Associate Program Officer - Office of International Networks, Cooperation, and Security

nas; United States; Presencial; USD 70.000 - 110.000; Jornada completa

Descripción de la vacante

The National Academies' Office of International Networks, Cooperation, and Security (INCS) seeks an Associate Program Officer to advance worldwide networks and early/mid-career support for science and policy initiatives. You will manage inquiries, organize meetings, and oversee logistics and materials for multiple programs.

Under supervision, you will assist senior staff, ensure program objectives are met, and help with proposal development and dissemination of results to stakeholders.

Formación

• Knowledge of cross-cultural collaboration and supporting early-career professionals.
• Strong project management skills with experience delivering large-scale programs.
• Experience in financial and administrative tasks related to programs.

Responsabilidades

• Lead assigned program activities and coordinate inquiries, meetings, and workshops.
• Support launch of calls for applications, manage selection processes and reviewer identification.
• Help design curricula and session content for fellowship/mentorship programs.
• Organize international meetings, develop agendas, coordinate travel and logistics, and prepare meeting summaries.
• Develop written materials and oversee dissemination of reports and materials.
• Handle financial tasks: tracking expenditures, budgets, and future spending plans.
• Represent the program with partners and sponsors; collaborate with government agencies and foundations.
• Coordinate with communications to ensure updated information on web pages and newsletters.
• Collect, organize, and store program data for evaluation purposes.

Descripción del empleo

Job Description Summary

The Office of International Networks, Cooperation, and Security (INCS) is the nexus between the U.S. National Academies and the global research community. INCS builds and sustains partnerships and implements international programs work to connect American science and innovation to international policymaking. Our experts represent the country in forums and conferences, ensuring the voice of U.S. science is heard internationally.

About the Position

This position focuses primarily on networks and supporting early/mid-career researchers globally. Under general supervision, leads and/or supports one or more of the following programs or projects:

• US-Africa Frontiers in Science, Engineering, and Medicine
• US-Arab Frontiers in Science, Engineering, and Medicine
• Connections to Sustain Science in Latin America
• Mentorship for Early-Career Women Working in Vaccinology
• AccelNet: PEER2PEER International Convergence Research Networks in Transboundary Water Security
• Global Climate and Environmental Research Fellowship
• Other programs as developed and launched

Under general supervision, the Associate Program Officer coordinates program or project activities, handling inquiries, managing the application and selections processes, organizing meetings and workshops, developing materials, conducting and overseeing logistics and administrative tasks. Communicates with various stakeholders including committee members, sponsors, applicants, and international partners. Ensures the program or project meets its stated objectives. May assist senior staff in the development of programs/projects and submitting proposals.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of program/project.

ESSENTIAL JOB DUTIES

1. Leads assigned program(s) or project(s). Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, program or project sponsors, program participants, international partners, and staff. Prepares reports on program or project activities.
2. Supports launch of call for application, compliance check, identifying reviewers, setting up the application platform and managing the selection process. Interprets and ensures consistent application of organizational policies. Responds to questions on application processes.
3. Supports the design of fellowship/mentorship program curriculum and session content in collaboration Program Officer. Leads speaker/trainer outreach and session content coordination to ensure alignment with learning goals. Introduces speakers & trainers and moderates closed session panel discussions as needed.
4. Organizes international meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and travel, prepares meeting booklets and collects multimedia presentations, coordinates with event planner, and A/V team and other vendors (mostly overseas), and prepares written summaries.
5. Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.
6. Performs financial and administrative tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans.
7. Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, and international organizations.
8. Performs financial tasks related to assigned programs/projects, including coordination of Fellow stipend payments. Tracks and monitors spending. Approves Fellow spending requests.
9. Coordinates with communications staff to ensure updated information is present on web pages, may prepare newsletters and other promotional materials.
10. Collects, organizes, and stores program data for program evaluation purposes.

NONESSENTIAL JOB DUTIES

Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities : Knowledge of and experience with working across cultures and supporting early-career professionals in the U.S. and internationally preferred. Strong project management skills with experience in organizing, planning and executing large-scale projects from development through implementation. Strong