Associate Program Officer - Gulf Integration, Development and Education

ViziRecruiter,LLC.; Washington, Northern (District of Columbia, KY); Hybrid; USD 74,000 - 92,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Retirement benefits

Paid holidays and personal leave

Job summary

The National Academies of Sciences, Engineering, and Medicine is seeking an Associate Program Officer (APO) in the Gulf Integration, Development and Education unit (GUIDE) to support higher education and workforce development programs, alumni engagement, and grantee management in a hybrid Washington, DC area setting. The APO will work under the Sr.

Program Officer, manage day-to-day activities, coordinate with institutions and partners, and help advance Gulf Scholars and related programs.

Qualifications

• Knowledge of grant and program administration.
• Experience developing higher education student engagement and workforce development programs preferred.
• Strong project management, communication, presentation, and stakeholder engagement skills.

Responsibilities

• Manages the day-to-day operations of higher education and workforce development programs and partnerships.
• Identifies alumni engagement needs and coordinates communications, events, and relationship management.
• Facilitates grantee onboarding, communications, convenings, and technical assistance logistics.
• Provides programmatic support for grantee management and solicitation processes.
• Works with evaluation staff to assess programs and outcomes.
• Maintains program records, databases, and dissemination materials.

Skills

Grant management

Program administration

Stakeholder engagement

Project coordination

Communication

Education

Bachelor’s degree

Job description

Introduction

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Overview

Requisition Number: R0002781

In 2013, the National Academies of Sciences, Engineering, and Medicine established the Gulf Research Program (GRP) to enhance energy system safety and protect human health and the environment in the Gulf states and other U.S. outer continental shelf areas. The Program seeks to improve understanding of the region’s interconnecting human, environmental, and energy systems and foster application of these insights to benefit communities and ecosystems in the Gulf states and other regions with offshore energy production or potential in the outer continental shelf of the United States.

This position is for an Associate Program Officer (APO) in the Gulf Integration, Development and Education unit (GUIDE). Under the general supervision of the Sr. Program Officer, the APO provides programmatic and operational support for GUIDE’s higher education and workforce development portfolio, including the Gulf Scholars Program, Gulf Futures Design Studios Work, and related student and workforce initiatives.

The APO will support the next phase of GUIDE's higher education programs with the Sr. Program Officer and relevant Program Officers to steward grantees and operationalize integrated engagements with institutions, employers, alumni, and other partners. In consultation with the Sr. Program Officer, who will provide oversight, the APO will identify and manage day-to-day alumni engagement needs and activities across the portfolio, including communications, participation opportunities, relationship management, and connections among alumni, students, grantees, employers, and other partners.

The APO will also provide programmatic support to Program Officers for grantee management and solicitation processes.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of a program/project.

***NOTE A COVER LETTER IS REQUIRED FOR FULL CONSIDERATION***

Responsibilities

Program and Portfolio Execution

• Manages the day-to-day operations of assigned higher education and workforce development programs, student engagement opportunities, and related portfolio activities. Coordinates partnerships with higher education institutions, public agencies, professional societies, community organizations, employers, and other partners.
• Identifies and manages day-to-day alumni engagement needs and activities across GUIDE's higher education and workforce development portfolio, including communications, outreach, participation opportunities, relationship management, tracking, and connections with students, grantees, employers, and other partners, in consultation with the Sr. Program Officer for oversight and strategic alignment.
• Facilitates coordinated support for grantees, including onboarding, communications, convenings, peer learning, technical assistance logistics, and connections to relevant resources.
• Provides programmatic support to Program Officers for grantee management and solicitation processes, including communications, meetings, award and deliverable tracking, records, solicitation materials, applicant communications, review logistics, and selection documentation.
• Works with evaluation staff and/or consultants to assess assigned higher education and workforce development programs, career-focused student engagement, and grantee support activities.
• Coordinates administrative facets of programs/projects, including identifying workflow needs, developing procedures and recordkeeping systems, and ensuring activities are executed and tracked.
• Develops written materials and coordinates publication and dissemination activities. May edit reports, facilitate responses to review, engage external organizations, prepare dissemination materials, and conduct dissemination meetings.
• Compiles and summarizes information for documents and correspondence and creates and maintains program records and databases.
• Coordinates with communications staff to maintain web content and may prepare newsletters and other promotional materials.
• Collects, organizes, and maintains program and grantee data for reporting, evaluation, and portfolio planning.

Student Engagement: Career Exploration, Readiness, and Opportunities

• Identifies career roles and pathways for students in the next phase of GUIDE's higher education programs and works with Sr. Program Officer, Program Officers, and partners to develop related engagement opportunities.
• Career exploration: Creates activities that expose students to Gulf region sectors, occupations, employers, alumni, grantees, and career pathways.
• Career readiness: Coordinates training and resources in professional communication, applications, interviewing, networking, workplace expectations, and articulation of program-acquired skills.
• Career opportunities: Identifies and communicates internships, applied learning, research, community projects, employer connections, and employment opportunities across the portfolio.
• Manages outreach, selection, orientation, communications, implementation, follow‑up, assessment, and connections among students, alumni, grantees, employers, and other partners.

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

Requirements

Required Knowledge, Skills, and Abilities: Knowledge of grant and program administration, including grantee management and solicitation processes. Experience developing higher education student engagement across career exploration, readiness, and opportunities preferred. Strong project management, communication, presentation, and stakeholder engagement skills. Knowledge of program performance and participant outcome measurement. Ability to exercise independent judgment, manage competing priorities, solve problems, work effectively in teams, and build relationships with grantees, students, alumni, employers, and other stakeholders.

Minimum Education/Training Requirements: Bachelor’s degree in a related field or equivalent knowledge.

Minimum Experience: Three years of related experience.

Preferred Education and Experience: Master's degree in Higher Education, Education, Public Administration, Workforce Development, or a related field preferred. Experience in student engagement, career programming, employer engagement, workforce development, grantee support, solicitation administration, or evaluation preferred.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to the GUIDE Sr. Program Officer. Sets objectives with supervisor, who assists with problem resolution as needed.

Compensation & Benefits: An estimated compensation range for this position is $73,760 - $92,190. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits‑eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off‑site meeting/sponsor locations.