Associate Project Manager

AVI-SPL; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits (vision & dental)

Paid holidays & personal days

Training & development opportunities

Dynamic company culture

Job summary

AVI-SPL is seeking an Associate Project Manager in Tampa, FL to assist PM resources with key activities, ensuring on-time, on-budget project deliverables while meeting client scope and quality requirements. The role follows AVI-SPL PM principles and offers growth toward a Project Manager position.

You'll learn processes, review contracts, manage resources, coordinate kick-offs, and maintain clear communication with clients and teams while developing critical project management skills.

Qualifications

• Experience in an assistant PM or coordination role.
• Proficiency with Word, Excel and PDF software.
• Ability to manage tasks and resources to meet project objectives.
• Strong communication and interpersonal skills, both verbal and written.
• Excellent time management and adaptability to changing priorities.
• Valid Driver’s License and acceptable driving record.
• Ability to travel to various job sites as required.

Responsibilities

• Learn and comply with AVI-SPL standard processes and procedures.
• Review contract documents for each project (scopes, drawings, specifications, schedules).
• Manage project team resource tasks and milestones.
• Facilitate discovery and documentation during internal project kick-off meetings.
• Participate in external project kick-off meetings with stakeholders.
• Manage internal and external project communication and documentation.
• Respond to customer inquiries promptly and professionally.
• Compile job progress reports and escalate issues as needed.
• Review daily site progress reports and respond to needs.
• Assist in equipment requests, distribution and sign-off processes.
• Support change order processes ensuring scope, schedule, cost terms are managed.
• Deliver quality analyses of internal resources and subcontractors.
• Ensure closeout/docs are stored for future reference.
• Develop strong relationships with customers focusing on on-time delivery and quality.
• Aim to achieve AVI-SPL Net Promoter Score goals.

Skills

Assistant Project Manager experience

Microsoft Word

Microsoft Excel

PDF software

Task/resource management

Communication skills

Time management

Travel readiness

Education

Formal education in AV/Construction/Technology

Tools

Office Suite

Job description

As an Associate Project Manager you will assist Project Management resources with key project activities including communication, change management, timely and on-budget completion of project deliverables while meeting client scope and quality requirements. All work will follow established AVI-SPL Project Management principles and procedures. AVI-SPL will help you acquire/develop skills over time to manage smaller complexity projects with the ultimate goal to progress into the Project Manager position.

Who We Are

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevateexperiences,create new value, and enableorganizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

What You’ll Do

As an Associate Project Manager, you will assist Project Management resources with key project activities including communication, change management, timely and on-budget completion of project deliverables while meeting client scope and quality requirements. All work will follow established AVI-SPL Project Management principles and procedures. AVI-SPL will help you acquire/develop skills over time to manage smaller complexity projects with the ultimate goal to progress into the Project Manager position.

Day-to-Day Responsibilities

• Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations Playbook, utilizing tools approved and provided by AVI-SPL.
• Review and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.
• Manage project team resource tasks and milestone activity.
• Facilitate discovery and documentation during internal project kick-off meetings as needed
• Participate in external project kick-off meetings with all necessary external stakeholders as well as applicable internal resources as required.
• Manage internal and external project communication and documentation through accurate files and records of project status and activities.
• Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.
• Compile job progress reports. Raise any issues to Project/Office Management for proper escalation.
• Review daily site progress reports from lead technicians and respond to needs identified.
• Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign off process requirements.
• Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI-SPL change order procedures.
• Deliver quality analysis report of internal resources and subcontractors.
• Ensure all closeout/as-built documentation is created and stored in proper location for service and/or future office reference.
• Develop and maintain strong relationship with customers with direct interaction with focus on improving customers’ perception of on time delivery, quality, responsiveness, problem solving and service.
• Achieve project results per customer requirements to obtain AVI-SPL Net Promoter Score goals

WHAT WE’RE LOOKING FOR

• Demonstrated experience in an assistant Project Manager or Project Coordination role fulfilling the responsibilities listed in this job description.
• Proficiency with Microsoft Office Suite (Word, Excel) and PDF software.
• Ability to manage tasks and resources to meet project objectives.
• Energized self-starter characteristics and ability to work independently.
• Excellent communication and interpersonal skills, both verbal and written.
• Excellent attention and time management skills while adapting to change priorities.
• Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.
• Ability to travel to various job sites as required.

Nice-to-Haves

• Experience in the Audio Visual, Construction, Technology or related industry.
• Ability to read and comprehend project technical and construction documents.
• Project budget maintenance skills.
• Formal education in Audio Visual, Construction, Technology or related field

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental.
• Paid holidays, sick days, and personal days.
• Enjoyable and dynamic company culture.
• Training and professional development opportunities.

More About Us

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.