Associate Director of Admissions, Middle and Upper School

Collegiate School; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

Collegiate School is seeking an Associate Director of Admissions for the Middle and Upper School to enhance recruitment and retention efforts. This role requires strategic planning and excellent communication to create positive experiences for families, ensuring a successful admissions process through collaborative team efforts.

Qualifications

• 5-7 years in admissions and enrollment at an independent school.
• Strong background in public speaking and relationship building.
• Experience managing diverse teams and events.

Responsibilities

• Oversee scheduling of interviews and tours.
• Conduct interviews with prospective students and families.
• Plan and lead admissions events and outreach efforts.

Skills

Excellent communication skills

Attention to detail

Public relations skills

Proficiency with technology

Ability to multitask

Education

Bachelor's degree

Master’s degree preferred

Job description

Associate Director of Admissions, Middle and Upper School

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Associate Director of Admissions, Middle and Upper School

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General Summary

Under the general direction of the Assistant Head Of School for Admissions and Enrollment, the Associate Director of Admissions, Middle and Upper School, is responsible for delivering a superior experience to applicant families. This position supports the recruitment, enrollment, and retention efforts of the Office of Admissions and Enrollment by planning, coordinating, and directing activities designed to attract, enroll, and retain a diverse range of students and families to Collegiate School’s Middle and Upper School divisions. This person is responsible for all aspects of parent volunteer lead tours, will conduct parent interviews, and has an ability to collect and interpret data and trends and set and meet goals aligned with the strategic vision of the Office of Admissions and Enrollment. The Associate Director of Admissions, Middle and Upper School, must work well as a collaborative member of the Admissions team, participate in all Admissions events, and partner with other internal teams helping to ensure a successful admissions process for families.

• Oversees and coordinates scheduling of appointments for interviews, tours, and group visits.
• Interviews prospective students and families; maintains appropriate and timely communication with parents; reviews student visits and assessments with internal teams.
• Reads and evaluates completed admission files and works closely and collaboratively with members of admissions committees and internal teams.
• Attends fairs, visits schools, and works on outreach efforts with external partners.
• Organizes, coordinates, and leads student tour guide program.
• Oversees and coordinates scheduling of parent volunteer-led family tours
• In conjunction with the AHOS for Admissions and Enrollment and Director of Admissions, Kindergarten and Lower School:
• identifies and develops relationships with advocacy programs in NYC;
• plans and leads on-campus and external events for Admissions; and
• plans and oversees all yield events.
• Plans and oversees all transition programs for new Middle and Upper School students and parents.
• Plans and implements marketing, outreach, and operational strategies with office team and collaborates with team on communications and marketing materials.
• Supports technological development in the Office of Admissions and Enrollment and functions, including engagement with systems, procedures, and data management.
• Responsible for coordination of parent tour guides, student ambassadors, and faculty for student visits and events.
• Create an environment and interact with families in a way that is aligned with our school culture priorities.
• Pursue professional development opportunities as appropriate to remain current with best practices.
• Assists the AHOS for Admissions and Enrollment with all duties as assigned, including special projects.
• Provides research and reports as needed.
• Performs related duties as assigned.
  

General Summary

Under the general direction of the Assistant Head Of School for Admissions and Enrollment, the Associate Director of Admissions, Middle and Upper School, is responsible for delivering a superior experience to applicant families. This position supports the recruitment, enrollment, and retention efforts of the Office of Admissions and Enrollment by planning, coordinating, and directing activities designed to attract, enroll, and retain a diverse range of students and families to Collegiate School’s Middle and Upper School divisions. This person is responsible for all aspects of parent volunteer lead tours, will conduct parent interviews, and has an ability to collect and interpret data and trends and set and meet goals aligned with the strategic vision of the Office of Admissions and Enrollment. The Associate Director of Admissions, Middle and Upper School, must work well as a collaborative member of the Admissions team, participate in all Admissions events, and partner with other internal teams helping to ensure a successful admissions process for families.

Essential Duties

• Oversees and coordinates scheduling of appointments for interviews, tours, and group visits.
• Interviews prospective students and families; maintains appropriate and timely communication with parents; reviews student visits and assessments with internal teams.
• Reads and evaluates completed admission files and works closely and collaboratively with members of admissions committees and internal teams.
• Attends fairs, visits schools, and works on outreach efforts with external partners.
• Organizes, coordinates, and leads student tour guide program.
• Oversees and coordinates scheduling of parent volunteer-led family tours
• In conjunction with the AHOS for Admissions and Enrollment and Director of Admissions, Kindergarten and Lower School:
• identifies and develops relationships with advocacy programs in NYC;
• plans and leads on-campus and external events for Admissions; and
• plans and oversees all yield events.
• Plans and oversees all transition programs for new Middle and Upper School students and parents.
• Plans and implements marketing, outreach, and operational strategies with office team and collaborates with team on communications and marketing materials.
• Supports technological development in the Office of Admissions and Enrollment and functions, including engagement with systems, procedures, and data management.
• Responsible for coordination of parent tour guides, student ambassadors, and faculty for student visits and events.
• Create an environment and interact with families in a way that is aligned with our school culture priorities.
• Pursue professional development opportunities as appropriate to remain current with best practices.
• Assists the AHOS for Admissions and Enrollment with all duties as assigned, including special projects.
• Provides research and reports as needed.
• Performs related duties as assigned.
  

Education And Experience

Bachelor’s degree plus a minimum of 5-7 years of progressively responsible experience in admissions and enrollment at an independent school; or equivalent combination of education and experience. Master’s degree preferred.

Special Requirements

Must be able to complete background and fingerprint checks.

Knowledge, Skills And Abilities

• Ability and willingness to participate fully in a dynamic day school located in New York City; facilitates a welcoming and efficient application process for all families;
• Attention to detail with collaborative and strategic skills;
• Excellent communication skills, both orally and in writing; Ability to be an effective public speaker who can relate to different audiences;
• Ability to connect with a diverse range of families; excellent public relations skills; and deep consideration for the confidentiality that is crucial to admissions and enrollment processes.
• Driven, solutions-oriented, industrious, accountable, and passionate about achieving results.
• Displays high internal standards and a robust work ethic.
• Proficiency with technology including databases, spreadsheets, and online application platforms; ability to learn new technology and systems commensurate with program requirements; SchoolAdmin experience is a plus.
• Ability to maintain discretion and confidentiality in handling Admissions information;
• Ability to multitask, keep calm under pressure, and treat everyone with respect;
• Displays curiosity, a positive attitude, flexibility and a good sense of humor;
• Ability to create reports and study analytics as it relates to the Admissions funnel, especially regarding enrollment, yield and long term projections;
• Ability to follow all policies and procedures of the School as written in the employee handbook.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education and Training

• Industries

  Primary and Secondary Education

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