Associate Portfolio Coordinator/ Portfolio Support Specialist (PC)

Alaka`ina Foundation Family of Companies; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401K plan with company match

Medical insurance

Dental insurance

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Alaka`ina Foundation Family of Companies seeks a dedicated office support professional in Washington, D.C. Responsibilities include managing records, preparing briefing materials, and assisting visitors. Candidates must have a Bachelor's degree, five years of relevant clerical experience, and U.S. Citizenship with an active Secret clearance. Competitive salaries and benefits including 401K, insurance coverage, and paid time off are offered, promoting a diverse and inclusive workplace.

Qualifications

• Minimum of five years of experience in office administration.
• Proven ability to perform a variety of clerical duties.
• Ability to greet and assist visitors efficiently.

Responsibilities

• Compile and maintain records of established office activities.
• Assist in the preparation of portfolio briefing materials.
• Monitor access of portfolio visitors.

Skills

Office systems knowledge

Clerical duties

Customer service

Data management

Education

Bachelor’s Degree or above

Job description

DESCRIPTION OF RESPONSIBILITIES

• Compiles and maintains records of established office activities across the portfolio, performing a variety of project duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers and employees, routing incoming mail, answering correspondence, and preparing outgoing mail.
• Updates and coordinates portfolio reviews for all 20 Office of the Secretary of Defense Staff monthly and coordinates all reviews with the Director of the Space Portfolio.
• Greet and assist all portfolio visitors; monitor the access of visitors.
• Date stamp incoming work and ensure documentation is completed in an expeditious manner.
• Establishes and processes work based on portfolio priorities.
• Examine incoming work from the Program Managers to ensure adequate, complete information and data are provided for processing documents.
• Assist in the input of missing documentation.
• Review, determine format, and edit material submitted to Program Managers.
• Assist in the preparation of all portfolio briefing materials, including graphics and overall coordination.
• Ensure that documentation is maintained in an accurate manner.
• Provide documentation to other installations, upon request.
• Use computer to create, copy, edit, store, retrieve, and print a variety of standardized documentation.
• Make insertions, deletions, corrections, and moves of data as needed.
• Other duties as assigned by Supervisor.

REQUIRED DEGREE/EDUCATION/CERTIFICATION

Bachelor’s Degree or above

REQUIRED SKILLS AND EXPERIENCE

• Minimum of five (5) years of experience performing:
• Complete reports
• Provide information to customers and employees
• Route incoming mail
• Answer correspondence
• Prepare outgoing mail
• Able to greet and assist visitors
• Able to monitor the access of visitors
• Compile and maintain records of established office activities
• Must be able to perform a variety of clerical duties
• Proven knowledge of office systems or procedures
• Able to provide portfolio support

REQUIRED CITIZENSHIP AND CLEARANCE

• Must be a U.S. Citizen
• Active Secret clearance (must be able to maintain)

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; eligible employees enjoy a 401K plan with company match, medical, dental, disability, and life insurance coverage, tuition reimbursement, paid time off, and 11 paid holidays. The Alaka`ina Foundation FOCs is proud to be an equal opportunity employer. We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We do not discriminate in employment decisions on the basis of protected categories. If you need an accommodation during the application process, please request accommodation. We E-Verify all employees. EO E, including Disability/Vets. The Alaka`ina Foundation Family of Companies (FOCs) comprises Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses, including Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. For more information, visit www.alakainafoundation.com.