Associate II, Quality Assurance Document Control

Artiva Biotherapeutics Inc.; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Artiva Biotherapeutics Inc. in San Diego is seeking a QA Document Control professional with 3+ years of GMP/regulatory experience to manage document lifecycle, training records, and controlled labeling within the company’s electronic Quality Management System (eQMS).

The role focuses on maintaining current, traceable quality records and supporting audits, with a hands-on approach to quality and strong attention to detail.

Qualifications

• Solid background in document control and regulated environments.
• 3+ years' experience in an FDA-regulated industry.
• Strong proficiency in MS Office applications.
• Able to lift boxes weighing up to 30 lbs.
• Effective written and verbal communication; interacts well at all levels.
• Ability to work independently.

Responsibilities

• Perform day-to-day document control activities: change requests, review, formatting, training assignment, routing, approval, release.
• Support eQMS administration, user/workflow support, and records maintenance.
• Oversee onboarding training plans, annual program reviews, and training records for employees and contractors.
• Coordinate labeling activities, including issuance and reconciliation of controlled labeling records.
• Digitize, archive, and manage paper records to support electronic records management.

Skills

Strong communication

Independent worker

Tools

MS Office

Job description

About Artiva:

We are a clinical-stage biotechnology company focused on developing natural killer (NK) cell-based therapies. Our mission is to develop effective, safe, and accessible cell therapies for patients with devastating autoimmune diseases. We aim to develop therapies that patients and physicians can utilize in a community setting. Our lead product candidate,AlloNK® is a non-genetically modified, cryopreserved NK cell therapy being evaluated in combination with B-cell targeted monoclonal antibodies (mAbs). We believe the compelling cell-killing properties of NK cells, when combined with mAbs for targeting, create an opportunity to generate potentially transformative therapies.

For more information, visit www.artivabio.com

We're seeking a QA Document Control professional with 3+ years of GMP/regulatory experience to manage:

• Document lifecycle from redlines to document release
• Support LMS administration and training compliance
• Assist with administration of the electronic Quality Management System
• Contribute to site records management and inspection readiness activities
• Bring strong attention to detail, ownership, and a hands-on approach to Quality.

Overview

This position is responsible for supporting Quality Assurance Operations activities at Artiva, with primary responsibilities for document control, records management, training management, and controlled labeling utilizing Artiva’s electronic Quality Management System. The role supports compliant and efficient quality system operations by ensuring controlled documents, training records, labeling, logbooks, and related quality records are accurate, current, traceable, and maintained in accordance with applicable procedures, regulatory requirements, and company standards.

Duties and Responsibilities:

• Perform day-to-day document control activities, including reviewing document change requests for completeness, accuracy, and compliance, document review, formatting, assignment of training requirements, tracking, routing for approval, and release for use.
• Support administration of the electronic Quality Management System (eQMS), including user and workflow support, system record maintenance, and troubleshooting support as needed.
• Support new hire onboarding activities by assigning required training curricula as well as maintaining and updating employee training plans, learner roles, and training assignments as well as leading the annual employee training program review.
• Maintain training program and records for contractors and external service providers.
• Coordinate drug product label issuance activities, including request intake, label issuance, review, and reconciliation of controlled labeling records.
• Issuance of controlled documents, equipment and facility logbooks, forms, and related quality records to ensure current, accurate, and traceable documentation is available for use.
• Digitize and maintain paper records archival, storage, inventory, and retrieval processes to support electronic recordkeeping and records management activities.

• Support internal, regulatory, and partner audits by retrieving records, preparing requested documentation, and supporting timely follow-up activities.
• Monitor periodic document review in the eQMS to ensure timely completion and escalation as needed.
• Provide guidance to document authors and reviewers on document formatting, controlled template use, and procedural requirements.
• Attend production meetings representing the QA Operations function and provide functional updates, including document status, metrics, and project updates.
• Follow applicable regulations, standards, company policies, and procedures, including FDA, ISO, ICH, EU GMP, and internal quality requirements.
• Support other Quality Assurance department needs and assigned activities as identified by management.

Requirements:

• Solid background in document control, prior experience working with electronic quality management systems preferred.
• 3+ years' experience in an FDA regulated industry
• Strong Proficiency in MS Office applications
• Able to lift boxes weighing up to 30 lbs.
• Strong communication skills (verbal & written) including ability to interact positively with all levels of the organization
• Ability to work independently
• Other duties as assigned

Join us. Make an impact in a fast-growing company.

Affirmative Action/EEO statement

Artiva Biotherapeutics is an equal employment opportunity employer.