Associate Director, Farley Program Admn

Northwestern University; Evanston (IL); On-site; USD 63,000 - 89,000; Full time

Job summary

Northwestern University seeks an Associate Director for the Farley Center for Entrepreneurship and Innovation. This role involves managing business and program administration, supervising staff, and ensuring efficient operations. The position requires strong leadership and financial management skills, contributing to program success in collaboration with university departments.

Benefits

Health care plans

Retirement benefits

Tuition discounts

Flexible work arrangements

Qualifications

• 2 years of program/project administration or relevant experience.
• Effective leadership and problem-solving skills.
• Experience in budget and financial management.

Responsibilities

• Oversee day-to-day operations, ensuring efficiency.
• Manage budgets, financial activities, and reporting.
• Supervise team and support faculty with administrative tasks.

Skills

Leadership

Problem Solving

Communication

Administrative Excellence

Budget Management

Project Management

Education

Bachelor's Degree or higher

Tools

MYHR

NUFinancials

Tableau

Job description

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Job Summary

Under general guidance of the Director, the Associate Director provides administrative management of the Farley Center for Entrepreneurship and Innovation of the McCormick School of Engineering and Applied Sciences at Northwestern University. Responsibilities include managing business administration, program administration, and event planning. More specifically the Program Manager will oversee: budget preparation and accounting, day-to-day office operations, financial matters, customer service and program events and operations. The Program Manager will also supervise two program staff, work studies and temporary employees.

Department: MCC-Farley CEI

Salary/Grade: EXS/7

Job Summary

Under general guidance of the Director, the Associate Director provides administrative management of the Farley Center for Entrepreneurship and Innovation of the McCormick School of Engineering and Applied Sciences at Northwestern University. Responsibilities include managing business administration, program administration, and event planning. More specifically the Program Manager will oversee: budget preparation and accounting, day-to-day office operations, financial matters, customer service and program events and operations. The Program Manager will also supervise two program staff, work studies and temporary employees.

Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central McCormick offices such as HR, Budget, Facilities, IT, & Faculty Affairs. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.

The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)

Specific Responsibilities

Administration

• Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
• Operationalizes goals & objectives; ensures that resources are created or obtained.
• Manages customer service; creates associated practices & procedures & metrics to measure success.
• Includes oversight of Farley email account
• Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
• Collaborates with Farley staff and McCormick admin to manage logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
• Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
  
  

Budgets & Financial

• Works with Financial Coordinator to ensure that the program/project meets associated revenue & expense goals.
• In collaboration with Director and Financial Coordinator:
• Develops and implements ideas for improving business processes and increasing program/project revenues and margins.
• Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
• Plans & implements annual budget process.
• Oversee all daily, monthly & annual financial activities including transactions, analysis, payroll, reconciliation & reporting.
• Approves funds reallocation within budget as necessary & appropriate.
• Oversees NUvention team budgets
  
  

Evaluation

• Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.
• Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
• Collaborates with internal/external resources to develop meaningful outcome measurements and methods of program/project evaluation that will lead to enhancement.
  
  

Events

• In collaboration with program coordinator:
• Manages programming, such as educational, student, alumni, workshops, meetings, including speakers, agendas, etc.
• Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
  
  

Faculty Support

• In collaboration with Director and McCormick admin, manages faculty administrative tasks (appointments, scheduling), as well as general communications and guidelines, ensuring optimal faculty support for full-timers and adjuncts.
  
  

Grants & Contracts

• Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.
• Responsible for pre- & post-award administration completed by research administrators.
• Assists with developing and writing grant proposals
• Build relationships with Principal Investigators (PIs) & NU research associated offices
• Transfers knowledge & advice on research policy & procedure.
  
  

Supervision

• Supervises 2 staff, work study students and teaching assistants.
  
  

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 2 years program/project administration or other relevant experience.
  
  

Minimum Competencies: (Skills, knowledge, and abilities.)

• Effective leadership and problem-solving skills.
• Strong verbal and written communication skills; ability to motivate.
• Administrative excellence, budget and financial management experience, solid project management skills.
• Attention to detail
  
  

Preferred Qualifications: (Education and experience)

• 5+ years work experience
• Previous administrative experience in a university setting.
• Working knowledge of university software and systems (MYHR, NUFinancials, Tableau, etc.)
  
  

Target hiring range for this position will be between $63,079-$88,705 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.



Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  Higher Education

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