Associate Permit Coordinator

HBK Engineering, LLC; Florida; Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

401K with company match

Short & Long Term Disability

Supplemental Life and AD&D Insurance

Paid holidays and vacation

Job summary

HBK Engineering is seeking a highly organized Associate Permit Coordinator to manage the full lifecycle of project permitting. This role serves as the central point of contact for regulatory inquiries, ensuring compliance across local, state, and federal jurisdictions for engineering projects.

The position is based in Lake Mary, FL or Atlanta, GA, and involves navigating permitting processes, preparing robust applications, tracking submissions, and coordinating with internal departments.

Qualifications

• ROW permitting knowledge and experience.
• DOT permitting familiarity.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and related software.

Responsibilities

• Serve as the primary point of contact for permit inquiries.
• Maintain up-to-date knowledge of regulations.
• Research and prepare permit applications for submission.
• Track and monitor permit status through approval and construction.
• Prepare reports on permit activity.
• Coordinate with departments to ensure permit compliance.
• Monitor regulatory changes and advise management.
• Assist in developing permitting policies and procedures.
• Liaise with regulatory agencies.
• Maintain accurate permit records.
• Respond to client inquiries about permit status.
• Train others as needed.
• Tackle challenging permitting projects with limited supervision.
• Handle railroad crossing, wetlands, easement, parks, and FAA permitting tasks.

Skills

ROW permitting

DOT permitting

MS Office

Communication

Time management

Multi-tasking

Teamwork

Attention to detail

Administrative support

Education

High school diploma or equivalent

Job description

About Us

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.

About this Role

HBK Engineering is seeking a highly organized and detail-oriented Associate Permit Coordinator to manage the full lifecycle of project permitting. This critical role serves as the central point of contact for all regulatory inquiries, ensuring continuous compliance across local, state, and federal jurisdictions for all engineering projects.

The successful candidate will be responsible for navigating complex permitting processes, preparing robust applications, tracking submissions through regulatory agencies, and coordinating internal departmental compliance efforts. This position requires exceptional organizational skills, a proactive approach to problem-solving, and the ability to maintain meticulous records under pressure. Lake Mary, FL or Atlanta, GA

What You'll Do

• Serve as the primary point of contact for all permit-related inquiries
• Maintain up-to-date knowledge of local, state, and federal regulations governing permits
• Research and prepare permit applications for submission to the appropriate regulatory agency
• Track and monitor the status of permit applications through approval and construction processes
• Prepare reports on permit activity as requested
• Coordinate with other departments within the organization to ensure compliance with permit requirements
• Keep abreast of changes in permit regulations and advise management of potential impacts
• Assist in the development and implementation of policies and procedures related to permitting
• Serve as liaison between the organization and regulatory permitting agencies
• Maintain accurate records of permit activity
• Respond to client inquiries regarding permit status
• Additional documentation responsibilities and ability to train others
• Responsible for working on more challenging permitting projects with limited supervision
• Perform other duties as assigned Railroad crossing permit experience
• Wetlands and endangered species permitting
• Easement reviews
• Parks and Recreation permitting
• FAA permitting
• Xcel Energy experience

What You'll Bring

• Right-of-way (ROW) permitting
• City and county street permitting
• DOT permitting
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Strong time-management and organizational skills
• Ability to Multi-task.
• Solid interpersonal skills
• Must be proactive and have the ability to work independently and as part of a team
• Must be able to maintain a high level of accuracy and pay close attention to detail
• High school diploma or equivalent
• 0-2 years of proven experience in administrative support and/or customer service
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at a time.

What You'll Get

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• Retirement Savings Plan (401K) with company matching
• Short & Long Term Disability
• Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.