Associate Project Manager Code and Compliance

Schindler Group; New York (NY); On-site; USD 90,000 - 113,000; Full time

Benefits offered by this job

401k match up to 7%

Medical, Dental and Vision plans

Vacation and sick days

Job summary

Schindler is seeking an Associate Project Manager to partner with the Project Manager and manage customer relationships for elevator and escalator services. You will help oversee code compliance with local AHJs, including DOB inspections, testing, and remediation for NY or CA jurisdictions.

You will track performance metrics, coordinate inspections, and ensure timely action on non-conformances to deliver safe, reliable service to customers.

Qualifications

• Associate or bachelor’s degree or relevant work experience.
• 3-5 years of professional experience, preferably in a related industry.
• Computer Skills: Proficient in Microsoft Office.
• Excellent communication skills.

Responsibilities

• Schedule inspections with local government authorities and consultants to ensure compliance with local codes.
• Respond to AHJ reports including required tests, repairs or upgrades per building codes.
• Coordinate remediation within deadlines (30–60 days) to prevent shutdowns and fines.
• Work with sales to propose tests, repairs, or upgrades outside contract scope based on AHJ notices.
• Coordinate test dates with third parties and schedule inspections while communicating with Superintendents and sales reps.
• Attend in-person meetings with consultants, customers, and witnesses to discuss scheduling and deficiencies.
• Maintain trackers and prepare compliance reports for submission to AHJs.

Skills

Degree/Experience

Communication

Microsoft Office

Education

Associate or Bachelor’s degree

Tools

SAP

DOBNOW/BIS

Lotus Notes

Job description

Select how often (in days) to receive an alert: Create Alert

Location: Long Island,NY,United States
Job ID: 92576

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than twobillion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhancesquality of life for communities, and contribute to making places more accessible,inclusive, and sustainable for all. By joining us, you don’t justbecome part of our success story; you help shape the future and continue ourrich legacy that started back in 1874.

Join us as a

Your main responsibilities

As an Associate Project Manager, you will partner with the Project Manager to manage customer relationships for elevator and escalator services while supporting oversight of code compliance requirements mandated by local Authorities Having Jurisdiction (AHJs), including Department of Buildings inspections, testing, and violation remediation for your assigned jurisdiction either within NY or CA. This role contributes to area objectives by ensuring timely scheduling of inspections, coordinating corrective actions, and maintaining compliance documentation for either NY or CA. You will track and report on key performance indicators such as confirmation of periodic safety inspections, resolution of non-conformances, and adherence to regulatory deadlines, helping deliver safe, reliable, and compliant service to customers.

ESSENTIAL FUNCTIONS

Operations, Inspections & Compliance

• Schedule inspections with local government authorities and consultants to ensure compliance with local codes and avoid potential violations or penalties.
• Respond to reports from Authorities Having Jurisdiction (AHJs), which may include lists of required tests, repairs, or upgrades tied to building code compliance (e.g., Preliminary Orders or Orders to Comply).
• Coordinate timely remediation within mandated deadlines (typically 30–60 days) to prevent equipment shutdowns and fines.
• Work with sales representatives to propose and sell tests, repairs, or upgrades outside the scope of contract based on AHJ notices.
• Once sold, coordinate and schedule test dates with third parties (e.g., fire testing), schedule CAT1 inspections with mechanics, and/or arrange repairs while maintaining constant communication with Superintendents and sales reps.
• Attend in-person meetings with consultants, customers, and third-party witnesses to discuss scheduling, violations, and deficiency remediations.
• Update and maintain trackers to confirm deadlines, scheduling, and completion of compliance tasks. Prepare compliance reports and required forms for submission to AHJs or permitting authorities on behalf of the client.

Quality, Safety & Manpower

• Ensure compliance with customer and company requirements for quality, performance, and passenger safety.
• Coordinate scheduling of manpower to meet AHJ inspection requirements and project timelines.
• Schedule multiple parties, including third-party witnessing agents and business management (customers), to ensure smooth execution of inspections and repairs.
• Maintain regular contact and meetings with Service Sales and Operations teams to plan, schedule, and execute compliance-related activities.

Documentation & Data Entry

• Maintain accurate documentation, including meeting notes, sheet trackers, progress reports, and compliance updates.
• Process fees and penalties, including local government authority fees, permits, and regulatory paperwork.
• Track deadlines, inspection schedules, and completion status to ensure compliance with AHJ mandates.

Communication & Collaboration

• Serve as a point of contact for team members, stakeholders, and customers, address inquiries or route to appropriate personnel.
• Ensure responses to customer inquiries within one business day.
• Maintain ongoing communication with customers regarding compliance status and completion. Interface with AHJs and local government authorities as needed for permits, inspections, and compliance documentation.

What you bring

• Associate or bachelor’s degree or relevant work experience
• 3-5 years of professional experience, preferably in a related industry
• Computer Skills: Proficient in Microsoft Office
• Excellent communication skills

OTHER REQUIREMENTS

• Familiarity with SAP, DOBNOW/BIS, Lotus Notes or similar applications
• Prior experience in operations functions
• Ability to collaborate with multiple stakeholders
• Scheduling experience to handle multiple vendors and customers

What’s in it for you?

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of achild’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

Base Salary $90,300 - $112,900

The above represents the typical salary range for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with business priorities. Please note that the compensation listed reflects only base salary and does not include commissions or longer-term incentives.

We Elevate… Your Career

Our Core Values:

• Safety: Uphold the highest safety standards for all.
• Integrity and Trust: Foster honest, ethical relationships.
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Quality: Ensure excellence in every product and service.
• Commitment to People Development: Nurture our people, they are the heart of our success.

Discover more on our career website.

Nearest Major Market: Brooklyn
Nearest Secondary Market: New York City

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.