Associate Project Coordinator (Non-Technical)

All Season Global Solutions; Kearny (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

All Season Global Solutions in New Jersey is seeking an organized Associate Project Coordinator to support day-to-day project and operational activities. You will work with the Operations Project Manager, helping with scheduling, work orders, purchase orders, and document management.

The role requires attention to detail, strong organizational and communication skills, and comfort working with data in Excel and Smartsheet.

Qualifications

• High school diploma or equivalent is required.
• Experience in office, logistics, or coordination is helpful but not required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management abilities.
• Good verbal and written communication skills.
• Comfortable with numbers, spreadsheets, and data.
• Able to prioritize multiple tasks and meet deadlines.
• Willingness to learn new software and systems.
• Proficient with Microsoft Office, especially Excel and Outlook; Smartsheet is a plus.

Responsibilities

• Assist with scheduling projects, deliveries, and services.
• Assist in creating, updating, and maintaining work orders and project records.
• Maintain accurate databases, spreadsheets, and project documentation.
• Support project planning by maintaining schedules, trackers, work orders, and project documentation
• Assist with tracking purchase orders, receiving information, and related documentation.
• Communicate with clients regarding scheduling and project-related updates.
• Escalate issues or discrepancies to management when additional assistance is needed.
• Maintain confidentiality of company and customer information.

Skills

Attention to detail

Organizational skills

Communication skills

Data handling

Time management

Education

High school diploma

Tools

Excel

Outlook

Smartsheet

Job description

At All Season Global Solutions, we combine construction, warehousing, moving, and logistics services to provide our clients with a full-service project solution. As a rapidly expanding company in the construction and relocation sectors, we are seeking driven individuals who are eager to thrive and advance within our organization.

We work with some of the most prestigious clients in the corporate real estate, commercial, hospitality, and relocation sectors. We are a New Jersey-based company providing services primarily throughout the New York and New Jersey markets.

Position Overview

All Season Global Solutions. is seeking an organized and detail-oriented Associate Project Coordinator to support day-to-day project and operational activities. This position is ideal for someone who is organized, dependable, comfortable working with data and documents, and interested in developing experience in project coordination, logistics, and operations.

The Associate Project Coordinator will work alongside and report to the Operations Project Manager, assisting with scheduling, work orders, purchase orders, document management, and communication between clients and internal departments. The ideal candidate is comfortable managing multiple tasks, learning new systems, and working in a fast-paced environment.

Success in this position will be demonstrated through accurate data and documentation, timely follow-up, organized project records, effective communication, and the ability to support the Operations Project Manager and broader operations team in keeping projects and daily activities on track.

Responsibilities

• Assist with scheduling projects, deliveries, and services
• Assist in creating, updating, and maintaining work orders and project records.
• Maintain accurate databases, spreadsheets, and project documentation.
• Support project planning by maintaining schedules, trackers, work orders, and project documentation
• Assist with tracking purchase orders, receiving information, and related documentation.
• Communicate with clients regarding scheduling and project-related updates.
• Escalate issues or discrepancies to management when additional assistance is needed.
• Maintain confidentiality of company and customer information.

Qualifications

• High school diploma or equivalent required; college or a related field is a plus.
• Previous office, administrative, logistics, or coordination experience is helpful but not required.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good verbal and written communication skills.
• Comfortable working with numbers, spreadsheets, and data.
• Ability to prioritize multiple tasks and meet established deadlines.
• Comfortable learning new software and systems.
• Proficient with Microsoft Office, particularly Excel and Outlook., experience with Smartsheet is a plus.

All Season Global Solutions, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law.