Associate Director Facilities Mgmt

Stamford Health; Stamford (CT); On-site; USD 100,000 - 120,000; Full time

Job summary

Stamford Health is seeking an Associate Director of Facilities Management to ensure optimal functioning of building systems. The role includes overseeing staff, managing budgets, and complying with regulatory standards. Ideal candidates will have extensive experience in facilities or engineering management, particularly in a hospital setting.

Qualifications

• Minimum of 8 years’ experience in Facilities or Engineering Management.
• Familiar with electrical, plumbing, HVAC systems.
• Strong ability to negotiate contracts and manage budgets.

Responsibilities

• Oversee building systems management and regulatory compliance.
• Provide leadership for departmental budget planning and administration.
• Perform HR functions including interviewing, coaching, and training.

Skills

Communication

Organization

Problem Solving

Education

BS degree

Tools

CMMS program

Job description

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Job Description

Reporting to the Director of Facilities Management, the Associate Director of Facilities Management is responsible for the oversight, and day-day planning functions for the Facilities Management Department and will ensure the optimal functioning of building systems including mechanical, fire/life safety, environmental etc. on a 24-hour basis. He/she will analyze and provide technical leadership in solving technical maintenance and engineering issues. The Associate Director of Facilities Management will oversee staff and contractors in the maintenance of buildings and grounds. The Associate Director of Facilities Management will provide project management from inception to completion for facilities’ capital projects. This position will be responsible for meeting and complying with Joint Commission, CMS and AHJs standards and regulations.

Job Description

Reporting to the Director of Facilities Management, the Associate Director of Facilities Management is responsible for the oversight, and day-day planning functions for the Facilities Management Department and will ensure the optimal functioning of building systems including mechanical, fire/life safety, environmental etc. on a 24-hour basis. He/she will analyze and provide technical leadership in solving technical maintenance and engineering issues. The Associate Director of Facilities Management will oversee staff and contractors in the maintenance of buildings and grounds. The Associate Director of Facilities Management will provide project management from inception to completion for facilities’ capital projects. This position will be responsible for meeting and complying with Joint Commission, CMS and AHJs standards and regulations.

Responsibilities

• Associate Director of Facilities Management will provide leadership for all JCAHO, CMS, AHJs and regulatory aspects of the position to ensure compliance through regular monthly document audits and process testing.
• Responsible for accuracy of regulatory drawings and documentation used in the illustration of a compliant Life Safety and Utilities Management programs.
• Fiscally responsible for departmental budget planning and administration while being able to course correct if needed. Develops and maintains detailed budgets relating to renovation projects, facility upgrades and equipment upgrades.
• Possess a proactive approach to capital planning/budgeting and maintains a relevant 5-year capital plan.
• Will negotiate contracts through the RFP process and ensuring contract compliance. Assures adherence to the quality control standards of the department and performs regular existing contract review. Makes recommendations for expense reducing initiatives.
• The Associate Director of Facilities Management will perform all facets of Human Resources and performance management including interviewing, coaching, training, providing feedback and managing overall performance.
• Monitor Employee Engagement Action plan and provide regular updates on the progress of the action plan to the Director of Facilities Management.
• Routinely identify and provide avenues for technical training courses and seminars detailed to each departmental trade.
• As needed, inspects remodeling and construction work for quality and accuracy. Reviews all A&E drawings prior to project commencement with the project team to ensure adherence to organizational standards and overall function.
• Fluent in the workings of a CMMS program and able to develop reports as a basis for monitoring and driving efficiency in the work force and identifying physical areas of need.
• Monitors day-to-day work activities by delegating authority, assigning, and prioritizing activities, and monitoring operating standards. Conducts regular field audits of documented work.
• Regularly performs building and grounds inspections of managed facilities to ensure departmental and organizational standards are being met. Must act on deficiencies identified during inspections.
• Develop and implement programs that will enhance the quality of service delivered by the department with a strong focus on loop closure.
• Responsible for updating and reviewing existing policies and developing new policies as needed to meet the department and organizational goals and initiatives.
• Represents the department on the EOC, Infection Control, Regulatory Committees as well as others as needed.
• Schedules off-shift visits at intervals no less than once per month to Stamford Hospital and Tully Center to ensure organizational standards are met by buildings, grounds, and workforce. Alternate weekends, 2 nd and 3 rd shifts and provide written summary of each.
• Develop and monitor appropriate metrics and monthly reports for energy consumption, Joint Commission preparedness, employee productivity and user satisfaction. Assures EOC report metrics are compliant monthly.
• Facilitate BMS reporting that illustrates the effectiveness of the system through monthly reports.
• Task with safety management and training for the Facilities Management Team.
  
  

Qualifications

• BS degree or minimum of eight (8) years’ experience in Facilities or Engineering management.
• Must be familiar with electrical, plumbing, high-pressure steam systems and HVAC Systems.
• Must be familiar with state, local and federal codes and inspection procedures
• Minimum of 5 to 10 years’ experience in a similar role in a hospital setting preferred.
• Joint Commission accreditation experience preferred.
• Possesses superior written and verbal communication skills, and excellent customer (both internal and external) service abilities.
• Possesses exceptional organization and time management skills.
• High level of competency with computers and computer software, PDA’s etc.
• Is a creative thinker who is a problem solver poised under pressure.
• Must demonstrate knowledge of energy management and financial acumen.

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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