Associate Project Manager

City of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 57,000 - 77,000; Full time

Job summary

The City of Pittsburgh is seeking an experienced project manager to administer and oversee capital projects on City-owned facilities. You will plan, estimate, budget, scope, and support design, manage construction and closeout, and coordinate with City staff and external vendors to deliver projects on time and within budget.

Responsibilities include planning and prioritizing work across vendors, preparing bid documents, monitoring budgets, reviewing progress reports, and conducting site visits

Qualifications

• Two (2) years of full-time diversified work experience managing multi-disciplined capital projects.
• Minimum of an Associate's Degree in Construction Management, Engineering (any discipline), Project Management, or related field.
• Education/training and/or work experience may be substituted on a year-for-year basis to reach a total qualifying requirement of four (4) years.

Responsibilities

• Supervises vendor work for planning, design, construction, management, and inspection of Capital projects.
• Plans, assigns, and coordinates work among vendors, consultants, contractors, and City staff; sets priorities and deadlines.
• Reports on project status focusing on deliverables vs deadlines and spending vs budget.

Skills

Project management

Vendor coordination

Education

Associate's Degree in Construction Management or related field

Tools

Cartegraph

Microsoft Office

Job description

Position Summary

Administers and manages construction projects on City-owned facilities. Participates in the planning, cost estimating, budgeting, scoping, and design of assigned projects. Manages construction, inspection, and closeout of assigned projects and assists other City staff on large projects. Projects are often single-phase and take less than three months to complete. Projects include but are not limited to installation of key building components, landscaping, painting, and other exterior improvements.

Department

Public Works

Posting Type

Announcement

Salary

$ 67,288 per year.

Union

None, this is a non-union position.

Civil Service Classification

Non-Competitive

Requirements

General Application Requirements

You must submit or show proof of all of the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable), and completed supplemental questions.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
• A current, valid Class C Pennsylvania Motor Vehicle Operator's License at the time of filing the application or prior to appointment, which must be maintained throughout employment. Written requests for a special accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.

NOTE

The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements

• WORK EXPERIENCE: The application must clearly show two (2) years of full-time diversified work experience managing multi-disciplined capital projects . (Less than full-time experience will be calculated on a pro-rated basis).
• EDUCATION/TRAINING: The application must clearly show a minimum of an Associate's Degree in Construction Management , Engineering (any discipline), Project Management, or related field. (See NOTE under General Application Requirements regarding education/training verification.)
• EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is four (4) years. (See NOTE under General Application Requirements regarding education/training verification.)

Civil Service Examinations

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

Position Duties

• Supervises vendor work for planning, design, construction, construction management, and inspection of Capital projects in various areas, including parks, swimming pools, recreation centers, public safety facilities, etc.
• Plans, assigns, and coordinates work amongst and between vendors, consultants, contractors, etc. and City staff, establishing priorities and deadlines.
• Reports on the status of projects with a focus on progress of deliverables compared to deadlines and spending compared to budget.
• Applies knowledge of project management concepts, principles, methods, and practices as well as knowledge of safety, engineering, and environmental disciplines to perform all work duties
• Identifies problems in all phases of work on assigned projects; advises City supervisor on a timely basis; recommends and implements approved corrective action to adhere to schedule and project budget.
• Prepares Requests for Proposal (RFPs), project scope, and other bid documents for vendor services, ensuring that RFP's, specifications, designs, contract provisions, and work performed comply fully with applicable federal, state, and local laws and regulations.
• Prepares ordinances, resolutions, deed searches, and other administrative and regulatory functions for the full implementation of the City's Capital projects.
• Reviews, critiques, negotiates, and recommends for approval: price proposals from consultants, vendors, and contractors; supplements, change orders, and other contract modifications.
• Maintains control of project budget, ensuring funds spent are consistent with progress attained, and monitors performance to ensure commitments of all parties are being maintained.
• Reviews all reports, shop drawings, and other project documents, prepared by assigned personnel and consultants to monitor progress, identify problems and delays, etc.; recommends approval and/or disapproval of change orders and requisitions for payment.
• Conducts routine construction site visits and inspections and identifies any delays, concerns, or deficiencies.
• Reviews invoices and verifies work performed by consultants and contractors.
• Participates in formal project closeout procedures including recommendations for use of any leftover project budget, close of all administrative functions including verification of final invoice with all vendors, and communication of project completion status with department management and support staff, Office of Management and Budget, and other project stakeholders both internal and external to the City.
• Acts as owner representative in meetings with representatives of other governmental agencies, City Departments, vendors, and the public.
• Plans, assigns, and coordinates work amongst and between consultants and City staff, establishing priorities and deadlines.
• Keeps informed of the laws, codes, ordinances, policies, and procedures affecting the job.
• Uses a variety of technological hardware (i.e., computers, laptops, tablets, smartphones, GPS, cameras, etc.) and/or software (i.e., email, Cartegraph, Microsoft Office, etc.) to host and attend meetings, maintain records, and prepare accurate reports on work performed.
• Performs other related tasks and duties as assigned or required.