Associate Specialist Subcontracts Administrator

Trinzic; Chantilly (VA); Hybrid; USD 65,000 - 93,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision coverage

Paid time off

Flexible work schedule

Job summary

KBR NSS Procurement & Supply Chain seeks an Associate Specialist Subcontracts Administrator to provide procurement and administration for subcontracting efforts. You will qualify suppliers, issue RFPs, prepare OCI packages, negotiate terms, and ensure CPSR-compliant documentation, with hybrid work and minimal travel.

Ideal candidates have 2+ years in purchasing/subcontracts, familiarity with FAR/DFARS, ITAR, and strong communication skills across internal teams and suppliers.

Qualifications

• Security clearance eligibility with ability to obtain TS/SCI if needed.
• Understanding of policies and government regulations in daily activities.
• Strong communication and coordination with internal stakeholders and suppliers.

Responsibilities

• Review Government solicitations and assess requirements.
• Prepare and issue RFPs to subcontractor teams.
• Prepare OCI packages for subcontractors and review pricing.
• Negotiate subcontractor terms, pricing, and NDAs/Teamings.
• Prepare government proposal submission instructions and ensure CPSR compliance.
• Issue procurement actions (POs, subcontracts, modifications).
• Monitor purchase orders/subcontracts in the purchasing system.
• Identify and mitigate contract risks and perform price analysis.

Skills

Security clearance eligibility

Policy interpretation

Interpersonal communication

Microsoft Office proficiency

Education

B.S./B.A. in Business/Contract/Supply Chain or Business Law

Tools

Deltek Costpoint

Deltek Timekeeping

Microsoft Excel

Job description

Associate Specialist Subcontracts Administrator

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 85 countries and operations in over 28 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results.

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions.

Backed by decades of mission success, deep expertise, and trusted partnerships, Trinzic will launch as a global organization with more than 18,000 employees supporting customers around the world. Join us at a defining moment and help shape the future of a company built to tackle complex challenges and make a meaningful impact.

Candidates who join KBR's Mission Technology Solutions business before the spin-off will transition to Trinzic when the separation is complete and will not need to reapply for employment.

Belong. Connect. Grow. with KBR!

KBR provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR’s National Security Solution (NSS) Procurement & Supply Chain function seeks a Associate Specialist Subcontracts Admin to provide a full range of procurement and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, maintains subcontract files in accordance with established procedures. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general supervision and occasional direct supervision, perform assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills. Skills required for this job are typically acquired through the completion of an undergraduate degree.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Key Responsibilities

• Review of Government solicitations
• Prepare and Issue RFPs to Subcontractor teammates
• Issue data calls our Subcontractor teammates for any information that may be required to support proposal efforts.
• Prepare OCI packages for our Subcontractor teammates
• Review and negotiate Subcontractor pricing
• Prepare Govt. proposal submission instructions for Subcontractor teammates
• Negotiating Non-Disclosure Agreements and Teaming Agreements
• Perform comprehensive price analysis
• Negotiation of Subcontract Agreements, to include the negotiation of Terms & Conditions
• Preparation of all required documentation to include in Subcontract file to ensure CPSR compliance.
• Issuance of a variety of procurement actions (Purchase Orders, Subcontracts, Modifications, etc.)
• Monitoring of Purchase Orders/Subcontracts within purchasing system
• Identify and mitigate contract risks
• Close-out Subcontracts and Purchase Orders in accordance with procedures

Work Environment

• Location: Hybrid
• Travel Requirements: Minimal 0-20%
• Working Hours: Standard

Required Qualifications

• Security clearance requirement: Security clearance eligibility. If needed, ability to obtain TS/SCI clearance. Polygraph may be required.
• 2 + years of relevant experience in purchasing /subcontracts and B.S. / B.A. Majors: Business Administration, Business Management, Contract Administration, Supply Chain Management or Business Law (relevant experience is acceptable in lieu of education)
• Sound reasoning skills and the ability to interpret policies and government regulations in day-to-day activities
• Effective communication and coordination with internal stakeholders as well as Suppliers
• Experience working with FAR, DFARS, Agency regulations, ITAR, etc.
• Team Player with excellent interpersonal skills
• Proficient in Microsoft Suite (Excel, Word, PowerPoint, or Project)

Preferred Qualifications

• Organized and systematic approach to task management that enables timely closure of actions
• Ability to work independently
• Experience with Deltek Costpoint
• Experience with Deltek Timekeeping
• Moderate to expert excel skills

Basic Compensation

$65,000.00 - 93,000.00.

Additional Compensation

KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

KBR Benefits

401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.