Associate Services Phone Representative

Pre-Paid Legal Services, Inc.; Ada (MN); On-site; USD 21,000 - 30,000; Full time

Job summary

Pre-Paid Legal Services, Inc. in Ada, MN is seeking an Associate Services Phone Representative to deliver exceptional customer support by phone and email, acting as the first contact for associates.

You will listen, understand needs, and provide accurate information while collaborating with sales and technical teams to ensure smooth experiences. The role requires 1–3 years in a call center, a high school diploma, and proficiency with Microsoft Office.

Qualifications

• 1–3 years’ experience in a call center preferred.
• High School Diploma or Equivalent required.
• Proficiency with Microsoft Office Applications.
• Great organization and communication skills.
• High degree of accuracy, attention to detail and confidentiality.
• Demonstrates a sense of urgency and ability to meet deadlines.

Responsibilities

• Provide exceptional customer service and support through phone, email, chat, or social media.
• Promptly and effectively address associate’s inquiries and concerns.
• Actively listen to customers, empathize with their needs, and provide appropriate solutions or guidance.
• Develop a deep understanding of the company’s products or services to accurately assist customers with their queries.
• Communicate with customers in a clear, professional, and friendly manner.
• Maintain accurate and detailed records of customer interactions, inquiries, and resolutions.
• Investigate and resolve customer issues by gathering relevant information, analyzing problems, and employing troubleshooting techniques.
• Escalate complex cases to senior representatives or supervisors when necessary.
• Actively participate in process improvement initiatives to enhance customer satisfaction and streamline support processes.
• Meet or exceed performance targets, such as response time, resolution time, customer satisfaction ratings, and other KPIs.
• Multitask effectively to handle multiple customer interactions while maintaining attention to detail and delivering accurate information.
• Utilize computer systems, software applications, and customer relationship management. Document customer interactions, inquiries, complaints, and resolutions accurately.
• Provide feedback and suggestions to management for improvement in customer support processes.

Skills

Customer service

Communication

Multitasking

Attention to detail

Confidentiality

Microsoft Office

Time management

Education

High School Diploma or Equivalent

Tools

CRM software

Microsoft Office

Job description

Job Summary:

As an Associate Services Phone Representative, your primary responsibility is to provide exceptional customer service and support. You will serve as the first point of contact for associates, addressing their inquiries, and concerns through phone calls and emails.

Responsibilities:

Scope of the Role

Your main objective will be to ensure customer satisfaction by delivering prompt, accurate, and friendly assistance. This will involve actively listening to customers, empathizing with their needs, and providing appropriate solutions or guidance. You’ll need to develop a strong understanding of the company’s products and services to effectively address customer queries and offer relevant information.

Under moderate supervision, you’ll work closely with teams such as sales, technical support, or support to ensure seamless customer experiences and efficient issue resolution. Additionally, you’ll actively participate in process improvement initiatives, identifying areas where customer support processes can be enhanced to improve overall customer satisfaction.

This position requires the ability to adapt to a changing environment, have effective time management skills and ensure work is accurate, clear, and concise with strong attention to detail.

Performance Outcomes

Customer Support and Communication

• Provide exceptional customer service and support through various communication channels, such as phone, email, chat, or social media.

• Promptly and effectively address associate’s inquiries and concerns.

• Actively listen to customers, empathize with their needs, and provide appropriate solutions or guidance.

• Develop a deep understanding of the company’s products or services to accurately assist customers with their queries.

• Communicate with customers in a clear, professional, and friendly manner.

• Maintain accurate and detailed records of customer interactions, inquiries, and resolutions.

Issue Resolution and Collaboration

• Investigate and resolve customer issues by gathering relevant information, analyzing problems, and employing troubleshooting techniques.

• Escalate complex cases to senior representatives or supervisors when necessary.

• Actively participate in process improvement initiatives to enhance customer satisfaction and streamline support processes.

Performance and Documentation

• Meet or exceed performance targets, such as response time, resolution time, customer satisfaction ratings, and other key performance indicators (KPIs).

• Multitask effectively to handle multiple customer interactions while maintaining attention to detail and delivering accurate information.

• Utilize computer systems, software applications, and customer relationship management Document customer interactions, inquiries, complaints, and resolutions accurately

• Provide feedback and suggestions to management for improvement in customer support processes.

Education, Knowledge, and Experience

• 1-3 years’ experience in a call center environment preferred.

• High School Diploma or Equivalent required.

• Proficiency with Microsoft Office Applications

• Great organization and communication skills.

• High degree of accuracy, attention to detail and confidentiality.

• Demonstrates a sense of urgency and ability to meet deadlines.

FLSA Status

Non Exempt

Physical Requirements/ Work Environment

• Prolonged periods sitting or standing at a desk and working on a computer.

• The ability to learn, process and apply knowledge, analyze, reason, and evaluate is required.

• Regular and predictable attendance and punctuality is required.

Additional Information:

Location:

Ada

Department:

9331 Network Associate Sales Operations

Time Type:

Full time

Commitment to Equal Opportunity

PPLSI conforms to all the laws, statutes, and regulations concerning equal employment opportunities. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, and basis of disability or any other federal, state or local protected class. We prohibit retaliation against individuals who bring forth any concerns, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any concerns or otherwise oppose discrimination.

If you require a reasonable accommodation to complete the application process, please contact Human Resources at: [e-mail].