Associate, Strategic Services

Aperio Philanthropy LLC; New York (NY); Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO starting at 4 weeks/year

Medical, dental, vision insurance

401K with 3% contribution

Job summary

Aperio Philanthropy LLC is seeking an Associate, Strategic Services to support a portfolio of clients and streamline the organization’s core products, resources, and standards. This role integrates the Strategic Services team into Client Services workflows to ensure high-quality deliverables and exceptional client experiences.

The Associate brings a proactive, solutions-oriented mindset, exceptional organizational skills, and a collaborative approach to enhancing operational efficiency and

Qualifications

• 3+ years of work experience in project management.
• Excel proficiency and advanced analytics capabilities.
• Operationally minded, exceptional detail orientation, and consistent follow-through.
• Strong relationship management, interpersonal, collaboration, and communication (written and oral) skills.
• Ability to work well with all levels of staff, clients, management, vendors, etc.
• Ability to ‘manage up’ and ask the right questions of leadership.
• Adept at designing ‘fool-proof’ systems and processes.
• Proactive in identifying opportunities to streamline operations and improve processes through effective communication and teamwork.
• Demonstrated ability to manage complex projects to successful outcomes.
• Self-starter with ability to complete tasks with minimal direction and supervision.
• Eagerness to learn new knowledge and skills.
• Experience with CRMs preferred.
• Outstanding organizational skills and ability
• Proficient in Microsoft Office PowerPoint, Word, and Outlook
• Ability to travel for assignments, as needed

Responsibilities

• Support Client Services and Strategic Services teams with timely, high-quality deliverables.
• Lead day-to-day project execution by developing agendas, capturing and synthesizing notes, and tracking action steps in Asana.
• Develop and execute actionable project plans, leveraging Aperio Resources to drive efficient delivery.
• Design, implement, and refine systems to support Strategic Services operations and reporting.
• Coordinate activities of diverse internal and external stakeholders to ensure timely progress.
• Provide organizational support to the Senior VP on capacity-building initiatives, such as AI implementations and resource development.
• Provide general operational support to management of client services, including data collection, reporting and analysis.
• Support special projects, including vendor relations and communication drafting.
• Serve as a subject-matter expert on contents of the resource library and develop strategies to address challenges.
• Oversee and manage Asana queues for client deliverables across writing, design, data & analytics, research, and DevOps.

Skills

Project management

Excel

CRM

Organizational skills

Communication

Stakeholder management

Travel readiness

Tools

Asana

CRM

Microsoft Office

PowerPoint

Word

Outlook

Job description

The Associate, Strategic Services provides support to a portfolio of clients and within Aperio’s Strategic Services team. Strategic Services is responsible for developing and implementing Aperio’s core ‘products’ (services to nonprofit organizations), approaches (ways of delivering those services), resources (tools and templates), and standards (quality levels/controls). The Associate, Strategic Services ensures these elements are seamlessly integrated into the Client Services team’s workflows, enabling high-quality deliverables and exceptional client experiences.

As a vital member of the team, the Associate brings a proactive, solutions-oriented mindset, exceptional organizational skills, and a collaborative approach to enhancing operational efficiency and delivering high-quality results in alignment with Aperio’s vision and mission.

Client support and strategic services operations (75%)

Project management & operations

• Deliver high-quality, timely, and relevant support to both Client Services and the Strategic Services team, prioritizing exceptional service and innovation
• Lead day-to-day project execution by developing agendas, capturing and synthesizing notes, tracking action steps in Asana, and ensuring follow-through across stakeholders
• Support Client Services by developing and executing actionable project plans, leveraging Aperio Resources to drive efficient, high-quality delivery
• Design, implement, and refine systems to support Strategic Services operations, including tracking deliverables across the client portfolio, managing team workflows (e.g., inboxes), and supporting reporting, planning, and internal initiatives.
• Manage ‘up, down, and out’ to coordinate the activities of diverse internal and external stakeholders, ensuring timely progress on projects
• Provide direct organizational and project support to the Senior VP on special capacity-building initiatives, such as: implementing AI, client feedback surveys, product development, and development of resources for Aperio’s ‘resource library’
• Provide general operational support to management of client services, such as data collection, reporting & analysis, planning call topics/agendas, and creating resources for the team
• Support special projects, including vendor relations, communication drafting (e.g., emails, memos), and administrative tasks
• Serve as a subject-matter expert on contents of the ‘resource library’, directing team members to the most relevant resources and proactively developing strategies to address challenges

