Asst Project Manager - Construction & Facilities

Ben E. Keith Foods; Fort Worth (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Ben E. Keith Foods is seeking an Assistant Project Manager for the Construction & Facilities department in Fort Worth, TX.

You will manage small to mid-size capital projects from bid through closeout, protect company interests in scope, cost, schedule, and quality, and coordinate with contractors, architects, and engineers. Responsibilities include planning, procurement, design review, field oversight, documentation, and communication with stakeholders.

Qualifications

• 3+ years of experience in construction-related roles (design, PM, estimating, project engineering, owner s representation)
• Ability to read and interpret construction drawings, specs, and contracts
• Proficient with Microsoft 365 apps (Excel, Word, Outlook, Teams, PowerPoint)
• Strong written and verbal communication, with accountability of contractors
• Excellent organization and time management across multiple projects
• Self-motivation with limited daily oversight
• Sound problem-solving and field issue resolution
• Valid driver s license and ability to travel to project sites
• In-person role; office in Fort Worth, TX (Dallas Metroplex residents)
• Not open for relocation candidates

Responsibilities

• Define project scope, budget, and schedule; identify constraints early in lifecycle
• Prepare detailed cost estimates and evaluate value engineering options
• Assess risks and develop mitigation plans
• Coordinate with architects and engineers on designs conforming to standards
• Draft RFPs/RFQs and manage end-to-end bid process
• Evaluate proposals based on qualifications and schedule, not price alone
• Review drawings for constructability and code compliance
• Respond to RFIs and route to appropriate design personnel
• Review submittals, shop drawings, and contractor schedules
• Produce drawing markups, takeoffs, and coordination documents
• Conduct project meetings and distribute minutes
• Track progress against schedule and report to leadership
• Manage permitting milestones and closeout activities
• Perform annual facility inspections and document deficiencies
• Track costs against budgets and approve invoices
• Submit and reconcile expense reports
• Maintain project file structure and archives
• Communicate status, risks, and decisions to stakeholders

Skills

Experience in construction

Read drawings & specs

MS Office Proficiency

Communication skills

Organization & time management

Self-motivation

Problem-solving

Driver's license & travel to sites

Education

Bachelor's degree in Construction Management/Engineering/Architecture or related field

Tools

Bluebeam Revu

AutoCAD

Adobe Acrobat

Job description

The Construction & Facilities department serves as the in-house owner's representative for all company construction and facility capital projects. The Assistant Project Manager (APM) manages small to mid-size projects independently from the bid process through closeout, supports senior team members on larger capital projects, and maintains the department's project documentation and file structure.

This is an owner-side role. The APM is responsible for protecting the company's interests in scope, cost, schedule, and quality across general contractors, architects, engineers, and vendors, and for ensuring that completed work conforms to company construction standards and specifications.

PRIMARY RESPONSIBILITIES:

Project Planning & Development

• Define project scope, objectives, budget, and schedule; identify constraints, challenges, and opportunities early in the project lifecycle.
• Prepare detailed cost estimates and evaluate value engineering alternatives that reduce cost without compromising quality or company standards.
• Assess project risks — budget, schedule, design, and existing site conditions — and develop plans to avoid, transfer, mitigate, or accept them.
• Coordinate with architects and engineers to develop conceptual designs that conform to company construction guidelines and specifications.

Procurement & Bidding

• Draft RFPs and RFQs that define the scope of work and the applicable company construction standards.
• Manage the competitive bid process end to end: bidder solicitation, response to bidder questions, bid leveling and comparison, and award recommendation.
• Evaluate proposals on qualifications, experience, proposed schedule, and completeness of scope — not price alone.
• Support vendor approval and setup for payment, including insurance certificates and tax documentation.

Design & Technical Review

• Review drawings and specifications for constructability, code compliance, and conformance to company standards.
• Review and respond to RFIs from general contractors, subcontractors, and design teams; route items to the architect or engineer of record and track each to closure.
• Review submittals and shop drawings for compliance with the contract documents.
• Review contractor schedules for sequencing logic, activity duration, and milestone alignment.
• Produce drawing markups, takeoffs, and coordination documents in Bluebeam Revu.

Project Execution & Field Oversight

• Run project meetings; record and distribute minutes and drive follow-up items to completion.
• Monitor construction progress against the approved schedule and report status to internal leadership.
• Track permitting and inspection milestones through project completion.
• Perform closeout punch walks with contractors and design teams; compile deficiency lists and verify timely correction.
• Conduct annual facility inspections at assigned divisions, documenting maintenance issues and defects with recommended corrective action in a written report.
• Track project costs against the internal estimate and approved budget through the life of the project.
• Review, code, and route invoices, pay applications, and change orders for approval and payment.
• Submit and reconcile expense reports.

Documentation & Record Management

• Maintain the department's project file structure and document control standards.
• Manage project archives — drawings, contracts, warranties, closeout documents, and O&M manuals — for accuracy, organization, and retrieval.
• Keep project lists, logs, and construction management software current and accessible to the team.

Communication & Coordination

• Serve as a day-to-day point of contact between divisional personnel, company leadership, contractors, and design consultants.
• Support division requests related to construction and general facility maintenance.
• Communicate project status, risks, and decisions clearly and proactively to all stakeholders.

REQUIRED QUALIFICATIONS:

• [3]+ years of experience in construction in any of the following: construction design, project management, estimating, project engineering, superintendence, or owner's representation.
• Ability to read and interpret construction drawings, specifications, and contract documents.
• Proficiency with Microsoft Office 365 (Excel, Word, Outlook, Teams, PowerPoint).
• Strong written and verbal communication skills, including the ability to hold contractors accountable professionally.
• Demonstrated organization and time management across multiple concurrent projects and deadlines.
• Self-motivated and able to carry assigned projects with limited daily oversight.
• Sound problem-solving judgment and the ability to resolve field issues as they arise.
• Valid driver's license and the ability to travel to project sites and divisions.
• In-person role, office located in Fort Worth, TX (candidates must reside in Dallas Metroplex)
• Not open for relocation candidates.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in specifically Construction Management, Engineering, Architecture, or a related field.
• Working knowledge of commercial construction means, methods, materials, sequencing, and best practices.
• Experience working in Bluebeam Revu, AutoCAD, or Adobe Acrobat.
• Familiarity with applicable building codes, safety regulations, and the permitting process.
• Experience with distribution, warehouse, cold storage, or refrigerated facility construction.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• Corporate office environment with regular travel to active construction sites and operating distribution facilities.
• Site conditions may include uneven terrain, elevated work areas, refrigerated and freezer environments, and active warehouse traffic.
• Must be able to walk job sites, climb ladders and stairs, and wear required personal protective equipment.
• Travel: Approximately [10-20]% — periodic travel to divisions and active project sites.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.