Associate Facilities Manager

RSM Facility Solutions; Mount Laurel Township (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

RSM Facility Solutions is seeking a project-focused coordinator to qualify vendor proposals, manage work orders, and support the Program Manager in initiatives to enhance processes. The role involves minimal travel and a high level of experience is expected.

You will maintain vendor relations, provide timely quotes, track invoices, and communicate status to clients and the Program Manager to keep projects on track. Strong organizational and communication skills are essential.

Qualifications

• Degree and at least three years of project management experience.
• Proficiency with MS Office and a work management system.
• Willingness to expand knowledge.

Responsibilities

• Manage client work order verification process according to client service level agreements.
• Provide timely price quotes to the Program Manager for approval; follow up with the client after submission.
• Establish and maintain existing vendor relations.
• Match and assign the appropriate vendor for the work order.
• Ensure the timely dispatch of vendors.
• Maintain accurate records of the work orders, invoices, reports, emails, and other correspondence.
• Collaborate with clients on a national level; communicate status to Program Manager and client to remain on track for each work phase.
• May analyze and resolve client issues and concerns.
• Participants in evaluating and reconciling vendor invoices.
• In conjunction with billing, ensure client invoices are accurate.
• Consistently ensure client work orders are completed per their service level agreements.
• Act as the point person for problem resolution and client relations for multiple projects; escalates to Program Manager as necessary.
• Weekend and after-hours follow-up and support for clients as needed.
• Commitment to learning all aspects of Program Manager role.
• Other duties as required or assigned.
• Strong organizational skills.
• Attention to detail.
• Adaptable and able to work in a fast-paced environment.
• Demonstrates attention to detail and accuracy.
• Possess excellent time management skills.
• Problem resolution skills.
• Displays professional communication skills.

Skills

Time management

Attention to detail

Problem solving

Professional communication

Organizational skills

Education

Degree in Project Management

Bachelor's degree or equivalent

Tools

MS Office

Work management system

Job description

This position is responsible for (1) qualifying vendor proposals including scope and price, (2) ensuring work order completion, (3) sourcing vendors to support the client's needs, and (4) supporting the Program Manager in initiatives to enhance own skillset. This position requires a high level of experience, minimal travel.

Job Responsibilities.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Manage client work order verification process according to client service level agreements
• Provide timely price quotes to the Program Manager for approval; follow up with the client after submission.
• Establish and maintain existing vendor relations
• Match and assign the appropriate vendor for the work order
• Ensure the timely dispatch of vendors
• Maintain accurate records of the work orders, invoices, reports, emails, and other correspondence
• Collaborate with clients on a national level; communicate status to Program Manager and client to remain on track for each work phase.
• May analyze and resolve client issues and concerns.
• Participants in evaluating and reconciling vendor invoices
• In conjunction with billing, ensure client invoices are accurate.
• Consistently ensure client work orders are completed per their service level agreements.
• Act as the point person for problem resolution and client relations for multiple projects; escalates to Program Manager as necessary.
• Weekend and after-hours follow-up and support for clients as needed.
• Commitment to learning all aspects of Program Manager role.
• Other duties as required or assigned.
• Strong organizational skills
• Attention to detail
• Adaptable and able to work in a fast-paced environment.
• Demonstrates attention to detail and accuracy.
• Possess excellent time management skills.
• Problem resolution skills
• Displays professional communication skills

Supervisory Requirements.

This position does not have supervisory responsibility.

Requirements

Education/Experience.

• Degree with three years’ experience in Project Management or any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.
• To perform this job successfully, an individual should have basic skills in a work management system, proficiency in MS office skills and the willingness to expand their knowledge.

Work Environment/Physical & Visual Demands.

• This position works a fluctuating schedule Monday – Friday; flexibility is required
• This position requires extensive contact with people and local travel may be required.
• Physical Demands: Speaking, Listening, Writing, Sitting, Keystroke, Crouching, Kneeling, Reaching, Standing, Walking, Pushing, Pulling, Finger movement, Squatting, Grasping, Repetitive Motion, and Sedentary/ Light work, Climbing, requiring lifting up to 20lbs or up to 50lbs with assistance.
• Visual Demands: Visual acuity to perform activity such as viewing computer terminal and reading.
• Environment Conditions: This position is subject to sufficient noise with an indoor environmental condition; protected from weather conditions but not necessary from temperature changes