Associate Director House Staff Office SAO (JR229441)

Montefiore Hudson Valley Collaborative; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

ViziRecruiter, LLC. is seeking an Associate Director for the House Staff Office in Bronx, New York. This fully on-site leadership role involves overseeing GME operations, financial reporting, and compliance. The ideal candidate should have at least 4–6 years of healthcare administration experience, strong people management skills, and proficiency in relevant financial systems. The environment is collaborative and mission-driven, making it essential for the individual to thrive under pressure and manage high-stakes responsibilities.

Qualifications

• Bachelor's degree is required; advanced education is a plus.
• 4–6+ years of experience in healthcare administration or finance.
• Demonstrated GME financial reporting or Medicare reimbursement experience preferred.

Responsibilities

• Prepare annual GME IRIS Reports and responses to Medicare audits.
• Approve House Staff credentialing documents and visa applications.
• Supervise operations and personnel of the House Staff Office.

Skills

Healthcare administration

Healthcare finance

Financial reporting

People management

Microsoft Excel

Education

Bachelor’s degree

Advanced education

Tools

IRIS

New Innovations

ERAS

Microsoft Word

Workday

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

Montefiore Einstein is seeking an experienced, hands‑on operational and finance-focused leader to serve as Associate Director, House Staff Office. This role is essential to the financial, regulatory, and operational integrity of Graduate Medical Education, with direct responsibility for high‑stakes federal and state GME reporting and billing activities.

The Associate Director will lead a highly experienced, close‑knit administrative team, oversee complex financial and compliance processes, and serve as a key partner to Finance, HR, IT, and senior GME leadership. This is a fully on‑site role requiring daily presence and active team leadership.

What We’re Looking For

• A strong people leader who thrives managing experienced teams
• Finance-forward, detail-driven, and comfortable operating in high-risk, audited environments
• Hands‑on, accountable, and present
• Confident navigating complex healthcare systems and institutional stakeholders
• Calm under pressure, organized, and able to prioritize in a fast‑paced setting

Responsibilities

• Prepare annual Graduate Medical Education (GME) IRIS Reports for MMC (i.e., Fiscal Year - January to December) and any responses to Medicare audits of MMC GME reimbursement submissions to the Center for Medicare and Medicaid Services, as well as reconcile hospital inter‑charge accounts.
• Review and approve New House Staff credentialing documents for eligibility for training and assignment of PGY levels, as well as review visa applications and check the maintenance of visa statuses.
• Supervise the operations and personnel of the House Staff Office.
• Participate in the planning, organization and implementation of educational, social, and career‑related programs and services and prepare annual budgets and monthly financial status reports.
• Conduct joint onboarding processes with Montefiore IT to provide training for incoming House Staff and confirm their access to Montefiore Computer Systems and prepare New Hire Template for the HR Workday Team to onboard incoming House Staff.

Requirements

• Bachelor’s degree (required); advanced education a plus
• 4–6+ years of experience in healthcare administration and/or healthcare finance
• Demonstrated experience with GME financial reporting or Medicare‑related reimbursement strongly preferred
• Proven people management experience
• High proficiency with systems such as:
  • IRIS
  • New Innovations
  • ERAS / NRMP
  • Microsoft Word & Excel
  • Workday preferred
• Prior Graduate Medical Education experience preferred
• Experience in a large academic medical center preferred
• Comfort managing high‑volume, deadline‑driven financial responsibilities preferred
• Experience stepping into roles with significant institutional history preferred

Work Environment

• Fully on‑site role in the Bronx
• Collaborative, mission‑driven academic healthcare environment
• High visibility and partnership with senior leadership