Athletic Coordinator

Marshall Public Schools; Marshall (MI); On-site; USD 48,000 - 70,000; Full time

Job summary

Marshall Public Schools in Marshall, MI is seeking an Athletic Coordinator to assist the Athletic Director in organizing and administering the middle and high school interscholastic programs. You will act as second in command and help manage events, scheduling, officials, transportation and department finances.

You will support a positive culture, ensure eligibility compliance, and coordinate with principals and families to maintain a strong athletic program aligned with the district's mission.

Qualifications

• Bachelor's degree in Sports Management or related field preferred; Associate's degree with relevant experience considered.
• Minimum of three (3) years athletics administration or event management experience, or coaching at high school level.
• Ability to articulate the relationship between interscholastic athletics and academic achievement.
• Experience supporting a positive culture and climate inclusive of all student athletes.
• Working knowledge of MHSAA rules, eligibility requirements and tournament procedures.
• Bookkeeping experience, including purchase orders, receipts, and audit-ready records.
• Excellent communication (oral, written and listening) skills.
• Strong interpersonal relations and ability to maintain confidentiality across staff, students and families.
• Ability to work a flexible schedule including evenings and weekends.

Responsibilities

• Serve as acting Athletic Director in absence, including decisions at events and communication with administrators.
• Assist supervision and assignment of work for game management personnel.
• Oversee high school student body at athletic events and activities.
• Serve as event manager for home contests
• Assist with MHSAA tournaments including communications and site management.
• Coordinate and prepare award programs and maintain records of winners.
• Maintain school activity calendar with athletic calendar.
• Assist hiring of officials; manage contracts, payments, cancellations and ratings.
• Schedule transportation and coordinate departures and routes.
• Notify schools, coaches, transportation, team members and media of cancellations and make-up dates.
• Assist in administering physical and academic eligibility for each sport.
• Verify and record physical examinations of athletes before seasons.
• Keep records of athletic contest results.
• Oversee department funds accounting, banking and disbursement; prepare POs and checks.
• Maintain financial records for audit (gate receipts, fees, revenue).
• Requisition supplies with head coaches; inventory equipment and uniforms.
• Foster communication among staff, parents and students; uphold district values.
• Manage day-to-day athletic office operations and respond to inquiries.
• Support district mission, vision and priorities in daily practice and conduct.
• Contribute to district culture by modeling core values and inclusive environment.

Skills

Athletic administration

Event management

Communication

Confidentiality

Budgeting

Scheduling

Transportation coordination

Staff supervision

Education

Bachelor's degree in Sports Management

Associate's degree with relevant experience

Job description

Marshall Public Schools serves over 2,500 PK-13 students across eight (8) school buildings throughout the Marshall and Albion communities. Our district is unique compared to other school systems because of our geographics footprint with the innovative, educational pathways for our students and families. Marshall Public Schools is dedicated to our mission, "To create ONE equitable, inclusive and innovative educational community."

HOURS:
M-F; 40 hr/wk

WORK YEAR:
44 Weeks

POSITION SUMMARY:
The Athletic Coordinator assists the Athletic Director in organizing and administering the middle and high school program of interscholastic athletics, and serves as second in charge of the department. The Coordinator acts on behalf of the Athletic Director in the Director's absence and assists in the management of daily operations, including event management, scheduling, officials, transportation, eligibility, and department finances.

JOB QUALIFICATIONS:

• Bachelor's degree in Sports Management or a related field preferred; Associate's degree with relevant experience considered
• Minimum of three (3) years of a) athletics administration or event management experience, or b) coaching experience at the high school level
• Ability to articulate the relationship between interscholastic athletics and academic achievement
• Experience supporting a positive culture and climate inclusive of all student athletes
• Working knowledge of MHSAA rules, eligibility requirements and tournament procedures
• Bookkeeping experience, including purchase orders, receipts, and audit ready records
• Excellent communication (oral, written and listening) skills
• Strong interpersonal relation skills including the ability to maintain strict confidentiality, to work positively with a professional staff with diverse personalities and to interact positively with students, parents and the community
• Ability to maintain confidentiality of student and staff information
• Ability to work a flexible schedule, including evenings and weekends

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The nature of responsibilities listed is a reflection of the job description as a whole but is not limited to the details outlined below.

• Serve as acting Athletic Director in the Director's absence, including decision-making at events and communication with high school administration
• Assist in the supervision and assigning of work game management personnel, where appropriate
• Assist with oversight of the high school student body at athletic events and activities
• Serve as event manager for home contests
• Assist with MHSAA tournaments, including tournament communications, publications, event tickets and site management
• Coordinate and prepare award programs, maintain a record file of all award winners
• Work with building principal's to maintain the school activity calendar with the athletic calendar
• Assist with hiring officials and game management personnel; oversee contract confirmations, assignments, payments, cancellations, postponements and rating forms
• Schedule transportation, including departure times, locations and directions
• Notify other schools, coaches, transportation, team members, media and officials of cancellations and make up dates
• Assist in administering the physical and academic eligibility requirements for each sport
• Verify and record physical examinations of all athletes prior to each season
• Keep records of the results of all athletic contests
• Oversee accounting, banking and disbursement of department funds; prepare purchase orders and checks for appropriate signatures
• Maintain financial records for audit, including gate receipts, entry fees and tournament revenue
• Requisition program supplies and equipment in cooperation with head coaches; maintain inventory of equipment, uniforms and supplies
• Foster communication and mutual understanding and respect between staff, parents and students
• Manage the day to day operations within the athletic office, including answering phones, greeting visitors, and responding to walk in questions from students, parents, coaches and the public
• Demonstrate an understanding of the district's mission, vision and strategic priorities and actively works to advance them through daily practice and professional conduct
• Contribute to the culture and climate of the district by modeling its core values, fostering a collaborative and inclusive environment and serving as a committed representative of the district's identity and purpose in all interactions with students, families, staff and the broader community
• Perform other duties as assigned by the Director, Principal and/or Superintendent

DEADLINE FOR APPLICATIONS: Until filled