scheduling.
• Coordinate logistics for athletic events and manage athletic budgets.

Skills

Organizational Skills

Interpersonal Skills

Multitasking

Confidentiality

Education

High School Diploma

Office Administration Training

Tools

Microsoft Office

Google Workspace

Data Management Systems

Job description

Title: Assistant to the Athletic Director
Reports To: Athletic Director
Status & Classification: Full-Time, Salary, Non-Exempt

The Administrative Assistant to the Athletic Director provides essential clerical and organizational support to the high school athletic department. This position plays a vital role in maintaining effective communication, ensuring compliance with school and state athletic regulations, and assisting in the smooth coordination of athletic programs, events, and daily operations.

Essential Functions

• Assist the Athletic Director with daily administrative tasks, scheduling, and communications.
• Answer incoming phone calls, as needed; answers questions, resolves issues, takes messages, forwards calls to appropriate parties.
• Coordinate logistics for athletic events, including facility reservations, transportation, payment of officials, and controlling ticketing links.
• Prepare and distribute team schedules, event flyers, and announcements to students, parents, and staff.
• Track and manage athletic budgets, requisitions, and purchase orders for equipment and uniforms.
• Serve as the point of contact for parents, coaches, and vendors regarding athletic matters.
• Cross-communication between multiple school departments.
• Organize banquets, awards ceremonies, and seasonal recognition events.
• Perform other duties as assigned by the Athletic Director.

Qualifications

• High school diploma or equivalent required; additional education or training in office administration preferred.
• 3-5 years of administrative experience, ideally in a school setting.
• Strong organizational, interpersonal, and multitasking skills.
• Proficient in Microsoft Office, Google Workspace, and data management systems.
• Ability to handle confidential information with discretion.
• Flexibility to work occasional evenings or weekends for school sporting events.
• Familiarity with high school athletics programs and regulations is a plus.

Physical Requirements and Work Environment

• Regularly sit, talk, hear and visually intercept visitors.
• Be able to occasionally lift up to 30 lbs.
• Regularly use close and distance vision.
• Work at a desk and computer screen for extended periods of time.
• Turn, bend, reach and occasionally use a ladder.
• Work in a traditional climate controlled office environment.

May 2025