Associate, Quality Records

Scorpion Therapeutics; Pearl River (NY); Hybrid; USD 65,000 - 108,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off & medical benefits

Job summary

Scorpion Therapeutics is seeking a documents and workflow management specialist to ensure compliant execution of electronic workflows, records governance, and document management for R&D vaccines programs.

You will administer ELNs and document systems, coordinate reports, manage user access, governance and compliance, and support audit readiness.

Hybrid work location with competitive base salary and bonus target; opportunities to improve processes using AI-enabled digital tools.

Qualifications

• Bachelor’s degree in scientific/technical/business or relevant.
• Advanced MS Office (Word/Excel/PowerPoint) and Adobe Acrobat Pro.
• Digital fluency; strong aptitude for AI-enabled/digital process improvement.
• Strong communication skills and ability to manage multiple priorities.
• Self-motivated, collaborative with high attention to detail and data integrity.

Responsibilities

• Manage electronic workflows for creation/review/archiving of controlled documents.
• Perform document control: metadata, version control, status tracking, lifecycle management.
• Ensure compliance with GLP/GCLP and regulatory/department records management requirements.
• Support audit readiness and data integrity initiatives.
• Administer ELN operations: user access, onboarding, troubleshooting, compliance monitoring.
• Provide training/guidance/support on document management and compliance.

Skills

MS Office

Adobe Acrobat Pro

Digital proficiency

Communication skills

Time management

Collaboration

Data integrity

Education

Bachelor's degree

Tools

GDMS

Gnosis

Veeva Vault

ValGenesis

ELN systems

Job description

What You Will Achieve

• Ensure compliant execution of electronic workflows, records governance, and document management for R&D Vaccines programs.
• Administer electronic document management (GDMS, Gnosis, Veeva, ValGenesis): coordinate reports/archives/procedural documentation; manage user access, governance, and compliance.
• Manage ELNs (Revvity Signals, GLP Signals) including compliance monitoring.
• Drive continuous improvement by streamlining workflows and automating manual processes using AI/digital solutions.

How You Will Achieve It

Document & Workflow Management

• Manage electronic workflows for creation/review/approval/archiving of controlled documents.
• Perform document control: metadata, version control, status tracking, lifecycle management.

Compliance & Records Governance

• Ensure compliance with GLP/GCLP and regulatory/department records management requirements.
• Support audit readiness and data integrity initiatives.
• Maintain records per regulatory/business retention requirements.

Systems Administration & ELN Support

• Administer ELN operations: user access, onboarding, troubleshooting, compliance monitoring, templates, enhancements.
• Partner to resolve system issues and improve systems.

Training & Stakeholder Enablement

• Provide training/guidance/support on document management, documentation practices, and compliance.
• Facilitate knowledge transfer and adoption.

Qualifications

Must-Have

• Bachelor’s degree (scientific/technical/business or relevant).
• Advanced Microsoft Office (Word/Excel/PowerPoint) and Adobe Acrobat Professional.
• Digital fluency; strong aptitude for AI-enabled/digital process improvement.
• Strong communication skills.
• Excellent organization/time management; manage multiple priorities.
• Self-motivated, collaborative.
• High attention to detail and data integrity.

Nice-to-Have

• Experience in highly regulated environments (pharma/biotech/medical device/life sciences).
• Experience with GDMS/Veeva Vault/ValGenesis/Gnosis or similar.
• Knowledge of GxP electronic workflows, document control, records management, archiving (GLP/GCP/GCLP).
• Experience with AI-assisted tools/automation/digital productivity platforms.

Work Location

Hybrid

Compensation & Benefits (if applicable)

• Base salary: $64,600–$107,600; bonus target 7.5%.
• 401(k) with company match and retirement contribution; paid vacation/holidays/personal days; paid caregiver/parental & medical leave; medical/prescription/dental/vision.