Associate Facilities Coordinator

Arrive Logistics; Chicago, Northern (IL, KY); Hybrid; USD 48,000 - 59,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Relocation assistance

Casual dress code

Downtown Chicago location

Wellness days

Parental leave

Job summary

Arrive Logistics is seeking an Associate Facilities Coordinator to support a safe, clean, and functional office environment in downtown Chicago. You will assist with maintenance, space planning, and safety policy implementation to ensure smooth daily operations.

The role requires collaboration across teams, ability to manage tickets, and support for moves and ergonomic setups. Relocation packages are available for non-local candidates, with a comprehensive benefits program.

Qualifications

• Experience with project management, vendor management, security, or maintenance.
• Able to communicate and collaborate effectively with members at all levels of the company.
• Proven ability to prioritize and complete projects and objectives from start to finish in a fast-paced environment.
• Normal mobility, manual dexterity, and normal visual and auditory ability.
• Able to lift up to 50 lbs. and safely utilize assisting devices for heavier projects.

Responsibilities

• Maintains physical space by ensuring employees have a safe, clean, and functional environment.
• Perform minor maintenance and repairs as needed.
• Ensures assigned site systems and equipment are in proper working order and available for use.
• Performs routine interior walkthrough and site inspections to ensure Arrive's standards of safety and cleanliness are upheld.
• Performs routine exterior patrol between offices.
• Assists with site shipping & receiving services and applications.
• Receives and processes facilities tickets and requests; resolves problems quickly.
• Participates in emergency preparedness planning and ensures safety standards are followed.
• Maintains inventory of supplies and reorders as needed.
• Assists with and tracks office space, moves, and ergonomic equipment placement.
• Other duties as assigned by Director of Facilities and Leadership team.

Skills

Project management

Vendor management

Security

Maintenance

Communication

Mobility

Lifting up to 50 lbs

Job description

Arrive Logistics is a leading transportation and technology company in North America, with plans to continue to grow significantly year over year. Our success is a testament to our remarkable team and what we are building together. We're committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment.

Who We Want

The Associate Facilities Coordinator will assist the Facilities team with maintaining an efficient and smooth operation of the office to create a safe, clean, functional environment. This includes minor maintenance, purchasing of material, equipment & supplies, occupancy/space planning services, and implementing and managing safety and security policies, procedures, and equipment.

What You’ll Do

• Maintains physical space by ensuring employees have a safe, clean, and functional environment.
• Perform minor maintenance and repairs as needed.
• Ensures assigned site systems & equipment are in proper working order and available for use.
• Performs routine interior walkthrough and site inspections to ensure Arrive's Standards of safety, cleanliness, and functionality are upheld.
• Performs routine exterior patrol between offices.
• Assists with site Shipping & Receiving services and applications.
• Receives and processes Facilities tickets and requests; ensures problems are resolved quickly and efficiently.
• Participates in emergency preparedness planning and ensures safety standards are followed throughout the facility.
• Maintains inventory of supplies; reorders as needed.
• Assists and tracks office space, completes team moves, and moves any ergonomic equipment and standing desks to ensure ease of transition for the employee.
• Other duties as the Director of Facilities and the Leadership team assigns.

Qualifications

• Experience with project management, vendor management, security, or maintenance experience, preferred.
• Able to communicate & collaborate effectively with members at all levels of the company.
• Proven ability to prioritize and complete projects and objectives from start to finish in a fast-paced environment.
• Normal mobility, manual dexterity, and normal visual & auditory ability.
• Able to lift up to 50 lbs. and safely utilize assisting devices for heavier projects.

The Perks of Working With Us

• Take advantage of excellent benefits, including medical, dental, vision, life, and disability coverage.
• Invest in your future with our matching 401(k) program.
• Build relationships and take part in learning opportunities through our Employee Resource Groups.
• Enjoy office wide engagement activities, team events, happy hours and more!
• Leave the suit and tie at home; our dress code is casual.
• Work in the heart of downtown Chicago, IL!
• There are CTA and L train stops walking distance from the office and you can store your bike safely inside of the building.
• Sweat it out at the LifeStart gym in our office building that includes brand new Peloton bikes, top-of-the-line equipment and personal training options.
• Maximize your wellness with free counseling sessions through our Employee Assistance Program
• Get paid to work with your friends through our Referral Program!
• Take time to manage your physical and mental health - we offer company paid holidays, paid vacation time and wellness days.
• Receive 100% paid parental leave when you become a new parent.
• Get relocation assistance! If you are not local to the area, we offer relocation packages.

$48,000 - $59,000 a year

The base salary range for this position is $48,000 - $59,000, plus bonus and benefits. The range displayed on each job posting reflects the pay range for the position across all locations. Within the range, individual pay is determined based on work location, job-related skills, experience, relevant education or training.

Your Arrive Experience

When we say "award-winning culture," we mean it. We've been recognized as a top workplace by Inc., Fast Company, Fortune, and earned Top Workplaces and Great Place to Work, to name a few. We intend on topping many more of those lists in the years to come, but we're not in it for the trophies. We're committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive's walls, including Women in Logistics, Emerging Professionals, Prisms, Black Logistics Group, Salute, and Unidos.