Associate Director, Project Management

Leo New York; New York (NY); On-site; USD 97,000 - 156,000; Full time

Job summary

Leo New York seeks an Associate Director of Project Management to drive delivery across large-scale and smaller client projects. You will maintain timelines, align multi-disciplinary teams, and mitigate risks while partnering with creative, account, strategy, and partner agencies to ensure timely, high-quality outcomes.

The role requires senior-level program management skills, strong financial oversight, and experience coordinating complex multi-channel campaigns in a fast-paced agency setting.

Qualifications

• 10+ years of experience in an advertising agency or creative services organization.
• Experience leading senior cross-functional stakeholders including creative, strategy, production, technology, operations, and resourcing.
• Expert-level knowledge in project management, including 360° integrated campaigns, multi-faceted engagements, and global programs.
• Expert-level experience in project financial management including scope development, budget tracking, reconciliations, estimates, etc.

Responsibilities

• Develop timelines and enforce processes, workflows and tools to support efficient delivery of client work.
• Manage multiple concurrent projects of varying size and adjust priorities as needed.
• Collaborate with resourcing to accurately represent project and resource needs weekly.
• Coordinate with creative leads to communicate priorities and manage calendars around milestones and deadlines.
• Guide and shepherd creative work through internal reviews and share recaps of reviews.

Skills

Project management

Stakeholder management

Cross-functional leadership

Budget tracking

Workfront/Smartsheet

Tools

Workfront

Smartsheet

Job description

Company Description

A global creative constellation built for what's next—uniting the human vision of the Leo Burnett network with the innovation of Publicis Worldwide.

Company Description

A global creative constellation built for what's next—uniting the human vision of the Leo Burnett network with the innovation of Publicis Worldwide.

Leo is HI × AI: Human Insight, Human Ideas, Human Impact—supercharged by the data and technology to move faster, go further, and deliver everywhere.

Leo brings together 15,000+ people across 90 countries, combining global scale with creative firepower to drive outsized impact for brands.

Overview

The Associate Director, Project Management s responsible for the health and quality of large-scale and small-scale client projects, focusing on maintaining delivery efficiency and quality, risk mitigation and resolution.

The ideal candidate should have experience structuring and leading marketing and advertising projects comprised of multidisciplinary resources and parallel lines of business. They will have demonstrated success working within an integrated agency team (IAT), collaborating with key agency stakeholders, including but not limited to Creative, Client Services/Account Team, Strategy, Media and Partner Agencies. Experience with managing multichannel engagements (TVC/OLV, print, digital/integrated, experiential, activation, etc.) is required.

They will also possess a proven ability to represent the Project Management discipline with internal and client stakeholders and be deft at building and maintaining strong relationship with agency, client, and third-party partners. They will work with these entities to proactively solve challenges and contribute to the development of processes that adapt to evolving business challenges, best practices, and industry standards.

Responsibilities

• Work with account and client stakeholders to develop timelines, instill and enforce processes, workflow and tools that support the efficient delivery of client work, including communicating if things need to change
• Responsible for the management and understanding of multiple concurrent small to large scale projects and adjusting based on priorities
• Partner with project management department and resourcing to accurately represent project and resource needs on a weekly basis
• Partner with creative lead(s) to communicate daily/weekly priorities and manage their calendars as it relates to project milestones and deadlines
• Partner and communicate with creative teams to effectively shepherd and manage the evolution of creative work, ensuring creative/internal reviews are scheduled in a timely manner and recaps of "Internal" creative reviews are shared out
• Work with project managers from partner agencies to build integrated project schedules that align on internal, partner and client reviews
• Maintain and update daily hot sheet, focusing on priorities

Qualifications

• 10+ years' experience in an advertising agency and/or creative services organization, working with high profile brands and leading senior cross-functional stakeholders including creative, strategy, production, technology, operations, and resourcing.
• Experience in the CPG industry or Financial Services is a plus.
• Expert-level knowledge and deep experience in project management, including creating processes that support 360 ̊ integrated campaigns, multi-faceted engagements, and global programs, and managing productivity and burn.
• Expert-level experience in project financial management including scope development, budget tracking, reconciliations, estimates, etc.
• Proficient in the use of Workfront and Smartsheet or similar tools for project management.

Additional Information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $97,375.00 - USD $155,961.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11/16/2026.