Asst-Executive

Entergy Corporation; The Woodlands (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Entergy is seeking an experienced Executive Administrative Assistant to support senior department management and staff. The role includes scheduling, travel planning, meeting coordination, and producing reports and presentations using standard office software.

The position requires strong organizational skills, discretion, and the ability to manage multiple tasks under tight deadlines. A minimum of 8 years of related experience is preferred, with vocational training or equivalent education

Qualifications

• Typically requires vocational training, apprenticeships, or the equivalent experience in a related field (not typically requiring a four-year degree).
• 8+ years of experience in an executive support/administrative role preferred.

Responsibilities

• Provide secretarial and administrative support to Vice Presidents.
• Manage calendar, schedule events, arrange travel, organize department meetings, and arrange conference calls.
• Prepare documents, spreadsheets, presentations, and interoffice correspondence.
• Oversee invoice processing, supply procurement, and training records for the department.
• Maintain confidentiality and handle multiple tasks with deadlines.

Education

Vocational training or equivalent experience

Job description

Select how often (in days) to receive an alert:

Location: The Woodlands, Texas, United States

Company: Entergy

Job Title:Asst-Executive

Work Place Flexibility:Onsite

Legal Entity: Entergy Services, LLC

Executive Administrative Assistant

Job Title: Asst-Executive

Job Summary/Purpose:

This position will coordinate all administrative functions and provide multifaceted administrative support to senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, and managing conference calls. Responsibilities may also include running and tracking projects and programs associated with senior management support, accurately producing a variety of reports and presentations using appropriate software for word processing, graphics, and spreadsheets. Additional duties include preparing and/or updating functionally related reports and records, as well as participating in special projects as assigned.

Job Duties/Responsibilities:

Provide secretarial and administrative support to Vice Presidents.

Manage calendar, schedule events, arrange travel arrangements, organize department meetings, and arrange conference calls.

Manage correspondence and routine documents and presentations with minimal direction. Prepare documents, spreadsheets, presentations, and interoffice correspondence.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, and training records.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

Be proactive in forwarding work issues to appropriate managers or supervisors.

Minimum education required of the position:

Typically requires vocational training, apprenticeships, or the equivalent experience in a related field (not typically requiring a four-year degree).

Minimum experience required of the position:

8+ years

Primary Location: Texas - The WoodlandsTexas : Woodlands
Job Function: Corporate FLSA Status: Nonexempt
Relocation Option: Union description/code: NON BARGAINING UNIT
Number of Openings: 1 Req ID: 125302
Travel Percentage: Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf.If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.