Associate Director of Permanency and Prevention Program

Children's Home of York; United States; On-site; USD 85,000 - 120,000; Full time

Job summary

Children's Home of York is seeking an Associate Director of Permanency and Prevention Program to oversee prevention and permanency services, ensure program fidelity, and coordinate with county and state partners. The role emphasizes policy adherence, budget oversight, staff supervision, and community collaboration.

The ideal candidate has advanced education in social services and relevant leadership experience, with a focus on compliance, data reporting, and program development within a

Qualifications

• Master’s degree preferred in social work, psychology, counseling, or related field with a minimum of two years of relevant experience.
• Experience in teaching, social services, and/or other human service experiences.
• Good written and verbal communication skills.
• 21 years or older.
• All required clearances.
• Be sensitive to and comfortable with working in a culturally diverse population.

Responsibilities

• Provide oversight to prevention coordinators and other prevention team members.
• Coordinate and deliver evidence-based, interactive programs to schools, community groups, and parents.
• Collect data and upload into web-based systems (PA WITS).
• Collaborate with community partners to build a prevention network.
• Prepare reports and documentation; perform administrative tasks as assigned.

Skills

Good written and verbal communication

Education

Master’s degree in social work/psychology/counseling

Bachelor’s degree (alternative with experience)

Job description

JOB TITLE: Associate Director of Permanency and Prevention Program

REPORTS TO: Director of Programs

RESPONSIBILITIES:

