Associate Project Manager - Production

Aquent; Burbank (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health plan

Vision plan

Dental plan

Paid sick leave

Retirement match

Free training

Job summary

Aquent Talent partners with a leading global entertainment and media company to deliver captivating campaigns and scalable media workflows. The Associate Project Manager, Media will ensure seamless asset flow, troubleshoot delivery challenges, and support high-volume marketing productions across brands and platforms.

You will coordinate with content providers, internal marketing teams, and external vendors to manage timelines, approvals, and show metadata, driving efficient delivery and quality

Qualifications

• Bachelor’s degree required.
• 5+ years of Marketing, Broadcast, Production, or Post-Production experience.
• Strong understanding of file formats and Television Post Production processes.
• Strong verbal presentation skills.

Responsibilities

• Establish, manage, and grow strong relationships/partnerships with content providers on behalf of Marketing.
• Acquire show deliverables and ad hoc requests to specification.
• Troubleshoot file delivery and formatting issues to ensure smooth operations.
• Work closely with Marketing Creatives on day-to-day media requests and priorities.
• Collaborate with internal partners to acquire content for special projects, sizzles, and industry events like Upfront.
• Distribute source content to creative vendors, agencies, and other partners.
• Maintain a robust media library, ensure media security, and oversee media retention policies.
• Coordinate the capture of live feed and off-air network recordings.
• Oversee vendor payment processes.
• Provide necessary show documents as needed.
• Input and update show metadata and delivery information on internal marketing databases.
• Track, input, and communicate source content restrictions to partners.
• Onboard and manage external user accounts on media and delivery platforms.
• Acquire requested third-party footage for use in marketing content.

Skills

Project coordination

Stakeholder management

Media asset delivery

Communication

Education

Bachelor’s Degree

Tools

Keynote

PowerPoint

Teams

Google Docs

SharePoint

Frame.io

Aspera

Box

FTP platforms

Adobe Creative Cloud

Job description

Aquent is partnering with a leading global entertainment and media company renowned for its unparalleled creative content and innovative marketing strategies. This organization is at the forefront of delivering captivating experiences to audiences worldwide, leveraging cutting-edge technology and a collaborative spirit to bring thousands of successful marketing campaigns to life across diverse platforms. Joining this team means contributing to the magic that connects millions with their favorite stories and characters, making a tangible impact on the global entertainment landscape.

About the Role: Associate Project Manager, Media

Step into a pivotal role where your organizational prowess and media expertise will directly shape how audiences discover and engage with beloved content. As an Associate Project Manager, Media, you will be the essential link connecting content productions with internal marketing, publicity, and sales creative teams. Your work will ensure the seamless flow of media assets, troubleshoot delivery challenges, and manage critical restrictions, enabling the launch of impactful marketing campaigns. This is a unique opportunity to contribute to a high-volume, fast-paced environment, directly influencing the global reach of compelling entertainment.

Key Responsibilities

• Establish, manage, and grow strong relationships/partnerships with content providers on behalf of Marketing.
• Acquire show deliverables and ad hoc requests to specification.
• Troubleshoot file delivery and formatting issues to ensure smooth operations.
• Work closely with Marketing Creatives on day-to-day media requests and priorities.
• Collaborate with internal partners to acquire content for special projects, sizzles, and industry events like Upfront.
• Distribute source content to creative vendors, agencies, and other partners.
• Maintain a robust media library, ensure media security, and oversee media retention policies.
• Coordinate the capture of live feed and off-air network recordings.
• Oversee vendor payment processes.
• Provide necessary show documents as needed.
• Input and update show metadata and delivery information on internal marketing databases.
• Track, input, and communicate source content restrictions to partners.
• Onboard and manage external user accounts on media and delivery platforms.
• Acquire requested third-party footage for use in marketing content.
• Provide coverage for other Project Managers, Media, during absences.
• Create and/or update how-to guides for the team.
• Test new processes and workflows, capturing findings for continuous improvement.
• Set up and lead onboarding sessions with agencies on media management processes.
• Represent the team in departmental meetings.
• Work primarily on high-priority titles, high-level special projects, and company sizzles.
• Manage promo and asset delivery processes across multiple television titles and brands.
• Track, organize, and coordinate media assets, delivery timelines, approvals, and final deliverables.
• Partner with internal stakeholders, creative teams, post-production partners, vendors, and cross-functional team members to keep projects moving forward.
• Provide project support for team members in a highly collaborative, cross-trained environment.
• Support the team in the launch and adoption of new asset management systems.
• Work independently, prioritize competing deadlines, and maintain accurate project documentation.

Must-Have Qualifications

• Bachelor’s Degree.
• 5+ years of Marketing, Broadcast, Production, or Post-Production experience.
• Strong understanding of file formats and Television Post Production processes.
• Strong verbal presentation skills.
• Proficient in Keynote, PowerPoint, Teams, Google Docs, and other relevant productivity tools.
• Basic knowledge of rights management.
• A forward-thinking problem solver.
• Ability to work independently and as part of a collaborative team.
• Extremely organized with a great eye for detail.
• Proven ability to thrive in an extremely fast-paced environment.
• Exceptional follow-through.
• Proactive and resourceful approach to challenges.
• Strong relationship-building and customer service skills.
• Ability to juggle multiple projects in various stages of completion simultaneously.
• Adept at adjusting quickly and effectively in a highly fluid environment.
• Effective relationship building and time management skills.
• A true team player.
• Required marketing operations background.
• Prior experience in entertainment, studio, agency, post-production, AV marketing, broadcast marketing, or media asset delivery environments.
• Experience coordinating promotional assets, trailers, sizzles, digital/social/theatrical videos, localized assets, or similar creative marketing deliverables.
• Strong understanding of post-production workflows, asset tracking, quality control, final delivery, file management, and vendor/stakeholder coordination.
• Ability to work autonomously while staying aligned with a collaborative team structure.
• Mac experience required.

Nice-to-Have Qualifications

• Prior entertainment or post-production agency experience.
• Ideal backgrounds include Post Production Coordinator, AV Marketing Coordinator, Creative Operations Coordinator, Asset Manager, Finishing Assistant, Localization Coordinator, or Assistant/Associate Project Manager within media, entertainment, or agency environments.
• Demonstrated hands-on experience with asset sourcing, deliverables tracking, QC, delivery calendars, media workflows, file conversions, video/audio codecs, and external vendor coordination.
• Experience supporting fast-paced campaign cycles, multiple brands/titles, streaming platform deliverables, studio clients, or marketing trailers/promos.
• Agency or post-production experience is preferred.
• Airtable experience is strongly preferred.
• Experience with comparable collaboration/documentation tools such as SharePoint, Google Docs/Google Workspace, and other project-tracking platforms.
• Experience with tools such as Adobe Creative Cloud, Frame.io, Aspera, Box, FTP platforms, Microsoft Office, Teams, or similar post-production/delivery systems is a plus.
• Familiarity with content and an appreciation for the brand is a plus.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.