Associate Event Coordinator (Remote)

AHIMA; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Associate Event and Continuing Education Logistics Coordinator to support various event product lines. This role involves coordinating logistics for in-person and virtual events, managing attendee communications, and providing administrative support. If you thrive in a fast-paced environment and possess strong organizational skills, this opportunity allows you to contribute to impactful educational experiences. Join a mission-driven organization dedicated to empowering health professionals and enhancing healthcare quality through innovative events.

Qualifications

• 1-2 years of relevant experience in event coordination.
• Proficiency in MS Office applications and strong organizational skills.

Responsibilities

• Coordinate logistical requirements for events and manage attendee communications.
• Provide onsite support and create event materials using WordPress.

Skills

MS Office Applications

Organizational Skills

Communication Skills

Event Coordination

Attention to Detail

Education

Relevant Experience

Tools

Zoom

GoToWebinar

WordPress

HTML

Job description

About Us

The American Health Information Management Association (AHIMA) is a global nonprofit, membership association for health professionals involved in health information management essential for delivering quality healthcare. We provide education, certification, professional development, and advocacy. With over 60,000 members, we credential more than 100,000 health information professionals.

Our mission to empower people to impact health is guided by our core values:

• Integrity: We act with honesty and accountability, making us trustworthy and credible leaders.
• Boldness: We pursue big ideas and challenges with purpose, recognizing our influence on health, safety, and well-being.
• Inclusivity: We respect the dignity of every human, valuing diverse voices and opinions to achieve the best results.

Diversity and Equal Opportunity

AHIMA is an equal opportunity employer. All qualified applicants will receive consideration regardless of gender, gender identity, race, color, religious creed, national origin, age, sexual orientation, disability, or veteran status.

Role Overview

The Associate Event and Continuing Education Logistics Coordinator supports all event product lines, including in-person and virtual events, seminars, boot camps, and webinars. This role also provides administrative support for Continuing Education fulfillment across various offerings. The position involves managing projects within established guidelines, adapting to evolving needs, and handling last-minute changes with a calm, logical approach.

Responsibilities

1. Coordinate with internal teams to understand and assess logistical requirements for events.
2. Execute attendee email communications for seminars, boot camps, and webinars.
3. Organize attendee data and prepare conference materials like name badges and tent cards.
4. Create download pages for seminar materials using WordPress.
5. Provide onsite support for registration and event app troubleshooting at in-person events.
6. Coordinate with teams and speakers for webinars and virtual conferences.
7. Use templates, processes, and guidelines to produce event materials, including formatting presentation slides for consistency.
8. Support virtual event projects across platforms such as GoToWebinar, Zoom, and Wistia.
9. Create evaluations, quizzes, certificates, and reports via online survey platforms.
10. Assist Continuing Education Managers with product applications as needed.
11. Provide administrative support to the Director and Event Planners as required.

Knowledge and Skills Requirements

1. 1-2 years of relevant experience (Required)
2. Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) (Required)
3. Strong organizational and prioritization skills (Required)
4. Excellent verbal and written communication skills (Required)
5. Ability to manage tasks under tight deadlines with attention to detail (Required)
6. Ability to work independently and as part of a team (Required)
7. Willingness to learn new software and technologies (Preferred)
8. Experience with event software (Zoom, GoToMeeting), WordPress, and HTML (Preferred)