Complies with all Agency and Program policies, procedures and protocols in a professional and ethical manner. Demonstrates knowledge and application of policies, procedures, and protocols. Includes all policies in the Employee Handbook. Includes established regulations, polices, and procedures by Children’s Home of York, the Single County Authority at York/Adams Drug and Alcohol Commission (YADAC), and the Pennsylvania Department of Drug and Alcohol Programs (DDAP), and York County Office of Children, Youth and Families. Adheres to the seven commitments of the Sanctuary Model. Has read and is familiar with all regulatory and accrediting guidelines for the service sectors. Reviews at least semi-annually. Reviews with supervisors and staff. Has read and is familiar with all agency policies and procedures. Reviews at least semi-annually. Provides input for needed change. Assures dissemination of changes to policy or procedure as well as implementation in a timely manner. Collaborates in the development of policy and procedure. Effectively communicates policy and procedure. Work to ensure the health, safety, and well-being of both recipients of service and fellow team members at all times. Provides oversight to ensure that programs comply with policy and procedure. Oversees the administrative, fiscal, personnel, marketing, and service operations of the program. Participates in the planning, development, and attainment of annual budgets, budget goals, annual operating plans, and marketing plans. Oversees the compliance to budget within assigned service sectors makes efficient, frugal use of resources including Team members Funds Space/building Treatments/Services Community Recreation Transportation. Reconciles expenditures with revenue and ensures that the programs meet budgetary expectations manage revenue and expenditure adjust expenditure when revenue is below expectations. Ensures appropriate team member needs by maximizing team member usage decreasing turnover increasing desirability of affiliation with CHOY improving morale. Plans and identifies needed resources and provides understanding and rationale to ensure that required resources are allocated to service sectors. Expresses verbally and in writing whenever resources are insufficiently allocated to allow the sector to be successful. Develops work plans as deemed necessary for program areas that require improvement. Aware of and reports verbally and in writing about community, regional, state, and national trends relevant to the service sector. Reviews program procedures, oversees program development and continuous quality improvement and ensures program services adhere to Federal, State, and local laws, ordinances, regulations, contractual agreements, accreditation standards, professional standards and ethics, and agency policy. Provides oversight to ensure that programs comply with policy and procedure. Ensures that program operations meet and exceed regulatory minimums and that clear policy and procedure exist in written form to assure the likelihood that program operations will meet regulatory and exceed expectations. Ensures that programs have operating manuals with protocols that address each of the regulatory, contractual, and accrediting mandates. Participates in preparation for onsite audits/reviews and assures compliance and successful review. Participates in quarterly CQI review and uses internal review process to enhance program functioning. Uses a process to systematically identify variances in program functioning and makes adjustments as appropriate. Collaborates in the development of policy and procedure. Effectively communicate policy and procedure. Participates in Coalitions, trainings, taskforces and other relevant community and state meetings to represent the agency and maintain a knowledge of trends and current opportunities. Join a local community-based meeting that meets the needs of the agency and clients. Incorporate community-based resources into the daily programming for Prevention and Permanency. Develop relationships with community-based providers that offer mental health services. Drug and alcohol education, and career development and any other resource identified for the family. Develop strategies that bring these community providers to the programs so that they will follow the clients post discharge. Supervises the performance and development of assigned program supervisors and coordinators. Provide regular supervision for team members as appropriate. Ensures that subordinates have appropriate training and oversight to effectively achieve the agency’s mission. Maintains written summaries of supervision. Establishes agenda and format for supervision. Set goals and objectives for professional development. Maintains familiarity with ethical guidelines and practice with respect to service sectors. Assures that individual performance and performance of the service sector complies with ethical expectations. Reads and maintains familiarity with applicable Codes of Ethics. Review procedures and practice to ensure compliance. Express verbally and in writing when potential risks to ethical breach exist. Identifies and resolves ethical considerations employing a process that demonstrates the use of the ethical tenets and satisfactorily complies with said tenets. Makes ethical practice overt and causes subordinates to comport similarly. Documents and addresses formally any ethical breach. Ensures that records are kept in accordance with Department of Human Serice YADAC, Council on Accreditation, and Agency policies and standards. Ensures compliance with all regulatory requirements for documentation. Ensures that essential functions (e.g. admission process, file process, treatment process, progress report, discharge) are well documented and procedures are clear. Where appropriate ensure the use of checklists or other strategies to ensure compliance with essential function. Ensures that program operations are contained within the program manual. Ensures review of program manuals and program descriptions — verifying that service description accurately describes services rendered. Oversees appropriate communication between the programs and Agency team members, administration, county agencies, and other referral sources. Attends training and engages in the reading of relevant trade literature to stay current and relevant and communicates information throughout the agency. Participates with the Leadership Team and other meetings assigned within the agency to facilitate communication regarding agency goals. Participates with the Leadership Team and other meetings assigned within the agency to facilitate communication regarding agency goals. Identifies obstacles and barriers to attaining goals and generates and proposes solutions to such obstacles or barriers within the parameters of the resources allocated and the regulations guiding service sectors. Submits all reports/documentation prior to or by the expected time frame on a weekly, monthly, quarterly, or annual basis as appropriate. Facilitates/Implements assigned curriculum, adhering to program fidelity, and according to established regulations, polices, and procedures by Children’s Home of York. Program Implementation: Provide oversight to prevention coordinator and other prevention team members that Coordinate and deliver evidence-based, interactive programs to school districts, community groups, and parents regarding drug, and alcohol prevention education. Outreach & Education: Provide oversight to prevention team that conduct presentations to various audiences (schools, community, media) to raise awareness of current trends and promote healthy alternatives. Data & Evaluation: Provide oversight to prevention team that collect data through surveys and upload into web-based systems. Collaboration: Work with community partners, health organizations, and law enforcement to build a comprehensive prevention network. Under the direction of the Director of Programs, facilitates/implements assigned prevention programs, adhering to the program fidelity, and according to established regulations, polices, and procedures by the Children’s Home of York, the Single County Authority YADAC, DDAP, and county guidelines. Is familiar with the Program Implementation Plan. Ensures that Prevention Facilitators and Child Care Workers are adhering to program fidelity. Ensures that Prevention Facilitators and Child Care Workers are adhering to regulations, policies, and procedures. Completes and submits information to the PA WITS Data Collection System, within two weeks of program implementation. Provide on-call support services for SFP 10-14 when programs are in operation and as needed. Prepare and complete required reports and documentation as well as perform other required administrative tasks assigned. Performs other duties as assigned by Director of Programs.

ESSENTIAL FUNCTIONS OF THE JOB:

• Ability to intermittently stand and sit.
• Ability to use audio visual equipment.
• Pushing, pulling, lifting, and carrying as required.
• Must be able to describe and articulate events in both written and spoken English.
• Must be able to read and comprehend various curricula.
• Must be able to read and comprehend reports written in English.
• Has the mental and emotional capacity to work in a highly stressful environment.
• Has dependable and reliable transportation to and from program location.
• Maintains a flexible schedule for appointments and on-call duties.
• Maintains necessary licensure in the state of Pennsylvania.

QUALIFICATIONS:

• Master’s degree preferred in social work, psychology, counseling, or related field with a minimum of two years of relevant experience; or a Bachelor’s degree preferred with a minimum of five years relevant post-graduate experience.
• Successfully complete required Prevention Training.
• Experience in the areas of teaching, social services, and/or other human service experiences.
• Good written and verbal communication skills.
• 21 years or older.
• All required clearances.
• Be sensitive to and comfortable with working in an agency that provides services to a culturally diverse population.