Associate Proposal Manager - USA (California Based)

BMC Software, Inc.; Northern (KY); Hybrid; USD 55,000 - 92,000; Full time

Job summary

BMC Software, Inc. seeks an Associate Proposal Manager to coordinate customer-facing requests across Sales, Operations, Legal, and Compliance. You will ensure accurate, timely responses to RFPs and RFIs, while maintaining centralized content for reuse and audit readiness.

The role supports AI-driven content automation and continuous improvement of proposal processes. Remote in the United States with hybrid work options, enabling collaboration with diverse stakeholders.

Qualifications

• Experience supporting proposals, compliance, or data analysis.
• Strong written and verbal communication, attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Analytical mindset with ability to translate data into recommendations.
• Comfort with dashboards, spreadsheets, and BI tools.

Responsibilities

• Manage delivery of customer-facing requests (RFPs, RFIs, due diligence questionnaires, supplier assessments).
• Partner with Sales and cross-functional stakeholders to gather and organize content.
• Coordinate responses on governance, compliance, security, sustainability, and operations topics.
• Maintain centralized repositories of approved responses and supporting docs.
• Ensure information is accurate, current, organized, and audit-ready.
• Support AI, automation, and content-management initiatives to improve scalability.
• Research trends in proposal management, AI, and LLMs to drive improvements.
• Analyze questionnaire data, trends, and feedback to identify risks and opportunities.
• Develop reports and dashboards measuring content performance and turnaround times.
• Generate actionable insights to enhance customer experience and outcomes.
• Identify opportunities to increase content reuse and data-driven process optimization.

Skills

Organizational skills

Analytical thinking

Written communication

Verbal communication

Multitasking

Data analysis

Spreadsheet proficiency

AI awareness

Tools

Dashboards

BI tools

Job description

This role can be based remotely in United States

Looking for more details about our benefits? You can also learn all about them by clicking HERE

Description and Requirements

#LI-CR1

Hybrid: #LI-Hybrid

BMC empowers nearly 80% of the Forbes Global 100 to accelerate business value, faster than humanly possible. Our industry-leading portfolio unlocks human and machine potential to drive business growth, innovation, and sustainable success. BMC does this in a simple and optimized way by connecting people, systems, and data that power the world’s largest organizations so they can seize a competitive advantage.

BMC is seeking a highly organized, analytical, and proactive Associate Proposal Manager to support customer-facing requests that are critical to building trust and enabling business growth. In this role, you will help ensure BMC delivers accurate, timely, and high-quality responses to RFPs, RFIs, due diligence questionnaires, supplier assessments, and other customer information requests spanning governance, compliance, business operations, sustainability, and corporate practices.

This role sits at the intersection of Sales, Operations, Legal, Security, Compliance, Product, and Corporate Functions. You will play a key role in enabling customer confidence by coordinating complex information requests, maintaining high-quality response content, and driving continuous improvements in how BMC manages and delivers customer-facing information.

As the function evolves, you will also contribute to innovation initiatives focused on AI, content automation, and proposal management for best practices, helping improve both response quality and operational efficiency.

Here is how, through this exciting role, YOU will contribute to BMC Software's and your own success:

• Manage the delivery of customer-facing requests, including RFPs, RFIs, due diligence questionnaires, supplier assessments, and other business information requests.
• Partner with Sales and cross-functional stakeholders to gather, validate, and organize accurate, consistent, and customer-ready content.
• Coordinate responses related to corporate governance, compliance, security, sustainability, privacy, business operations, and other enterprise topics as required.
• Maintain and continuously improve centralized repositories of approved responses, supporting documentation, and customer-facing content.
• Ensure customer-facing information remains accurate, current, organized, and audit-ready.
• Support initiatives that leverage AI, automation, and content management technologies to improve scalability and effectiveness across the proposal management process.
• Research emerging industry trends, proposal management best practices, and developments in AI and large language models (LLMs) to help evolve the function and drive continuous improvement.
• Analyze customer questionnaire data, response trends, win/loss feedback, content utilization, and recurring request patterns to identify risks, opportunities, and areas for improvement.
• Develop reporting, dashboards, and metrics that measure response effectiveness, content performance, turnaround times, and operational efficiency.
• Use quantitative and qualitative data to generate actionable insights and recommendations that improve customer experience, content quality, and proposal outcomes.
• Identify opportunities to increase content reuse, reduce manual effort, and improve scalability through data-driven process optimization.

To ensure you’re set up for success, you will bring the following skillset & experience:

• You have gained experience through internships, graduate programs, or professional roles supporting proposals, compliance, customer questionnaires, business operations, sustainability initiatives, program coordination, or data analysis.
• You possess strong written and verbal communication skills, exceptional attention to detail, and a commitment to delivering high-quality work.
• You can manage multiple priorities, collaborate effectively with diverse stakeholders, and deliver results in a fast-paced environment.
• You have strong analytical and problem-solving skills and can interpret data, identify trends, and translate findings into actionable business recommendations.
• You are comfortable working with spreadsheets, dashboards, reporting tools, business intelligence platforms, or similar technologies to support decision-making.
• You are curious about emerging technologies and motivated to leverage AI, automation, and process improvement to drive better business outcomes.

CA-DNP

Our commitment to you!

BMC’s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won’t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!

If after reading the above, You’re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experience to ensure we face the world together with the best ideas!

BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.

The annual base salary range represents the low and high end of the BMC salary range for this position. Actual salaries depend on a wide range of factors that are considered in making compensation decisions, including but not limited to skill sets; experience and training, licensure, and certifications; and other business and organizational needs.

The range listed is just one component of BMC's employee compensation package. Other rewards may include a variable plan and country specific benefits.

At BMC, it is not typical for an individual to be hired at /near the top of the range. A reasonable estimate of the current range is $55,200 - $92,000