At Your Service Agent (AYS)

HEI Hotels & Resorts; San Ramon (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching

Discounts

Pet insurance

Vision insurance

Paid time off

Job summary

HEI Hotels & Resorts is seeking a Front Desk/Guest Services Associate in San Ramon, CA to deliver superior guest service by handling calls, messages, and wake-up requests. You will coordinate with departments, assist guests pre-arrival, and ensure accurate information flow. Prior guest-facing experience is required.

The role emphasizes calm, professional communication, teamwork across departments, and timely responses to guest needs in a dynamic hotel environment.

Qualifications

• Two years of experience in a similar position with heavy customer interaction.
• Must communicate well with guests and other associates.
• Ability to input information using a moderately complex computer system.

Responsibilities

• Offer professional, friendly, and engaging service consistently.
• Handle external and internal calls, texts, or emails and direct or assist callers.
• Own caller requests and ensure follow-up per hotel standards.
• Input and retrieve messages; read and recite messages for guests as needed.
• Receive wake-up call information and ensure timely delivery.
• Liaise with departments to arrange amenities and coordinate deliveries.

Skills

Customer service

Verbal communication

Written communication

Education

High School diploma or GED

Job description

About Us

San Ramon Marriott awaits you to join us on the journey to exceptional guest service! Tucked away in the urban oasis of San Ramon, surrounded by mountains and Redwood Trees, the hotel is within walking distance to shopping, Fortune 500 companies, and top-notch dining experiences. It is the perfect location for work and play. Be part of a group of people who are passionate about the Hospitality Industry. When you join the HEI Team, you also get the benefit of the "HEI Loves" Culture where we make the time to celebrate our associates by offering the most competitive compensation, benefits and PTO programs. Our associates are also eligible to take advantage of life-needs such as health and wellness, a robust retirement plan, travel benefits, product and service discounts and much more!

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Compensation

Salary Range: $23.00 - $24.50 HourlyTipped/Service Charge Eligible? NoDiscretionary Performance Bonus Eligible? No

Overview

Support the Front Office in providing superior guest service by fielding all guest issues and requests received by telephone with the goal of addressing and resolving any problems in an efficient and timely manner.

Essential Duties and Responsibilities

• Consistently offer professional, friendly, and engaging service.
• Process all external and internal calls, text messages, or emails by redirectly calls or assisting the caller.
• Take ownership of the callers request and ensure follow up according to the hotel’s standards and taking messages if necessary.
• Transcribe complete messages and repeat information to verify accuracy. Input and retrieve messages from the computer as requested. Read and verbally recite exact messages for guests.
• Receive wake-up call information and ensure timely delivery.
• Communicate to guests and patrons using phone calls, email, signage and letters under the guest doors, in a courteous and clear manner.
• Act as dispatcher for security, guest services and property operations associates.
• Provide timely information via paging system and assigned mobile phones to associates in response to emergencies and guest requests such as plumbing problems, etc.
• Briefly answer basic inquiries, time, extension numbers, outlet hours, etc.
• Immediately answer the emergency line, listen to details to identify nature of problem and respond appropriately in accordance with established procedures.
• Initiate emergency response as necessary and legibly document pertinent details.
• Remain calm and polite especially during emergency situations or heavy hotel activity. Resolve complications and complaints such as missed wake up calls or missed messages using previous experience and good judgment.
• Assist guests via telephone, email pre-arrival requests and GXP communication.
• Liaise with Food & Beverage leaders to arrange and deliver amenities.
• Regularly organize package room and coordinate delivery of packages to guests in hour.
• Reviewing arrival reports for group and special arrivals requests.
• Receives in-room dining orders from guests and inputs them into the system if the mobile dining application is not available.
• Serve as a liaison for guests requiring information relating to all aspects of the hotel and surrounding area.
• Have sufficient working knowledge of all departments in particular housekeeping, food & beverage, front office, engineering, etc.
• Handle and distribute voice and written messages for internal and external guests.
• Follow all department policies, procedures, and service standards.
• Assist Front Office operations as needed.
• Perform any other job related duties as assigned.

Qualifications and Skills

Knowledge, Skills and Abilities

• Must have a High School diploma, GED or equivalent.
• Two (2) years of experience in a similar position with heavy customer interaction.
• Must communicate well with guests and other associates.
• Ability to effectively deal with associates and customers, some of whom will require high leveles of patience, tact and diplomacy to defuse, answer and collect accurate information.
• Capacity to access and accurately input information using a moderately complex computer system with or without reasonable accommodation.
• Ability to sit and continuously perform essential job functions in confined spaces in close proximity to other associates with or without reasonable accommodation.
• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed.

Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off.

HEI also provides pet insurance through the ASPCA.

For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans.

Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance and the California Fair Chance Act.