Associate Research Coordinator

NYU Langone Hospitals; New York, Northern (NY, KY); Hybrid; USD 66,000 - 67,000; Full time

Job summary

NYU Grossman School of Medicine, part of NYU Langone Health, is seeking an Associate Research Coordinator to support clinical studies at the Medical Center. The role involves coordinating research activities, assisting with recruitment, enrollment, grant submissions, data collection, and ensuring adherence to GCP, HIPAA, and regulatory requirements, while serving as a liaison with IRB and sponsors.

Strong organizational and communication skills are essential to manage multiple studies in a

Qualifications

• Bachelor's degree in life sciences or allied health or equivalent.
• 0–1 years experience or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access).
• Strong communication, interpersonal and problem-solving skills.

Responsibilities

• Coordinate clinical and nonclinical research activities to ensure ethical and regulatory compliance.
• Oversee recruitment, screening, informed consent, enrollment, and participant follow-up.
• Assist with grant submissions, data collection, and study data integrity.

Skills

Communication skills

Time management

Attention to detail

Interpersonal skills

Problem solving

Education

Bachelor's degree in life sciences or allied health

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Associate Research Coordinator.

Responsible for providing moderate range of coordination for Research studies conducted at the Medical Center. Assists with recruitment, enrollment, grant submissions, research data collection and study coordination. Performs intra-operative monitoring and serves as liaison with the IRB and the internal and external funding agencies. Ensures accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and sponsor. Interfaces directly with patients/subjects and Principal Investigators in support of the clinical trials if applicable. Works under general supervision.

Job Responsibilities

This position leads the planning, implementation, and day-to-day management of clinical and nonclinical research activities, ensuring studies are conducted efficiently, ethically, and in full compliance with applicable regulatory and institutional requirements.

Key responsibilities include overseeing the identification, recruitment, screening, informed consent, enrollment, and ongoing follow-up of eligible research participants. The role directs study visits and protocol-required procedures, contributes to grant and funding submissions, and is accountable for the collection, review, maintenance, and integrity of research data to ensure accuracy, completeness, and timeliness. When applicable, the position performs intraoperative monitoring and manages the coordination of clinical trials, investigational procedures, and other study-specific activities.

The position serves as a central point of coordination for Principal Investigators, research participants, clinical teams, sponsors, funding agencies, and other internal and external stakeholders. It acts as a primary liaison with the Institutional Review Board (IRB), internal departments, external funding agencies, and study sponsors to facilitate communication, drive timely submissions and approvals, manage protocol updates, and resolve study-related operational issues.

Additional responsibilities include maintaining complete, audit-ready regulatory and study documentation; monitoring recruitment and enrollment performance; tracking study progress, deadlines, and deliverables; and preparing required reports. The role independently coordinates research activities, prepares materials for study visits, responds to participant and team inquiries, and works directly with clinical departments to ensure protocol requirements are operationalized effectively.

The individual is responsible for ensuring that all assigned research activities are executed in accordance with approved protocols, Good Clinical Practice (GCP), HIPAA, institutional policies, federal and state regulations, sponsor requirements, and ethical obligations to research participants. The role requires strong organizational and communication skills, attention to detail, sound professional judgment, and the ability to independently prioritize and manage multiple responsibilities in a fast-paced research environment.

This position operates with a high degree of independence and is expected to exercise discretion, initiative, and decision-making authority in managing assigned research operations. The individual identifies and addresses routine and moderately complex study needs, collaborates across multidisciplinary teams, and escalates only high-risk, highly complex, or exceptional issues to the Principal Investigator or research leadership as appropriate.

Minimum Qualifications

To qualify you must have a Bachelor's degree in life sciences, allied health or equivalent in a related discipline and 0-1 years experience or an equivalent combination of education and experience. Effective oral, written, communication, interpersonal skills. Must be able to work under the direction of supervision. Ability to operate research related equipment. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Ability to identify, analyze and solve problems. Time management skills and ability to work well under pressure.

Preferred Qualifications

Knowledge of basic medical terminology is preferred. Prior experience working with Research Protocols. Experience working in an academic medical center environment.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here.