Athletic Coordinator

Diocese of San José; United States; On-site; USD 3,757,000 - 4,350,000; Full time

Job summary

Diocese of San José seeks an athletics liaison to support school sports programs. You will recruit and train coaches, organize schedules, and coordinate with parishes and schools to secure facilities for practices and games.

The role emphasizes safety, compliance, and positive student experiences, with parallel duties in registration, equipment management, and adherence to Catholic mission and values.

Qualifications

• High school diploma required; leadership with student athletes preferred.
• Knowledge of basketball, track and field, and volleyball preferred.
• Excellent written and oral communication with all stakeholders.

Responsibilities

• Model and promote good sportsmanship.
• Recruit and train coaches for each sport offered by the school.
• Ensure all volunteers meet requirements and are compliant.
• Attend meetings and coordinate facilities for practices and games.
• Oversee scheduling of practices and scrimmages; supervise home games.
• Register players and teams; communicate registration to families.
• Maintain equipment, uniforms, and inventory; enforce rules.
• Protect student safety and welfare; handle disciplinary actions.
• Support Catholic mission in word and action.

Skills

Organizational skills

Interpersonal skills

Relationship building

Stress management

Customer service focus

Ethical team player

Education

High school diploma

Leadership with student athletes

Tools

First Aid & CPR

Word, Excel, PowerPoint

Google apps

Workday

Job description

It’s more than a job. Be part of a team that spreads the light and love of Jesus Christ throughout the Diocese!

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):

• Model and promote good sportsmanship.
• Recruit and train coaches for each sport offered by the school.
• Ensure all coaches, scorekeepers, food service volunteers are in compliance with volunteer requirements.
• Attend school, league, and division meetings.
• Schedule, notify, and host meetings for coaches.
• Coordinate with parish, school, and other entities (e.g. Parks and Recreation Department) to secure facilities for practices and games.
• Oversee scheduling of practices and scrimmages.
• Accept responsibility for the safety and well-being of each child participating in the sports program.
• Register players for the school sports program.
• Register teams for tournaments.
• Provide a list of sports participants to the School Accountant to ensure registration fees are billed directly to families.
• Acquire and maintain equipment, first aid supplies, and uniforms.
• Maintain and operate the proper use of athletic equipment and supplies by participants.
• Maintain uniform inventory, distribution, return, and storage.
• Enforce facility, equipment, and program rules and regulations, taking appropriate disciplinary action with participants when necessary.
• Diffuse any potential problems involving spectators, coaches, or players.
• Be present at and supervise all home games.
• Maintain confidentiality over student and institutional information.
• Support the mission of the Catholic Church and schools in both words and actions including, but not limited to ensuring Prayer is said before each home game Good sportsmanship during practices and games Coaches maintain a positive attitude when working with their teams

REQUIRED SKILLS/ABILITIES:

• Excellent organizational and human relations skills.
• Self-motivated and reliable.
• Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
• Able to manage moderate levels of stress.
• Outstanding interpersonal skills with a strong customer service focus (internal and external).
• Ethical and discreet team player.

Other Duties & Responsibilities:

• Act as a role model of professionalism in a Catholic environment.
• Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
• Ensure the health, safety, and welfare of all students.
• Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
• Work as part of a team.
• Attend faculty, administrative, and all other meetings as needed.

THIS POSITION SUPERVISES (EMPLOYEES):

N/A

THIS POSITION SUPERVISES (OTHERS):

Athletic program volunteers including, but not limited to, coaches, scorekeepers, food service workers.

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:

• High school diploma.
• Previous experience working with student athletes and holding a leadership role.
• Knowledge of sports, basketball, track and field, and volleyball, preferred.

Language Skills:

• Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
• English, required.
• Bilingual (English/Spanish or English/Vietnamese) preferred.

Technical Skills:

• First Aid and CPR certified.
• Proficient at word processing, presentation, and electronic mail applications.
• Working knowledge of Workday, or willingness to learn.
• Proficient with Word, Excel, PowerPoint, and Google applications.

Physical Demands:

• Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
• Can lift 25 lbs. in compliance with safety standards.
• Must be able to stand for long periods of time.
• Handles exposure to climate change and temperature.
• Level of vision, hearing, speaking required.

Other Requirements:

• Able to work evenings and weekends if required.
• Must have an understanding and acceptance for the mission of the Catholic Church.
• Must support the teachings and values of the Catholic Church and its mission.

Salary Range (per hour based on the education and experience):

$27.27 - $31.58

Work with us! The Diocese of San José seeks employees who are dedicated to serving each other and all those with whom we minister in a professional, respectful, and courteous manner.