Associate Director, Governance & Administration

Stanford University; Redwood City (CA); Hybrid; USD 142,000 - 170,000; Full time

Benefits offered by this job

PTO

Health benefits

403(b) plan

Flexible work options

Tuition and training assistance

Job summary

Stanford University’s Land, Buildings, Real Estate (LBRE) in Redwood City is seeking an Associate Director, Governance & Administration. The role coordinates board and cabinet materials, oversight for governance processes, and serves as liaison to the Board of Trustees, Cabinet, and senior leadership.

The position leads minutes, policy documentation, and strategic reporting. Ideal candidates will have strong writing/editing, exceptional organization, and ability to manage confidential

Qualifications

• Bachelor’s degree and eight years of relevant experience.
• Excellent writing, editing and note-taking in a board-level environment.
• Ability to manage confidential and high-level information.

Responsibilities

• Lead strategic planning and analysis for governance functions.
• Oversee agenda development for Board and Cabinet cycles.
• Coordinate prep materials for University Cabinet and Board meetings.
• Prepare and submit minutes, reports, and governance documentation.
• Maintain and oversee governance databases and backup documentation.
• Collaborate with university departments to execute capital project funding plans.
• Provide staff support to LBRE leadership and committees.

Skills

Leadership

Planning & Organization

Analytical skills

Communication skills

Financial management

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Job description

Associate Director, Governance & Administration

Redwood City, CA, United States (Hybrid)

Job Description

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,352 acres. We take pride in supporting the teaching and research of the university as “Caretakers of a LEGACY.”

Position Overview:

The Associate Director (AD) reports to the Associate Vice President for Finance and Administration in LBRE. Chief among this position’s responsibilities is the coordination of facilities projects and other strategic initiatives under LBRE’s purview that require the review of the University Cabinet and/or the approval of the Board of Trustees. Land and Buildings is one of several standing committees of the Stanford Board of Trustees that convene five times annually. The LBRE Vice President is the University Officer for this committee. The AD provides staff support for all committee business, including but not limited to the committee’s charge, new member orientation, and materials presented and/or submitted to the Board Secretary, including meeting agendas and minutes. Committee business generally includes the approval of major facilities projects, as well as specific strategic initiatives that have University-wide implications. Such initiatives are discussed not only at the committee level but also at the full Board. The University Cabinet meets three times a year (September, March, and May) and usually precedes each Board meeting, and most facilities items going to the Board are discussed in advance at the Cabinet. Cabinet membership is comprised of both the Executive Cabinet (the President, Provost and senior academic officers) and the Full Cabinet (the Executive Cabinet with the Vice Presidents and other senior administrative officers).

• University Governance: LBRE liaison to the Board of Trustees for communications, protocols and documentation required in support of the Committee for Land and Buildings (L&B), the Board of Trustees and the University Cabinet. Oversees the schedule and manages the delivery requirements for material submissions and presentations for LBRE-associated business at the Board and the Cabinet, ensuring the effective and timely submissions.
• Organizational Records and Funding Documentation: Assures integrity of the archive and database for all LBRE approvals and serves as the historic authority for the organization, including signature authorities delegated to LBRE and the VP LBRE. Prepares Funding Plans and Agreements in coordination with the Associate Vice President for Finance & Administration (AVP) and the Senior Director of Finance-Academic Projects. Assists the LBRE Vice President and senior leadership team as needed.
• Publications and Reporting: Participates in multiple LBRE efforts including but not limited to the review and editing of and the content for the annual Capital Budget and Three-Year Capital Plan for the University’s Budget Plan and the LBRE Year in Review (LBRE’s annual report), the Administrative Guide, the Stanford Fact Book and miscellaneous requests from University leadership.
• Supervises one direct report, a Media and Production Services Coordinator, who works remotely. Provides all necessary measures to secure and oversee this position.

Specific Job Duties:

Develops the agendas for the Board of Trustees meeting cycle in consultation with LBRE leadership

Coordinates all Cabinet and Board requirements with the Board of Trustees office, including advance materials preparation for use by the VP LBRE and the L&B Committee chair

Manages the schedule and development of high profile written and presentation materials in support of the approval process for LBRE projects and strategic initiatives

Develops and submits the minutes for each L&B Committee meeting

Researches and compiles supplemental materials that support Trustee orientations, tours, and retreats

Collaborates with LBRE project managers in the development of project write-ups and budgets

Participates in the project download process with LBRE senior leadership to understand project specifics and challenges

Collaborates with a variety of university departments and schools to prepare and fully execute capital project funding plans and agreements

Participates in the production of significant LBRE publications, including the editing of and content for the LBRE Annual Report and the Capital Plan and Budget Book

Serves as the department resource expert on matters associated with university governance and department compliance. Reviews annual letters of delegation of signature and financial authority with LBRE senior leadership.

Oversees the LBRE Board of Trustees database and Finance & Administration folder in SharePoint to record official approvals and associated backup documentation

Attends and serves as the designated note taker for a variety of LBRE meetings. Drafts meeting minutes for review and distributes accordingly.

Provides a variety of information to other University departments

Reviews, updates and secures approvals for LREB-related content in the Administrative Guide, including the development, documentation and communication of LREB policies

Establishes and maintains extensive contacts to determine the approach necessary to achieve department objectives

Oversees one direct report in the development and implementation of a variety of LREB publications and programs, and presentation materials in direct support of LBRE senior leadership

Assists the Finance and Administration AVP as necessary in executing departmental matters

Other duties as assigned

What we're looking for:

The ideal candidate will have superior writing and editing skills, experience taking notes in a Board-level environment, a professional demeanor, and respect for the importance of confidentiality.

Excellent interpersonal, and oral communication skills with proven ability to present, write, edit, and organize thoughts in a clear, concise, and well-organized manner

Ability to understand complex materials and synthesize across multiple sources to produce materials for diverse audiences

Outstanding interpersonal skills and ability to interact effectively with a diverse array of people, including senior leaders

Proficiency with Microsoft Word and Excel required. Experience with PowerPoint and SharePoint a plus.

Ability to manage and prioritize multiple deadlines

Demonstrated ability to lead and apply ingenuity and creativity in solving complex problems

The budgeted salary for this position is $142,293 - $170,000 and is based on experience.

Responsibilities

Core Duties:

• Lead strategic planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges requiring subject matter expertise. May provide development of program or function from initial concept to implementation.
• Manage the administration and evaluation of programs or functions. Oversee the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that often span organizational boundaries.
• Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Develop and manage outreach strategy that includes relationship development, communications, and compliance.
• Oversee or supervise staff in the development and implementation of programs or functions.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

Minimum Education and Experience

Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
• Demonstrated excellent planning, organizational and analytical skills.
• Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
• Demonstrated ability to manage financial, organizational and staff resources.
• Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
• Pay Range $142,293-$265,613
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units Land, Buildings, Real Estate (LBRE)
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 10/27/2026, 08:28 PM
• Grade K
• Job Identification 201527

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more