Associate University Registrar, Systems & Curriculum

University of the District of Columbia; Washington (District of Columbia); On-site; USD 66,000 - 109,000; Full time

Job summary

University of the District of Columbia seeks an Associate University Registrar for Systems & Curriculum to lead student information systems, curriculum management, degree audits, and transfer credit operations. You will coordinate with IT, Enrollment Management, faculty, and external partners to ensure data integrity and compliant processes across the student lifecycle.

The role requires five years in registrar environments, three+ years administering SIS, and proficiency with Banner, Degree

Qualifications

• Bachelor's degree required with five years in registrar/enrollment management.
• Minimum of three years administering student information systems.
• Experience with Banner Student, Degree Works, Courseleaf, Acadeum.

Responsibilities

• Develop and maintain processes to improve efficiency through automation and technology.
• Coordinate curriculum changes within Banner and related systems.
• Manage degree audits and degree requirements updates.
• Oversee transfer credit evaluations and CPL operations.
• Lead collaborations with IT, Academic Affairs, and faculty for policy alignment.

Skills

Registrar knowledge

Enrollment management

FERPA compliance

Project management

Staff supervision

Education

Bachelor's degree

Tools

Banner Student

Degree Works

Courseleaf

Acadeum

Job description

Job Details

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/3

Salary Range: Not to Exceed $109,182.46

Closing Date: 9/18/20226

Location:4200 Connecticut Ave

Brief Description of Duties

The Associate University Registrar for Systems & Curriculum provides strategic leadership for the administration, optimization, and continuous improvement of the University's student information systems, curriculum management processes, degree audit technologies, and transfer credit operations. Reporting to the University Registrar, this position serves as the functional lead for Acadeum, Courseleaf, Degree Works, Salesforce, and other academic technologies supporting the student lifecycle.

The Associate University Registrar collaborates with Information Technology, Enrollment Management, faculty, and external partners to ensure the integrity of academic records, curriculum data, transfer credit management, and degree requirements while promoting operational excellence, compliance, and exceptional student service.

Essential Duties and Responsibilities

Student Information Systems Administration

• Develop and maintain business processes that improve efficiency through automation and technology.

Curriculum Management

• Coordinate the implementation and maintenance of all approved curriculum changes within Banner and related systems.
• Manage academic programs, course catalog, and degree requirement updates.
• Partner with Academic Affairs to ensure curriculum changes are accurately reflected in university systems.
• Support catalog production and publication timelines.

Degree Audit Administration

• Serve as the institutional administrator for Degree Works.
• Develop, maintain, and update degree audit coding for all academic programs.
• Collaborate with colleges and departments to ensure audit accuracy and compliance with catalog requirements.
• Troubleshoot complex degree audit issues and recommend system improvements.

Transfer Credit Operations

• Oversee operational processing of transfer credit evaluations and posting.
• Ensure transfer coursework is processed accurately and within established service-level expectations.
• Collaborate with academic departments regarding transfer evaluation workflows.
• Monitor turnaround times and service quality.
• Serve as the primary point of contact for students seeking prior learning credit.
• Advise prospective and current students regarding CPL opportunities and eligibility requirements.
• Maintain accurate records of CPL awards within the student information system.
• Participate in committees related to academic policy and curriculum.

Academic Partnerships

• Administer academic exchange platforms such as Acadeum.
• Coordinate student registration, enrollment reporting, and record maintenance for consortium and partnership programs.
• Ensure compliance with institutional policies and accreditation standards.

Data Governance and Compliance

• Maintain the integrity, confidentiality, and security of student academic records in accordance with applicable federal and institutional regulations.

Leadership and Collaboration

• Supervise and support staff responsible for systems, curriculum, and transfer services.
• Provide training and functional guidance to campus stakeholders regarding registrar systems and policies.
• Serve on institutional committees supporting enrollment, curriculum, technology, and academic policy initiatives.
• Represent the Office of the Registrar in cross-functional projects and strategic initiatives.

Continuous Improvement

• Evaluate emerging technologies and recommend enhancements that improve service delivery.
• Lead process improvement initiatives utilizing best practices in higher education administration.

Minimum Job Requirements

Education and Experience

• Bachelor's degree from an accredited institution.
• Five years of progressively responsible experience in a university registrar or enrollment management environment.
• Minimum of three years administering student information systems.
• Demonstrated experience with:
  • Banner Student
  • Degree Works
  • Courseleaf
  • Acadeum or comparable consortium management platform
• Experience managing transfer credit evaluation and curriculum implementation.

Knowledge, Skills, and Abilities

• Comprehensive knowledge of registrar operations and enrollment management.
• Thorough understanding of FERPA and student records compliance.
• Strong knowledge of registration, transcript, transfer credit, and enrollment verification processes.
• Excellent organizational and operational management skills.
• Demonstrated ability to supervise.
• Strong conflict resolution and customer service skills.
• Ability to analyze operational data and recommend improvements.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical, organizational, and project management skills.

Preferred Qualifications

• Demonstrated experience with the functional administration of Student Information Systems (SIS), preferably Banner.
• Experience supporting curriculum management systems, preferably Courseleaf.
• Experience managing Degree Audit Systems, preferably Degree Works.
• Ability to support system testing, implementation, upgrades, and continuous improvement initiatives.
• Knowledge of academic program and course inventory maintenance, including curriculum approvals and lifecycle management.
• Course scheduling and section management
• Knowledge of transfer credit evaluation processes and application of institutional academic policies.

Information to Applicant

This position is primarily sedentary in nature, requiring the ability to remain in a stationary position for extended periods. The incumbent must be able to operate standard office equipment. Occasional movement within the office to include bending, reaching, or lifting items up to 15 pounds. This description reflects the physical demands typically associated with office work and is not intended to be exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with the Americans with Disabilities Act (ADA) and applicable local laws and policies.

Collective Bargaining Unit (Union)

This position is not part of the collective bargaining unit.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer

The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination

In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference

Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship

At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference

A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace

Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation

Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory backgroundinvestigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume

Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers

Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information

All inquiriesrelated to employment and job applications should be directed to UDC Office of Human Resources at(202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/