Associate Director, Masters Program Office

UCI group; Irvine, Northern (CA, KY); Hybrid; USD 62,000 - 73,000; Full time

Job summary

University of California, Irvine seeks an Associate Director of Program Services for the Paul Merage School of Business Masters Programs Office. You will oversee program coordination and provide academic advising to master's students, including international students on visa matters.

Collaborate with faculty and campus departments, plan orientation and commencement events, monitor scheduling, and ensure program requirements are met.

Qualifications

• Advising and counseling techniques knowledge.
• Ability to multi-task and meet deadlines.
• Strong verbal and written communication skills.
• Interpersonal skills.
• Multicultural competencies; ability to work with diverse populations.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Judgment and decision-making; problem solving and improving performance.
• Bachelor's degree in related area or equivalent experience / training

Responsibilities

• Coordinate and manage all aspects of the Masters Programs Services Office.
• Advise students on academic requirements, probation, registration, add/drops waivers, and leaves of absence.
• Provide basics on U.S. visa and immigration procedures and assist international students.
• Advise on professional certifications and track progress toward program requirements.
• Plan high-engagement events such as orientation and commencement.
• Monitor course scheduling effectiveness and coordinate with faculty, staff, and campus departments on issues relating to the Masters Programs.

Skills

Advising techniques

Multi-tasking

Communication skills

Interpersonal skills

Diversity awareness

Analytical thinking

Decision making

Bachelor's degree related field

Education

Bachelor's degree in related area

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

The Paul Merage School of Business at the University of California, Irvine is a top-ranked graduate business school committed to developing leaders for a digitally driven world. Located in the heart of Orange County, home to operations of one-third of Fortune 500 firms, the School offers unparalleled access to a thriving business ecosystem. Through innovative teaching, an AI-infused curriculum, industry engagement, experiential learning, and career-focused support, the School equips the next generation of leaders to shape a rapidly changing global economy. The Masters Programs Office includes the following programs: Master of Professional Accountancy (MPAc), Master of Finance (MFin), Master of Business Analytics (MSBA), Part-time Online Master Science of Business Analytics (PTOMSBA), Master of Innovation and Entrepreneurship (MIE), Master in Management, Master of Science in BioTech Management, the Full-time MBA, Flex MBA, and Executive MBA Programs. The Program Services department closely partners with Recruitment and Admissions and Career Services teams. https://merage.uci.edu/programs/masters

Responsibilities

The Associate Director of Program Services is responsible for all aspects of program management and coordination of activities related to the Paul Merage School of Business Program Services Office. Further, is responsible for all academic advising to the students in the Masters Programs including academic probation, registration, add/drops waivers and substitutions, and leaves of absence. Should also have basic knowledge of U.S. visa and immigration procedures, and employment eligibility to advise admitted international students and/or provide resources to further assist the students. The Associate Director is also responsible for advising students on professional certification requirements, tracking students' progress in the program and for ensuring that program requirements are met. Plans and implements high-engagement student events, such as orientation and commencement celebration events. Under the direction of the Director of Program Services, monitors course scheduling effectiveness for the programs and curricular coordination; works collaboratively with faculty, staff, and other campus departments on issues relating to the Masters Programs.

Qualifications

Required:

• Working knowledge of advising and counseling techniques.


• Ability to multi-task and meet deadlines.


• Solid verbal and written communication skills.


• Interpersonal skills.


• Multicultural competencies; ability to work with diverse populations.


• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.


• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.


• Bachelor's degree in related area and / or equivalent experience / training

Preferred:

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.


• Basic knowledge of student immigration and visa processes pertaining to international students and scholars.


• Knowledge of University processes and procedures.


• Understanding of University rules and regulations.


• 3-5 years of work experience

Special Conditions:

• Must be available to work occasional nights and weekends.


• Must be available to work in office a minimum of 3 days/week.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $61,530.00- $72,607.50 (Annual).Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan


• Employment Misconduct*


• Legal Right to work in the United States


• Vaccination Policies


• Smoking and Tobacco Policy


• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act


• E-Verify


• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].