Associate Proposal Manager (RF & Digital Systems)

Trident Systems; Fairfax (VA); Remote; USD 89,000 - 172,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Bonus eligibility

Tuition reimbursement

Job summary

Trident Systems is seeking an Associate Proposal Manager (RF & Digital Systems) to own the proposal lifecycle in a remote role. You will coordinate engineering, finance, and contracts to craft compelling responses and maintain rigorous schedules while aligning with DoD and IC needs.

This remote position offers a path to hybrid work from the Fairfax, VA area and requires 6+ years in proposal management, with strong writing and organizational skills.

Qualifications

• Bachelor's degree or equivalent with 6+ years in proposal management or related roles.
• Familiarity with federal procurement processes and complex hardware products.
• Ability to translate technical content into customer-focused language.
• Proficiency in MS Word, SharePoint, Jira, and CRM systems.

Responsibilities

• Lead end-to-end proposal management from RFP analysis to final delivery.
• Coordinate inputs from BD, PM, Engineering, Pricing/Finance, and Contracts to present a unified proposal.
• Ensure 100% compliance with customer requirements and high editorial quality.
• Develop realistic proposal schedules and track milestones to close gaps.
• Improve win rates by applying best practices and refining templates and workflows.
• Ingest and parse RFPs, manage data in CRM/JIRA/SharePoint, and facilitate BOEs.

Skills

Proposal management

RFP/RFQ analysis

Cross-functional coordination

MS Word

SharePoint

Jira

CRM systems

Federal procurement

Negotiation

Editorial quality

Education

Bachelor's degree or equivalent

Tools

CRM systems

SharePoint

Job description

Position Title: Associate Proposal Manager (RF & Digital Systems)
Requisition ID:
Position Location: Remote
Position Reports To: Director Proposals
Supervises Others: No

At Trident Systems Space Electronic Systems (SES) division, we believe in the power of using strong engineering principles to drive innovation and solve complex problems. We foster a culture of rigorous engineering and continuous improvement, leveraging the full knowledge of our organization through collaborative product development processes that include design and peer reviews. We combine our expertise in space electronics with right-sized development processes to create innovative, high-performance space-based electronic systems that meet our customers' evolving needs.

We are a mission partner supporting DoD, Intelligence Community, and Civil space customers. We develop complex, radiation effects mitigated, designs that balance competing requirements in modern space programs, delivering cutting-edge solutions that enable our customers to achieve more in space.

Position Summary

The Associate Proposal Manager acts as the central hub of the business development lifecycle. You won't just track deadlines; you will own the proposal machine, transforming complex technical concepts into structured, winning narratives. You will bridge the gap between engineering, finance, program management, and executive leadership to ensure every response we submit is positioned to win.

This is a high growth environment; the right person for this role will be calm under pressure, receptive to feedback, and comfortable driving to firm deadlines.

This is a remote position, but we would prefer a candidate who can work a hybrid schedule from our Fairfax, Virginia office.

Duties and Responsibilities

• Supports the pursuit of new business opportunities from RFP receipt through final delivery, while improving team responsiveness and the quality of our submissions.
• Proposal Lifecycle Management: Lead the end-to-end proposal process, from initial RFP analysis and kickoff through final production and delivery.
• Cross-Functional Orchestration: Coordinate inputs from Business Development, Program Management, Engineering, Pricing/Finance, and Contracts to ensure a unified voice and a cohesive value proposition. Ensure contributors understand requirements, deadlines, and review feedback.
• Compliance & Quality Control: Rigorously review requirements to ensure 100% compliance with customer instructions while maintaining high standards of editorial quality.
• Schedule & Resource Governance: Build realistic yet aggressive proposal schedules and internal milestones. Track progress against plan; proactively identify gaps and drive closure of action items.
• Win-Rate Optimization: Apply best practices in proposal writing and design to increase our competitive edge in the global space electronics market. Capture lessons learned after each major bid and help refine templates, checklists, and workflows. Recommend continuous improvements to how we plan, write, review, and submit proposals.
• Requirement Parsing: Ingest, index, and parse incoming RFPs/RFQs into internal proposal systems.
• System Management: Maintain opportunity and proposal data in CRM, JIRA, and SharePoint environments.
• Technical Facilitation: Facilitate the development of Basis of Estimates (BOEs) and requirements matrixes as needed.

Required Qualifications

• Bachelors Degree or equivalent experience / combined education and 6+ years in proposal management, proposal coordination, technical sales, or business development supporting complex hardware products.
• Technical Skills: Familiarity with federal procurement processes
• Ability to interpret technical content at a conceptual level and translate it into clear, customer focused language.
• Proficiency in MS Word, SharePoint, Jira, and CRM systems
• Knowledge of commercial and government contracting requirements
• Strong planning and organizational skills; able to manage multiple concurrent deadlines.
• Core Competencies: Ability to articulate technical visions with strategic rationale
• Strong persuasive communication and negotiation skills
• Proven track record in developing successful quotes and proposals for complex products

Preferred Qualifications

• Experience with prime contractor customers in aerospace, defense is preferred; direct space industry experience is especially valued.

Pay Information

Full-Time Salary Range: $89,000 - $172,000

Please Note: Actual compensation offered will be determined based on several factors including, but not limited to, relevant experience, skills, education, certifications, internal equity, business considerations, and geographic location where applicable.

Benefits

Hired applicants may be eligible for benefits including but not limited to:

• Health benefits
  • Medical
  • Dental
  • Vision
  • Basic life with AD&D
  • Short term disability
  • Long term disability
  • Ancillary (Voluntary life with AD&D, accident, critical illness, hospital, and pet)
  • Spending accounts (HSA, FSA, and DCFSA)
• Paid time off
• Holidays
• 401(k) (including company match)
• Tuition reimbursement
• Leaves (Parental, maternity, and military)
• Annual discretionary bonus (for eligible roles)

Trident Systems reserves the right to change or assign other duties to this position.

Trident Solutions is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To request reasonable accommodation to participate in the job application or interview process, please contact [e-mail].

Pay Transparency: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)