Associate Registrar

University of North Texas at Dallas; Dallas (TX); On-site; USD 67,000 - 82,000; Full time

Job summary

The University of North Texas at Dallas is seeking an Associate Registrar to lead residency determination, curriculum and catalog management, and end-of-term processing. This role ensures the integrity, security, and compliance of student academic records while supporting student lifecycle operations in the Registrar’s Office.

As a member of the Registrar’s leadership team, you will oversee CourseDog usage, National Student Clearinghouse reporting, and related systems, with responsibilities

Qualifications

• Bachelor’s degree in a related field and five years of professional related experience in academic administration or a related field, or an equivalent combination of education, training, and experience.
• Experience with student information systems, preferably PeopleSoft Campus Solutions, Banner, or a comparable ERP system.
• Experience supporting academic records, curriculum management, residency determination, catalog administration, or registration processes.

Responsibilities

• Provide supervision and guidance with continuous improvement of operations in core areas of responsibility, ensuring accuracy and compliance with all regulations.
• Serve as an escalation point for complex issues, including complaints, exceptions, and appeals processing.
• Process National Student Clearinghouse reporting, academic standing, academic calendar updates and publication, PeopleSoft security access for end users, CourseDog modules, end-of-term procedures, and athletic certifications.
• Document core processes, monitor compliance and risk, and provide documentation and training to the campus community.
• Work with Information Technology, Strategic Analysis and Reporting, and others on data and systems matters related to registration, scheduling, grading, transcripts, and data integrity.
• Serve as a secondary School Certifying Official and co-lead compliance audits from Veteran Affairs.
• Interpret and apply state residency regulations and adjudicate complex residency cases and appeals; direct experience with Texas residency law and the Texas Administrative Code is required.
• Assume the authority of the Registrar in the Registrar’s absence, and participate in commencement and other key university events.

Skills

Residency determination

Curriculum management

Academic records administration

End-of-term processing

Education

Bachelor’s degree

Master’s degree

Tools

PeopleSoft Campus Solutions

Banner

CourseDog

Job description

Associate Registrar

Division of Academic Affairs and Student Success, Registrar, University of North Texas at Dallas | Dallas, TX | Staff | Job ID 515248

Salary: $74,352 | FTE: 1.0 | TRS retirement eligible

Position Overview

The Associate Registrar is a key member of the Registrar’s leadership team, providing operational oversight and subject-matter expertise in residency determination, curriculum and catalog management, academic records administration, and end-of-term processing. This position supports the University Registrar in ensuring the accuracy, integrity, security, and compliance of student academic records while overseeing critical functions that directly impact the student lifecycle.

The Associate Registrar manages all residency determination processes as the University’s Residency Determination Official, leads curriculum administration, catalog development and publication, academic calendar maintenance, and implementation of curricular changes in the student information system, and serves as the institutional administrator for CourseDog. The role also directs end-of-term processing, including grade processing, academic standing reviews, term roll procedures, and records maintenance, along with National Student Clearinghouse reporting, athletic eligibility certification, PeopleSoft security access to student records, and student veteran benefits certification.

Job Duties

• Provide supervision and guidance with continuous improvement of operations in core areas of responsibility, ensuring accuracy and compliance with all regulations.
• Serve as an escalation point for complex issues, including complaints, exceptions, and appeals processing.
• Process National Student Clearinghouse reporting, academic standing, academic calendar updates and publication, PeopleSoft security access for end users, CourseDog modules, end-of-term procedures, and athletic certifications.
• Document core processes, monitor compliance and risk, and provide documentation and training to the campus community.
• Work with Information Technology, Strategic Analysis and Reporting, and others on data and systems matters related to registration, scheduling, grading, transcripts, and data integrity.
• Serve as a secondary School Certifying Official and co-lead compliance audits from Veteran Affairs.
• Interpret and apply state residency regulations and adjudicate complex residency cases and appeals; direct experience with Texas residency law and the Texas Administrative Code is required.
• Assume the authority of the Registrar in the Registrar’s absence, and participate in commencement and other key university events.

Minimum Qualifications

• Bachelor’s degree in a related field and five years of professional related experience in academic administration or a related field, or an equivalent combination of education, training, and experience.
• Experience with student information systems, preferably PeopleSoft Campus Solutions, Banner, or a comparable ERP system.
• Experience supporting academic records, curriculum management, residency determination, catalog administration, or registration processes.

Preferred Qualifications

• Master’s degree in Higher Education Administration, Educational Leadership, Business Administration, or a related field.
• Six years of progressively responsible experience in higher education administration, with substantial Registrar’s Office experience and demonstrated supervisory experience.
• Experience implementing and administering CourseDog and using EAB Navigate or similar student success platforms.
• Experience as a School Certifying Official or administering VA education benefits.

Notes

Security sensitive position. Applicants must submit a minimum of two professional references.