Queue management

• Oversee and manage Asana queues for client deliverables across writing, design, data & analytics, research, and DevOps support
• Ensure deliverables are of high quality, aligned with client expectations, and delivered on time
• Prioritize, assign, and monitor deliverables across queues, to provide clear updates to stakeholders to ensure timely, high-quality completion
• Act as a liaison between requestors on the Client Services team and subject-matter experts working on deliverables (usually one of Aperio’s Expert Network members or a team member), facilitating communication and resolving questions to ensure timely, quality deliverables
• Deliver exceptional customer service to Expert Network members, ensuring they are well-supported in their partnerships with the Client Services team

Data & analytics and research services

• Partner with Senior VP and subject-matter experts to develop, document, and continuously improve data & analytics and prospect research services, including automation and process enhancements
• Personally fulfill standard data screening and segmentation requests, collaborating with the Senior VP, the requesting Client Services team, and vendors
• Support Client Services team in understanding and applying insights from analyses and provide clear next steps for portfolio creation and fundraising growth strategy development
• Serve as a subject-matter expert on prospect research, maintaining working knowledge of industry standards, best practices, ethics, tools, methodologies, etc.; develop resources for Aperio’s ‘resource library’
• Coordinate fulfillment of customized prospect research, including briefings, qualification snapshots, new donor lists, and tailored research projects
• Contribute to fulfillment of customized prospect research as needed

Business development and other internal responsibilities (15%)

• Maintain a strong understanding of Aperio’s vision, services, fundraising model, and client needs to provide tailored operational support
• Contribute to Aperio’s efforts to fight racism and discrimination, especially in nonprofits, fundraising, and philanthropy
• Approach all interactions with clients, team members, and our community with curiosity, seizing each opportunity to learn about nonprofits, philanthropy, fundraising, and consulting
• Enter business development information into Aperio’s CRM, including contact information, meeting notes, and next steps related to business development relationships, as directed
• Prepare communications, emails, letters, and memoranda, as needed
• Support Client Services team with Business Development scheduling, as needed
• Present/facilitate and participate in conferences, workshops, and webinars hosted by Aperio and other industry groups
• Create articles and videos that educate, equip, and inspire nonprofit leaders and fundraisers
• Promote and engage with Aperio content across social media channels
• Perform other related duties as assigned

Qualifications

• 3+ years of work experience in project management; experience in fundraising, events and/or consulting preferred
• Demonstrated analytical capabilities, with advanced Microsoft Excel experience preferred
• Operationally minded, exceptional detail orientation, and consistent follow-through
• Strong relationship management, interpersonal, collaboration, and communication (written and oral) skills
• Ability to work well with all levels of staff, clients, management, vendors, etc
• Ability to ‘manage up’ and ask the right questions of leadership
• Adept at designing ‘fool-proof’ systems and processes
• Proactive in identifying opportunities to streamline operations and improve processes through effective communication and teamwork
• Demonstrated ability to manage complex projects to successful outcomes
• Self-starter with ability to complete tasks with minimal direction and supervision
• Eagerness to learn new knowledge and skills
• Experience with CRMs preferred
• Outstanding organizational skills and ability
• Proficient in Microsoft Office PowerPoint, Word, and Outlook
• Ability to travel for assignments, as needed

Location & Compensation

This role is currently a fully remote role. East Coast or Central time zones preferred. In the future, Aperio may have an office in major cities that our team members are welcome to use. Periodic travel and in-person meeting requirements.

Benefits include:

• Paid time off (PTO) starting at 4 weeks per year, which includes 10 days of sick time and 10 days of vacation time
• 10-18 holidays per year, including closure over the year-end holidays
• Summer Fridays observed between the Friday before Memorial Day and the Friday before Labor Day
• Medical, dental, and vision insurance
• 401K with a nonelective company contribution of 3% of your compensation, regardless of whether you make employee contributions

Evergreen Recruiting

At Aperio Philanthropy, we practice evergreen recruiting, which means we accept and review applications on a rolling basis all throughout the year, even if we don’t have a specific role open at the moment. This approach allows us to build relationships with talented candidates in advance, so we can move quickly when the right opportunity becomes available. Our hiring team reviews applications on a regular basis. If your skills and experience align with a current or anticipated need, someone from our team will reach out to schedule an initial conversation. While we may not have an immediate opening, we encourage you to apply if you're interested in working with us. Your application helps us keep you in mind for future roles.

Aberio is pleased to offer competitive compensation and benefits, as well as accelerated career development opportunities. Base compensation for this role is $55,000 - $65,000. Bonus and promotion opportunities available.