Associate Director, US Congress Strategy & Operations Lead

Biogen; Cambridge (MA); On-site; USD 144,000 - 198,000; Full time

Job summary

An established industry player is seeking an Associate Director to lead the US Congress Strategy & Operations. This pivotal role involves overseeing congress operational excellence, managing cross-functional teams, and ensuring compliance with pharmaceutical regulations. As a strategic advisor, you'll collaborate with commercial leadership to develop congress strategies, manage budgets, and enhance operational delivery. Join a dynamic team dedicated to delivering life-changing medicines while fostering an inclusive culture that values diverse perspectives. If you're passionate about making a significant impact in the biotechnology sector, this opportunity is for you.

Benefits

Medical, Dental, Vision, & Life insurances

Fitness & Wellness programs

Short- and Long-Term Disability insurance

Paid vacation and end-of-year shutdown

Company paid holidays

Paid Maternity and Parental Leave

401(k) with company match

Employee stock purchase plan

Tuition reimbursement

Employee Resource Groups participation

Qualifications

• 8+ years of experience in pharmaceutical/biotech program planning and execution.
• Strong understanding of meeting planning and compliance regulations.

Responsibilities

• Lead the development of congress strategy plans and manage supplier relationships.
• Oversee financial management and ensure compliance with regulations.

Skills

Meeting Planning Management

Pharmaceutical Regulations Knowledge

Supplier Management

Project Management

Budget Forecasting

Event Management

Education

High School Diploma

Bachelor's Degree

Tools

Project Management Software

Job description

Job Description

The Associate Director, US Congress Strategy & Operations Lead, will lead projects focused on congress operational excellence, best practices, fiscal and compliance responsibilities, and work with Commercial leadership to support seamless cross-product delivery at each congress where NA Commercial has a presence.

The lead is a valued advisor to all TA Leaders, franchises, and brands within Biogen North America, co-developing the NA Commercial congress strategy plans, including exhibit design, sponsorship selections, and association relationship management based on business priorities and approved budgets. Additionally, this role is required to lead complex, cross-functional teams to successfully manage the execution of key North America business engagement tactics spanning across commercial and medical.

Responsibilities

Strategic Congress Management Solutions

• Enable the Development of NA Commercial Congress Strategy plans across all NA Commercial therapeutic area(s), in collaboration with Customer Engagement Leadership by advising TA leaders on exhibit design, sponsorship selections, association relationship management and budget forecasting.
• Act as the main point of contact for all association correspondences and negotiations on behalf of Biogen.
• Design and maintain standard operating procedures, business policies and standard program tasks to produce and to support excellence in execution and operational delivery.
• Have strategic governance over all significant program sourcing, logistic management, and group travel across all Biogen enterprise-wide congresses.
• Leverage a continuous improvement mindset to surface learnings and improvements, as well as bring industry best practices to the awareness of the Head of Meetings & Congresses.

Project Management

• Required to lead complex, cross-functional planning teams to successfully manage the execution of key above TA USO business engagements spanning across commercial and medical.
• Advise on Exhibit and Sponsorship strategy/design, engagements pull through and determine/authorize the best way to operate meeting logistics (on a holistic and per congress basis).
• Accountable to driving timelines for multiple workstreams including all related tasks of the project and holding cross functional partners accountable both upwards and laterally.

Financial Management

• Directly accountable to all associated functional and brand direct spend on behalf of all the Biogen North America TA's. This includes negotiating, forecasting, and reconciling across all brands and therapeutic areas budgets.

Supplier Management

• Accountable to supplier management of meeting management and exhibit house preferred suppliers & outsourced work, including onboarding, training, and support.
• Determines department resource needs based on annual plan of meeting tactics.
• Compliance Processing for HCP Engagements.
• Be fully aware of Biogen compliance rules and strictly adhere to all rules holding both internal team members, stakeholders, and suppliers accountable.

Qualifications

Required Skills

• Hands-on working experience, knowledge and understanding of both the meeting and pharmaceutical industries and the business practices that support best in class meeting planning management and execution for biotechnology and pharmaceutical companies.
• 8+ years with direct and sole accountability to planning, management and oversight of all aspects of executing pharmaceutical and/or biotechnology programs, meetings, congresses and events.
• 4+ years’ experience of direct management of outsourced suppliers and oversight of project teams.
• Knowledge, understanding and experience with pharmaceutical regulations such as (HIPPA and the Sunshine Act).
• Some form of tenure and/or long-term experience in any or all is required.
• Experience with third party meeting and event management companies.
• High school diploma required / B.A preferred.

Preferred Skills

• CMP Certification.
• Hospitality management.
• Should be affiliated with a meeting association such as MPI or PCMA.

Additional Information

The base salary range for this position is $144,000 to $198,000. Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees and their families' physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances.
• Fitness & Wellness programs including a fitness reimbursement.
• Short- and Long-Term Disability insurance.
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31).
• Up to 12 company paid holidays + 3 days off for Personal Significance.
• 80 hours of sick time per calendar year.
• Paid Maternity and Parental Leave benefit.
• 401(k) program participation with company matched contributions.
• Employee stock purchase plan.
• Tuition reimbursement of up to $10,000 per calendar year.
• Employee Resource Groups participation.

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.