Associate, Foundation and Institutional Relations

United Way; New York (NY); Hybrid; USD 64,000 - 70,000; Full time

Job summary

United Way of New York City (UWNYC) is seeking an Associate to join the Foundation and Institutional Relations team in NYC. This role supports UWNYC’s institutional fundraising efforts across foundation and corporate giving, focusing on research, proposals, and stewardship to advance community impact.

The Associate will help manage a growing portfolio of funding opportunities, coordinate with program and finance staff, and ensure timely preparation of grant materials, reports, and communications

Qualifications

• Minimum of one year of experience in nonprofit fundraising, philanthropy, or a related field is required.
• Strong writing, editing, and research skills with attention to detail and accuracy.
• Excellent organizational and project management skills, with the ability to manage multiple projects and deadlines.
• Demonstrated ability to coordinate information and deliverables across departments and stakeholders.
• Proficiency in Microsoft Office Suite; experience with donor databases and CRM systems.
• Experience with Monday.com and Raiser's Edge a plus.

Responsibilities

• Support prospect research and maintain the foundation prospect pipeline.
• Assist in preparing grant proposals, letters of inquiry, and reports.
• Coordinate grant deadlines, deliverables, and renewal opportunities.
• Support funder stewardship materials and communications.
• Provide administrative support to the Foundation and Institutional Relations team.

Skills

Fundraising experience

Writing & editing

Research skills

Organization & project management

Collaboration across departments

CRM/donor databases

Tools

Microsoft Office Suite

Donor databases/CRM systems

Monday.com

Raiser's Edge

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Associate, Foundation and Institutional Relations

Full Time New York, NY, US

5 days ago Requisition ID: 1111

Salary Range: $64,000.00 To $69,500.00 Annually

Position: Associate, Foundation and Institutional Relations

Reports to:Senior Director, Foundation and Institutional Relations

Department:Resource Development

Organization Summary:

United Way of New York City (UWNYC) works with a coalition of trusted partners to unite community power with citywide possibility. Together, we meet today’s most urgent needs while building transformative solutions for tomorrow — striving for health, opportunity, and prosperity for every New Yorker in every neighborhood. Part of the United Way Worldwide system, one of the world’s most recognized charitable brands, we believe that New Yorkers deserve to thrive where they live and envision a future where all New Yorkers have the resources they need to live long, healthy lives in flourishing and resilient neighborhoods. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance.

UWNYC’s Resource Development work follows a place-based model—partnering directly with neighborhoods, schools, and families to design solutions informed by local knowledge, community priorities, and the lived experiences of New Yorkers.

Position Overview:

Reporting to the Senior Director, Foundation and Institutional Relations, the Associate, Foundation and Institutional Relations (Associate) plays an important role in supporting UWNYC’s institutional fundraising strategy, with a focus on foundation and institutional philanthropy. Working as part of the Resource Development team, the Associate will support a growing portfolio of funding opportunities across UWNYC’s areas of community impact, including food, health, justice, and education.

The Associate will support prospect research, proposal and report development, funder stewardship, grants management, and cross-functional coordination. This role requires strong writing, research, organizational, relationship-building, and project management skills, as well as the ability to manage multiple priorities and work collaboratively with colleagues across the organization.

Primary Responsibilities:

Prospect Research and Pipeline Support

• Conduct research on prospective foundation funders using research tools, databases, and publicly available information.
• Support the identification and qualification of prospective funding opportunities aligned with UWNYC’s programs, priorities, and institutional fundraising strategy.
• Support the management of the foundation prospect pipeline by maintaining accurate records of prospects, outreach, deadlines, cultivation activities, and next steps.
• Prepare prospect research, funder profiles, and background materials to support cultivation and solicitation strategies.

Grants Management and Reporting

• In coordination with leadership from the Resource Development Team, support the development of grant proposals, concept notes, letters of inquiry, briefings, and other funding materials by conducting research, gathering information, drafting and editing content, and coordinating internal inputs.
• Upload and submit proposals, reports, and required documents through various online portals.
• Support tracking grant deadlines, deliverables, reporting requirements, and renewal opportunities throughout the grant lifecycle.

Funder Stewardship and Communications

• Support the development and maintenance of funder stewardship materials, including updates, correspondence, presentations, and impact materials.
• Research and prepare background materials, meeting documents, talking points, and presentations for meetings with funders.

Administrative Support

• Support the tracking of grant agreements, awards, payments, reporting requirements, and other grant-related documentation.
• Coordinate meetings, prepare briefings, and provide administrative support to the Foundation and Institutional Relations team as needed.
• Perform other duties and special projects as assigned in support of the Resource Development team.

Skills, Knowledge, and Experience:

• Minimum of one year of experience in nonprofit fundraising, philanthropy, or a related field is required. Three to five of experience preferred.
• Strong writing, editing, and research skills with attention to detail and accuracy.
• Excellent organizational and project management skills, including the ability to manage multiple projects and deadlines.
• Demonstrated ability to work collaboratively with colleagues across departments and effectively coordinate information and deliverables from multiple stakeholders.
• Proficiency in Microsoft Office Suite and comfort with donor databases and CRM systems.
• Experience with Monday.com and Raisers Edge a plus!
• Ability to work collaboratively in a fast-paced, mission-driven environment.
• Analytical Skills
• Effective and Engaging Communication
• Organizational Skills
• Planning and Execution
• Critical Thinking

Additional Requirements:

• UWNYC is presently on a Hybrid/In-Person work schedule.

United Way of NYC Core Competencies for All Staff

• Mission Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal.
• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

United Way of New York City is an Equal Employment Opportunity Employer