ASSOCIATE DISTRICT COURT CLERK III - District Clerk

Tarrant County; Fort Worth (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Tarrant County is seeking an Administrative Clerk to accurately compose, organize, and maintain District Court records across Civil, Criminal, and Family sections. This role involves coordinating with court staff, law enforcement, attorneys, and the public per District Clerk policy.

The position requires an Associate’s degree or equivalent, at least one year of related experience, and proficiency in word processing with a 35 WPM typing test.

Qualifications

• Associate degree or equivalent is required.
• At least 1 year of experience in a related field.
• Word processing and PC knowledge preferred.
• Typing test of 35 WPM required.
• Criminal background check required and compliance with all administrative requirements.

Responsibilities

• Maintain all District Court case files and related records.
• Attend court sessions and serve as liaison among court, county departments, law enforcement, attorneys, and the public.
• Process electronically filed cases and pleadings for Civil, Family, Criminal, and Juvenile sections.
• Input and update docket and attorney/court information; notify parties of hearings.
• Balance cash drawer and handle monies from new suits, bonds, and transfers.

Skills

Word processing

PC knowledge

Typing 35 WPM

Background check compliance

Education

Associate's degree or equivalent

Job description

Accurately compose, compile, assimilate and maintain the care, custody, and control of District Court records. Monitor and prioritize work flow to ensure that all work is processed in a timely manner. Attend Court sessions and act as a liaison between the Court and other County departments, law enforcement agencies, attorneys, and the general public as directed by District Clerk policy and management. Determine and assure proper procedures are followed as they affect the tasks required of the position.

These jobs duties and responsibilities are to reflect all sections of the District Clerk's Office including Civil, Criminal, and Family.It is not required to know or learn the duties of all sections but rather those applicable to an assigned section.

1. Maintains all case files for the District Courts
2. Trains in different Courts as work assignments are changed. Learns different procedures of each Court.
3. Produces and issues all forms of warrants and processes to assure proper movement and appearance of parties and witnesses.
4. Issues Orders of Sale, Executions, and Abstract of Judgments. Records the entry of returned service papers in a timely manner.
5. Identifies and file marks all documents via mail, electronic filing, or in-person.
6. Determines proper processing and distribution of paperwork/pleadings according to Texas Rules of Court, Texas Family Code, and Texas Penal Code, Code of Criminal Procedure, and all office policies.
7. Conforms, processes, certifies, and distributes copies of all orders signed by the judge. Handles judgment, sentence, and commitments.
8. Inputs and updates computer information on legal documents filed, changes in the Attorney database, status of parties and cases, and service paper tracking.
9. Generates monthly report of court case activity to be sent to Austin.
10. Assumes Administrative Clerk and Court Coordinator phone and administrative duties in their absence.
11. Enters information on docket sheets; sets, resets and cancel hearings; notifies attorneys and parties of trial; and assists the judge in the Court Coordinator's absence.
12. Provides general guidelines and case information to attorneys, prose litigants, and the general public.
13. Operates scanner to produce electronic images for recording court minutes and to preserve the courts records.
14. Updates dismissal dockets, process cost bills, and releases of judgments when paid.
15. Reviews and approves all bonds to confirm that they comply with court orders and the civil statutes.
16. Determines when to prepare a certificate of proceeding and makes computer entries to notify all necessary agencies of court action.
17. Determines what law enforcement agencies, schools, and day care centers to notify in family violence cases and notify immediately by fax and mail.
18. Assembles jury strikes for State and Defense attorneys to formulate a list of jurors to be seated and sworn and to prevent a mistrial based on improper jury selections.
19. Attends court sessions to determine and assure that proper procedures are being followed in processing actions that affect District Court cases.
20. Responsible for the filing and collection of monies on all new suits, motions, bonds, ingoing and outgoing transferred cases, writs, issuance and service of process. Balances cash drawer and makes daily deposit.
21. Processes electronically filed cases and pleadings for Civil, Family, Criminal, and Juvenile sections. This includes verifying documents, debiting customers accounts, preparing return receipts, and processing the appropriate documents. Notifies the respective Court Clerks when E-File documents are completed.
22. Responsible for tracking, ordering and returning closed court files from the Record Center and District Clerk Records departments. Assists the public with looking up disposed records.
23. Performs all related clerical duties.
24. Performs all other related duties as assigned

• Associate's degree or equivalent.
• A minimum of one (1) year experience in a related field is required.
• Knowledge of personal computers and word processing is preferred.
• Must take and pass typing test of 35 WPM.
• Must pass criminal background check and comply with all administrative requirements of the District Clerk.

While performing the duties of this position, the incumbent is regularly required to sit, walk, stoop, stand, carry, lift, reach, pull and push.