Associate Director, Project Management

Calcium+Company; Philadelphia (Philadelphia County); On-site; USD 100,000 - 130,000; Full time

Job summary

Calcium+Company in Philadelphia is looking for an Associate Director of Project Management to oversee multiple direct reports and manage various brands. This role is crucial for ensuring on-time and on-budget deliverables while leading cross-functional teams effectively.

The ideal candidate will have a Bachelor's degree and over 7 years of experience in the advertising industry, particularly in pharmaceuticals, along with strong leadership and project management skills.

Responsibilities include managing client relationships, adhering to budgeting concerns, and driving team morale while ensuring processes are efficiently followed.

Qualifications

• 7+ years of experience in the advertising industry, preferably pharmaceutical.
• Supervisory experience required.
• Experience with product launches, med/legal requirements, and FDA submissions.

Responsibilities

• Manage multiple direct reports and ensure project deliverables.
• Identify and mitigate project risks.
• Oversee client relationships and internal processes.

Skills

Leadership skills

Communication skills

Project Management best practices

Budget management

Risk identification and mitigation

Education

Bachelor's degree

Tools

Microsoft Office Suite

Project management software

Job description

Associate Director, Project Management

Project Management Department

Reports to: SVP, Group Director, Project Management

Job Summary

The Associate Director, Project Management is energetic and committed to holistically managing multiple direct reports as well as multiple brands across multiple clients. This person is the problem‑solving partner to the cross‑functional leads for all things logistical, leading the agency team to meet its deliverables with both decisiveness and confidence. The Associate Director of Project Management plays an important proactive role in helping to identify and manage project risks and is accountable for ensuring that their team is successfully managing multichannel deliverables that are on time, on budget, and on strategy.

The Associate Director of Project Management is responsible for assuring their direct reports are supported and supervised appropriately. This includes, but is not limited to, validating schedules, digital statements of work, timelines, and asset allocation.

Additionally, the Associate Director of Project Management assures that monthly top‑line reports from operational staff are delivered in a timely fashion and that operational staffing is appropriate for forecasted workflows for their brands. This person also collaborates closely with the Director of Project Management to identify process solutions and implementation strategies with internal agency and client stakeholders. They also apprise the Director of Project Management with real‑time information as it pertains to brands and the tactical management of those teams, including forecasting and staffing.

Key Job Responsibilities

PM Methodology / Internal Process

• Partners with cross‑functional leads to continually evaluate agency processes and procedures to ensure efficiencies are being identified and implemented


• Acts as the owner of Calcium+Company process, ensures the team adheres to the proper process


• Develops, manages, and supports client relationships with key accounts as assigned; identifies value‑added opportunities to strengthen client/agency partnerships


• Helps manage new business efforts with internal leadership team

Estimating/Finances

• Ensures a profitable model on their books of business and can properly diagnose budget concerns for a wide variety of projects


• Manages costs and timelines across a portfolio of projects


• Can navigate complex scoping and pricing discussions with clients


• Partners with internal stakeholders on the development of yearly statements of work (SOWs)


• Serves a key stakeholder and leader in assuring that weekly internal brand financial meetings are taking place


• Works in tandem with Financial and Account Services counterparts to ensure tactics are being managed to approved estimates


• Ensures that direct reports are managing and leading in the same way across the brands they service


• Leads counterparts in reviewing and communicating actuals versus estimates to broader core team members to effectively manage profitability of specified tactics

Resource Allocation

• Partners with the Director of Project Management to continually assess operational resources and ensure they are deployed and leveraged to meet brand needs (i.e., balanced workloads, talent to task, etc)


• Actively manages resource allocation with internal teams by identifying resource gaps and working to proactively fill them with internal resources and/or resources to be identified

Internal Relationships and Team Leadership

Managerial skills

• Acts as a conduit for a productive culture and drives a positive team morale


• Manages the work and performance of direct reports; serves as a mentor and coach


• Authors and delivers reviews of direct reports, helping them set appropriate goals

Job Qualifications

• Bachelor's degree required


• Must have 7+ years of experience in the advertising industry (pharmaceutical preferred)


• Must have supervisory experience


• Possesses excellent leadership and communication skills


• Expert in PM best practices, including methodologies, risk identification, and mitigation approaches


• Product launch, med/legal, and FDA 2253/OPDP submission experience


• Microsoft Office Suite: Word, Project, Excel, PowerPoint; Acrobat Professional; web‑based routing and project management system administration


• Can mindfully manage deadlines, multiple tasks, and challenges

Willingness to go beyond what is described in the job description and be flexible for the team, and ultimately, the work

For U.S. Job Seekers, it is the policy of Calcium+Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability or any other basis prohibited by applicable federal, state or local law.

EOE/AA/M/D/V/F