Associate Director, Quantum Institute

New York University; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

The Associate Director of NYU Quantum Institute will serve as the operational backbone, ensuring the seamless execution of high-level academic and industry-facing initiatives. Manage all facets of the Institute, planning programming and events, coordinating international visitors, overseeing research engagements, and acting as the primary contact for industry partners, budgets, and partnerships.

Work with the Director to develop funded initiatives and fellowships, assisting in grant

Qualifications

• Bachelor's degree required.
• 5+ years relevant administrative or project management experience, including managing budgets and events.
• Experience in working with faculty and distinguished scholars to develop projects and events.
• Experience in higher education, research universities, startups, or scientific organizations preferred.
• Excellent interpersonal, communication, customer service and organizational skills.
• Ability to interact with diverse stakeholders and work in a fast-paced environment.
• Strong professional writing skills for proposals, reports and industry-facing correspondence.
• Proficiency with modern scheduling tools, project management software and virtual meeting platforms.

Responsibilities

• Serve as operational backbone for NYU Quantum Institute and ensure seamless execution of initiatives.
• Manage all facets of the Institute, plan programming and events, coordinate international visitors, oversee research engagements, and act as primary contact for industry partners and budgets.
• Collaborate with the Director to conceive and implement funded initiatives and fellowships, including grant administration, budgeting, and leveraging university resources to scale activities.

Skills

Interpersonal skills

Communication

Customer service

Organizational skills

Problem solving

Stakeholder management

Teamwork

Diplomacy

Attention to detail

Written proposals

Scheduling tools

Project management software

Virtual meeting platforms

Education

Bachelor's Degree

Tools

Scheduling tools

Project management software

Video conferencing

Job description

Position Summary

The Associate Director of NYU Quantum Institute will serve as the operational backbone, ensuring the seamless execution of high-level academic and industry-facing initiatives. Manage all facets of the Quantum Institute, planning programming and events, navigating the complex scheduling of international visitors, overseeing research engagements, and acting as a primary point of contact for industry partners, program and event budgets. Work with the Director to conceptualize and implement new funded initiatives and fellowship opportunities, including assistance in grant making, budgeting, and identifying university resources to accommodate an increased number of visitors and events.

Qualifications

Required Education: Bachelor's DegreeRequired Experience: 5+ years relevant administrative or project management experience, or an equivalent combination of education and experience, including managing budgets, working with faculty and distinguished scholars to develop projects and events, and overall office and financial management.Preferred Experience: 5+ years experience within a research university, a high-tech startup, or a scientific organization.Required Skills, Knowledge and Abilities: Excellent interpersonal, communication, customer service, and organization skills. Ability to solve problems and interact with individuals at all levels. Ability to work and communicate effectively with diverse stakeholders. Strong teamwork abilities and diplomacy skills. Attention to detail with ability to perform multiple tasks in a fast-paced environment. Strong professional writing skills for drafting proposals, reports, and industry-facing correspondence. Proficiency with modern scheduling tools, project management software, and virtual meeting platforms. Ability to handle sensitive research data and confidential partnership information with the utmost professionalism.Preferred Skills, Knowledge and Abilities: Familiarity with the terminology of quantum information science or semiconductor physics. Experience with federal grant reporting systems and academic compliance standards. Previous experience in a role requiring heavy international coordination.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $110,000.00 to USD $130,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.