Associate Project Manager, Substation Projects

LUMA Energy; San Juan (PR); On-site; USD 60,000 - 90,000; Full time

Job summary

LUMA Energy in San Juan, Puerto Rico seeks a Project Coordinator to assist in managing scope, schedule, budget, and safety performance for capital programs. You will monitor progress, coordinate resources, and support risk resolution while liaising across teams and stakeholders to ensure timely, compliant delivery.

The role involves tracking budgets, preparing reports, coordinating with contractors and external partners, and supporting procurement and documentation.

Qualifications

• 2–4 years of project management or related experience, including developing project schedules, facilitating cross‑functional communication, documenting meetings, tracking deliverables, and preparing project reports.
• Experience working on large‑scale infrastructure projects, including supporting complex multi‑stakeholder environments and coordinating interfaces between internal and external parties.
• Additional education may substitute with competencies and knowledge; associate degree may substitute with 5+ years of experience in similar functions.

Responsibilities

• Supports end‑to‑end project execution, including planning, scheduling, coordination, and monitoring to ensure on‑time and accurate delivery.
• Maintains tracking of project progress, budgets, forecasts, and documentation with guidance from the Project Manager.
• Identifies project risks, supports mitigation planning, and assists in resolving issues and conflicts.
• Supports inspection, assurance, and quality‑control processes by organizing documentation and ensuring compliance with safety and quality standards.
• Coordinates day‑to‑day communication with contractors, suppliers, cross‑functional teams, and external partners to maintain alignment and streamline workflows.
• Maintains comprehensive project documentation, including contracts, change orders, permits, milestones, KPIs, reports, and compliance records.
• Assists with procurement by preparing purchase requests, tracking material and equipment needs, and ensuring timely availability of resources.
• Participates in project and kickoff meetings, documents action items, gathers data, and prepares reports and presentations for stakeholder alignment.
• Facilitates clear and continuous communication across project stakeholders to support effective problem resolution.
• Follows established company policies, procedures, and standards to ensure full compliance with laws and regulations.
• Participates in storm restoration tasks and drills to support safe recovery of services.
• Performs additional tasks aligned with role expectations.

Skills

Project management

MS Office

Communication

Leadership

Scheduling

Risk management

Presentations

Stakeholder management

Education

Bachelor’s degree in Business Administration, Engineering, Project Management

Associate’s degree with related experience substitute (5+ years)

Tools

MS Office Suite

Job description

Job Summary:

Assists in managing the scope, schedule, budget, and safety performance of multiple capital projects and programs. Working closely with project managers, this role monitors progress, coordinates resources, supports risk and issue resolution, and helps ensure adherence to timelines, budgets, and quality standards while serving as a liaison across teams and stakeholders.

Job Description:

• Supports end‑to‑end project execution, including planning, scheduling, coordination, and monitoring to ensure on‑time and accurate delivery.

• Maintains tracking of project progress, budgets, forecasts, and documentation with guidance and support from the Project Manager or manager.

• Identifies project risks, supports mitigation planning, and assists in resolving execution‑phase issues and conflicts.

• Supports inspection, assurance, and quality‑control processes by organizing documentation, verifying compliance with safety and quality standards, and escalating concerns when necessary.

• Coordinates day‑to‑day communication with contractors, suppliers, cross‑functional teams, and external partners to maintain alignment and streamline workflows.

• Maintains comprehensive project documentation, including contracts, change orders, permits, milestones, KPIs, reports, and compliance records

• Assists with procurement by preparing purchase requests, tracking material and equipment needs, and ensuring timely availability of required resources.

• Participates in project and kickoff meetings, documents action items, gathers data, and prepares reports and presentations for stakeholder alignment.

• Facilitates clear and continuous communication across project stakeholders to support effective problem resolution.

• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.

• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.

• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education

• Bachelor’s degree in Business Administration, Engineering, Project Management or related field from an accredited university.

Experience

• 2–4 years of project management or related experience, including developing project schedules, facilitating cross‑functional communication, documenting meetings, tracking deliverables, and preparing project reports.

• Experience working on large‑scale infrastructure projects, including supporting complex multi‑stakeholder environments and coordinating interfaces between internal and external parties, is preferred.

Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:

• Associate’s degree in a relevant field may substitute when accompanied by a minimum of 5 years of experience performing similar functions and at least 3 years of experience performing a position associated to a project-support role.

Competencies (Skills)

• Experience with working on Regulated Utilities and managing project interfaces with Regulatory Commission and Independent System Operators, International Aid Agency Interfaces on Large Utility Scale Capital Programs would be an asset.

• Demonstrated proficiency and experience managing projects using project management techniques including the following is preferred:

• Solid Understanding of monitoring, tracking and reporting of project progress updates.

• Knowledgeable about Project baselines and tracking of project progress to baselines for scope, costs and schedules.

• Adaptable to change on a fast pace moving organization.

• Proficient in MS Office Suite - Word, Excel, PowerPoint and Outlook, Resourcing management, Risk Management, Project Management Tools.

• Proficient in handheld GPS usage, GIS, Computers, MS Office and Outlook applications

• Knowledge of applicable Municipal, State and Federal Legislation would be an asset.

• Ability to effectively communicate with all levels of the organization through various means such as email, phone, video conferencing, and in-person. Strong ability to develop and deliver effective presentations and facilitate meetings as related to strategy, training, and collaborating with various stakeholders.

• Good organizational, communication, interpersonal and leadership skills.

• Excellent verbal and written communication skills, English and Spanish preferred.

Licenses/Certifications

• Valid Driver’s License

Travel Requirements

• 40%

Physical Demands:

• Stationary Position: Constantly

• Pushing/ Pulling/ Reaching: Seldom

• Kneel: Seldom

• Grab: Seldom

• Bend: Seldom

• Lift/Carry over: 0 - 15 pounds

• Vision: Vision acuity to operate a vehicle

• Hearing: Receive detailed information if spoken to

Working Conditions:

• Wet or humid: Seldom

• Working near or on moving mechanical parts: Never

• Working near or on heavy machinery: Never

• Working in high places: Never

• Exposed to fumes or airborne particles: Never

• Frequency of working in outdoor weather conditions: Never

• Work with electricity: Never

• Loud noise conditions: Never

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.